MYOB Software for Dummies - Australia, 8th Australian Edition E-Book

Veechi Curtis

• Herausgeber: John Wiley & Sons
• Sprache: Englisch

Seitenzahl: 681

Veröffentlichungsjahr: 2015

Beschreibung

Understand the ins and outs of running MYOB AccountRightsoftware MYOB Software For Dummies covers everything you need toknow about using MYOB, from setting up your accounting file toanalysing sales figures, managing payroll to preparing BusinessActivity Statements -- and everything in between. Within-depth coverage of all major updates to the current MYOB softwarerelease, plus extensive guidance on utilising MYOB'scloud-accounting features, this fun and friendly guide will helpyou become a MYOB master! MYOB is the biggest selling accounting software in Australia,and MYOB Software For Dummies is the leading reference guideavailable to help you manage your accounts with ease. Written byVeechi Curtis, a well-known industry expert, this new edition hasbeen fully updated to cover all the latest updates and newfeatures. So what are you waiting for? It's time to let the trustedhelp of For Dummies take your skills to the next level! * Walks you through creating sales and recording purchases * Explains how you can use bank feeds combined with bank rules toautomate data-entry * Shows you how to create business reports to track businesssuccess * Explores the opportunities of working in the cloud and sharingdata * Flags information specific to the latest MYOB AccountRightupgrades so you can quickly update your knowledge * Saves you hours of time (every week!) with helpful hints andshortcuts If you're a small business owner who is new to MYOB -- ornew to the latest version --MYOB Software For Dummiessets you up for success.

Leseprobe

MYOB Software For Dummies®

8th Australian Edition published byWiley Publishing Australia Pty Ltd42 McDougall StreetMilton, Qld 4064www.dummies.com

Copyright © 2015 Wiley Publishing Australia Pty Ltd

The moral rights of the author have been asserted.

National Library of AustraliaCataloguing-in-Publication data:

Author:Curtis, Veechi, author.Title:MYOB Software For Dummies / Veechi CurtisEdition:8th Australian EditionISBN:9780730315377 (pbk.)9780730315384 (ebook)Series:For DummiesNotes:Includes index.Subjects:M.Y.O.B. (computer file)Accounting — computer programsSmall business — accounting — computer programsDewey Number:657.0285536

All rights reserved. No part of this book, including interior design, cover design and icons, may be reproduced or transmitted in any form, by any means (electronic, photocopying, recording or otherwise) without the prior written permission of the Publisher. Requests to the Publisher for permission should be addressed to the Legal Services section of John Wiley & Sons Australia, Ltd, Level 2, 155 Cremorne Street, Richmond, Vic 3151, or email [e-mail].

Cover image: © MYOB, 2015. MYOB® is a registered trademark of MYOB Technology Pty Ltd.

Typeset by diacriTech, Chennai, India

Printed in Singapore byC.O.S. Printers Pte Ltd

10 9 8 7 6 5 4 3 2 1

Limit of Liability/Disclaimer of Warranty: THE PUBLISHER AND THE AUTHOR MAKE NO REPRESENTATIONS OR WARRANTIES WITH RESPECT TO THE ACCURACY OR COMPLETENESS OF THE CONTENTS OF THIS WORK AND SPECIFICALLY DISCLAIM ALL WARRANTIES, INCLUDING WITHOUT LIMITATION, WARRANTIES OF FITNESS FOR A PARTICULAR PURPOSE. NO WARRANTY MAY BE CREATED OR EXTENDED BY SALES OR PROMOTIONAL MATERIALS. THE ADVICE AND STRATEGIES CONTAINED HEREIN MAY NOT BE SUITABLE FOR EVERY SITUATION. THIS WORK IS SOLD WITH THE UNDERSTANDING THAT THE PUBLISHER IS NOT ENGAGED IN RENDERING LEGAL, ACCOUNTING, OR OTHER PROFESSIONAL SERVICES. IF PROFESSIONAL ASSISTANCE IS REQUIRED, THE SERVICES OF A COMPETENT PROFESSIONAL PERSON SHOULD BE SOUGHT. NEITHER THE PUBLISHER NOR THE AUTHOR SHALL BE LIABLE FOR DAMAGES ARISING HEREFROM. THE FACT THAT AN ORGANISATION OR WEBSITE IS REFERRED TO IN THIS WORK AS A CITATION AND/OR A POTENTIAL SOURCE OF FURTHER INFORMATION DOES NOT MEAN THAT THE AUTHOR OR THE PUBLISHER ENDORSES THE INFORMATION THE ORGANISATION OR WEBSITE MAY PROVIDE OR RECOMMENDATIONS IT MAY MAKE. FURTHER, READERS SHOULD BE AWARE THAT INTERNET WEBSITES LISTED IN THIS WORK MAY HAVE CHANGED OR DISAPPEARED BETWEEN WHEN THIS WORK WAS WRITTEN AND WHEN IT IS READ.

