Time Management for Department Chairs E-Book

Christian K. Hansen

• Herausgeber: John Wiley & Sons
• Kategorie: Bildung
• Serie: J-B Anker Resources for Department Chairs
• Sprache: Englisch

Seitenzahl: 189

Veröffentlichungsjahr: 2011

Beschreibung

"Department chairs who have asked themselves the question 'Who knows where the time goes' should ask Christian Hansen for the answer. His book, Time Management for Department Chairs, will help chairs maximize the investment of their most important resources--their time, focus, and energy."--Don Chu, author, The Department Chair Primer "Department chairs take note: Hansen's Time Management for Department Chairs can change your life in just three hours. Written by a seasoned academic chair, the author offers practical ideas and strategic advice about how to increase your day-to-day effectiveness (and sanity) by using proven approaches to managing expectations, organizing tasks, running meetings, monitoring communication, controlling calendars, avoiding interruptions, containing crises, and everything else in between. If you want to learn how to strike a better work-life balance, this book should be at the top of your reading list!"--Christine Licata, senior associate provost, Rochester Institute of Technology "It's about time--the resource department chairs have the least of and what faculty want the most! Christian Hansen's book is filled with insights, techniques, and artful strategies to help chairs maximize their time while working effectively with faculty and balancing their personal and professional lives. This book is a life saver!"--Walter Gmelch, dean, University of San Francisco

Leseprobe

Table of Contents

Cover

Jossey-Bass Resources for Department Chairs

Title page

Copyright page

The Author

Acknowledgments

1 IT’S ABOUT TIME

The Need for Balance

You Are Already Doing a Great Job

Personal Time Versus Department Time

Differences in the Department Chair Role

Organization of This Book

Part One: WORKING WITH LIMITED RESOURCES

2 GETTING TO THE POINT

Managing Your Master To-Do List

First Things First

Scheduling Your Priorities

What If There Is an Emergency?

Maintaining the P/PC Balance

Questions to Consider and Practical Tips

3 THE ART OF ENOUGH

Scarcity Versus Abundance Mentality

How Much Is Your Time Worth?

Questions to Consider and Practical Tips

4 KNOWING WHERE YOU STAND

Where Have All the Hours Gone?

Budgeting Your Time

Preparing for the Week Ahead

Questions to Consider and Practical Tips

5 KEEPING IT ALL STRAIGHT

Signs of Disorganization

Organizing Your Office

Organizing Your Department Filing System

Organizing Your Computer

Organizing Your E-Mail

Organizing Your Calendar

Overcoming Procrastination

Questions to Consider and Practical Tips

Part Two: WORKING WITH PEOPLE

6 YOU CAN’T DO IT ALL

Delegating and Referring Decisions

Delegating Tasks to Faculty

Delegation from Faculty to Chair

Delegating Tasks to Staff

Delegating Acting Chair Responsibilities

Questions to Consider and Practical Tips

7 TAKING CHARGE

The Cost of Meetings

When to Call a Meeting

Agendas

Running a Meeting

Questions to Consider and Practical Tips

8 THE ARTFUL LEADER

Hiring Faculty

Empowering Faculty

Dealing with Faculty Conflicts

Working with Students

Counseling Current and Prospective Majors and Minors

Helping Students with Enrollment Issues

Advising Students with Instructor or Course Issues

Dealing with Students Charged with Misconduct or Violations of Academic Integrity

Taking Care of Your Own Students

Questions to Consider and Practical Tips

9 MANAGING UP AND OUT

Working with the Dean

Working with Other Administrators

Working with Accreditation Agencies

Working with Local Schools and Businesses

Questions to Consider and Practical Tips

10 A FINE BALANCE

Taking Time Management Home with You

Winning the Time Lottery

Managing Your Stress

Claiming Your Reward for a Job Well Done

Questions to Consider and Practical Tips

References

Index

Jossey-Bass Resources for Department Chairs

Books

Jeffrey L. Buller, Academic Leadership Day by Day: Small Steps That Lead to Great Success

Jeffrey L. Buller, The Essential Department Chair: A Practical Guide to College Administration

Don Chu, The Department Chair Primer: Leading and Managing Academic Departments

Robert E. Cipriano, Facilitating a Collegial Department in Higher Education: Strategies for Success

Christian K. Hansen, TimeManagement for Department Chairs

Mary Lou Higgerson, Communication Skills for Department Chairs

Mary Lou Higgerson and Teddi A. Joyce, Effective Leadership Communication: A Guide for Department Chairs and Deans for Managing Difficult Situations and People

Daryl Leaming, Academic Leadership: A Practical Guide to Chairing the Department, Second Edition

Daryl Leaming, Managing People: A Guide for Department Chairs and Deans

Jon Wergin, Departments That Work: Building and Sustaining Cultures of Excellence in Academic Programs

Dan Wheeler et al., The Department Chair’s Handbook, Second Edition

Journal

The Department Chair

Online Resources

Visit www.departmentchairs.org for information on online seminars, articles, book excerpts, and other resources tailored especially for department chairs.

Copyright © 2011 by John Wiley & Sons, Inc. All rights reserved.

Published by Jossey-Bass

A Wiley Imprint

989 Market Street, San Francisco, CA 94103-1741—www.josseybass.com

No part of this publication may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, electronic, mechanical, photocopying, recording, scanning, or otherwise, except as permitted under Section 107 or 108 of the 1976 United States Copyright Act, without either the prior written permission of the publisher, or authorization through payment of the appropriate per-copy fee to the Copyright Clearance Center, Inc., 222 Rosewood Drive, Danvers, MA 01923, 