Trademarks: Wiley, the Wiley logo, For Dummies, the Dummies Man logo, A Reference for the Rest of Us!, The Dummies Way, Making Everything Easier, dummies.com and related trade dress are trademarks or registered trademarks of John Wiley & Sons, Inc. and/or its affiliates in the United States and other countries, and may not be used without written permission. MYOB® is a registered trademark of MYOB Technology Pty Ltd. All other trademarks are the property of their respective owners. Wiley Publishing Australia Pty Ltd is not associated with any product or vendor mentioned in this book.

Contents at a Glance

Introduction

Part I: The Building Blocks

Chapter 1: Starting from Scratch

Chapter 2: Accounts, Customers and Suppliers

Chapter 3: Setting Up Opening Balances

Part II: Everyday Activities

Chapter 4: Making Sales

Chapter 5: Understanding Bank Feeds and Rules

Chapter 6: There Goes Your Cash!

Chapter 7: Here Comes the Money

Chapter 8: Purchases and Supplier Payments

Chapter 9: Reconcile Yourself

Part III: Moving On

Chapter 10: Managing Items

Chapter 11: Saving Money on Payday

Chapter 12: Looking Good with Forms

Chapter 13: Making Electronic Payments

Part IV: Pulling It All Together

Chapter 14: Reporting for Business

Chapter 15: The Gist of GST

Chapter 16: Managing Your Company File

Chapter 17: Understanding Your Business

Chapter 18: Keeping Your Company File in Top Shape

Part V: The Part of Tens

Chapter 19: Ten Tricks to Speed Your Work

Chapter 20: Ten Tricks (Nine, Actually) to Starting a New Year

Index

MYOB® Software For Dummies, 8th Australian Edition

Table of Contents

Introduction

About This Book

Foolish Assumptions

Icons Used in This Book

Beyond the Book

Where To Go From Here

Part I: The Building Blocks

Chapter 1: Starting from Scratch

Planning for What Lies Ahead

Understanding what’s involved

Gathering your wits about you

Creating your company file

Introducing the Easy Setup Assistant

Getting MYOB to work the way you do

Setting up your accounts

Preparing for sales

Talking about suppliers

Bracing for payroll

Getting to Know Each Other

Discovering the lingo

Understanding what goes where

Setting priorities

Opening Up, Closing Down

Getting back in

Activating your file

Packing up and going home

Setting Up User Roles

Creating an Administrator password

Adding new users and assigning roles

Inviting users to work online

Chapter 2: Accounts, Customers and Suppliers

Designing Your Accounts List

Looking at account classifications

Understanding account types

Adding your first new account

Thinking about that pot of gold

Deleting unwanted accounts

Keeping Your Accounts List Looking Good

Putting things in order

Grouping apples with apples

Setting Up New Customers

Defining credit terms

Importing lists from other software

Entering contact details

Adding other kinds of details

Adding New Suppliers

Looking After Your Lists

Viewing customer and supplier details

Deleting customers or suppliers

Making accounts, customers or suppliers inactive

Merging two into one (ah, young love)

Looking Up Transactions for Accounts, Customers or Suppliers

Chapter 3: Setting Up Opening Balances

Customer Opening Balances

Recording how much customers owe you

Checking your totals

Supplier Opening Balances

Account Opening Balances

Entering a few balances to get started

Balancing the whole deal

Opening Inventory Balances

Counting is as easy as 1, 2, 3 …

Reviewing inventory totals

Part II: Everyday Activities

Chapter 4: Making Sales

Recording Your First Sale (Yippee!)

Setting up services in your Items List

Billing for hours worked or items sold

Providing a service

Taking a professional bent

Billing for every split second

Getting invoices how you want ‘em

Invoicing on the Move

Billing from your smartphone

Logging into MYOB when out in the field

Meeting GST Requirements

Ensuring your invoice is up to scratch

Picking your poison

Toggling how you view prices

Digging Yourself Out of a Hole

Looking things up

Changing or deleting invoices

Reversing invoices

Raising credit notes

Working with Quotes and Sales Orders

Setting up Shortcuts for Repeating Sales

Setting up templates

Recording sales automatically

Copying and changing recurring invoices

Sending Customer Invoices

Selecting the right form for each occasion

Printing your first invoice

Emailing invoices

Troubleshooting email problems

Chapter 5: Understanding Bank Feeds and Rules

A Big Picture View of how Feeds and Rules Work

Getting Hooked Up

Signing up for a bank feed

Activating your bank feed

Dealing with the dim and distant past

Using Bank Feeds to Add and Match Transactions

Understanding the aim of the game

Matching transactions

Adding new transactions

Balancing your account

Dealing with Tricky Situations

Transactions that don’t match when they should

Getting rid of duplicate transactions

Dealing with transactions when you don’t know where they should go

Learning the Rules of the Game

Creating rules for transactions

Looking at rules for invoices or bills

Creating rules that make you look really smart

Changing transactions when rules apply

Keeping Rules Neat as a Pin

Choosing between rules and recurring transactions

Creating rules for funds transfers

Editing and deleting rules

Fixing things when you get a rule wrong

Chapter 6: There Goes Your Cash!

Recording Expenses

Spending money? That’s the fun bit

Picking the right expense account

Splitting an expense across more than one account

Working with credit cards

Managing Your Bank Accounts

Dealing with multiple bank accounts

Transferring money from one account to another

Understanding GST (You’ll Be the Only One)

Choosing the right code

Getting tax codes right, automatically

Recording mixed transactions

Locating and Changing Transactions

Badgering the Bank Register

Flipping out with Find Transactions

Deleting transactions

Changing transactions

Reversing transactions

It’s a Petty Business

Robbing Peter to pay Paul

Lock it up, tie it down

GST — when petty cash gets pettier

Shortcuts for Regular Payments

Setting up a recurring transaction

Recording recurring transactions

Chapter 7: Here Comes the Money

Seeing How Much You’re Owed

Generating a Receivables report

Making sense of your Receivables report

Yippee! A Customer Has Paid Up

Recording customer payments

Recording direct deposits from a bank feed

Finding customer payments

Grouping Customer Payments

Setting up an account for undeposited funds

Depositing funds into your bank account

Deleting undeposited fund transfers

Building Your Survival Kit

Changing customer payments

Deleting customer payments

Reversing customer payments

Dealing with underpayments

Sorting out overpayments

Matchmaking credits with their debits

Accepting payments in advance

Yee Haa! Someone Else Has Given You Money

Recording income that’s not from customers

Figuring out which account to pick

Recording bank interest

Sending Customer Statements

Getting the ball rolling

Choosing your statement type

Smartening up your statement

Chasing Money

Set credit limits

Show no mercy — cut ’em off

Keep notes of every promise

Know when to cut your losses

Chapter 8: Purchases and Supplier Payments

Deciding Whether You Need This in Your Life

Creating Purchase Orders

Ordering up big time

Giving your purchase order a makeover

Sending purchase orders

Recording Supplier Bills

Receiving a bill (items only)

Recording bills for services, not items

Calculating GST correctly

Checking supplier ABNs

Getting Everything Just Right

Deleting purchases — zap, they’re gone!

Entering credit notes

Changing your mind

Reversing everything

Paying the Piper

Facing the music (How much do you owe?)

Tweaking your reports

Recording supplier payments

Looking up purchases and payments

Taking the short road home

Sending remittance advices

Keeping Things in Tune

Recording overpayments

Recording part-payments or discounts

Fixing up supplier payments

Zapping bills you know you’ve paid

Matching credits with their debits

Getting rid of odd amounts

Chapter 9: Reconcile Yourself

What Reconciling is All About

Getting Ready to Reconcile

Listing uncleared transactions

Recording bank opening balances

Reconciling Your Bank Account

Reconciling if you’re not using bank feeds

Reconciling if you’re using bank feeds

Troubleshooting Tricks

Identifying your starting point

Locating transactions that disappear

Entering missing transactions on the fly

Dealing with transactions that can’t be changed

Ditching transactions that won’t go away

When Your Bank Account Just Won’t Balance

Tricks to try before you kick the cat

Tricks to try before you kick the computer

Tricks to try before you kick the bucket

Undoing the previous reconciliation

Keeping Good Records

Part III: Moving On

Chapter 10: Managing Items

Placing Your Bet on the Right Horse

Adding Items to Your Items List

Creating a new item

Adding extra descriptions

Specifying whether you buy, sell or stock items

Telling things where to go

Recording opening stock counts

Taking Things an Extra Step

Setting up supplier details

Getting items organised

Creating new items from other items

Giving Your Items List the Once-Over

Finding item descriptions and details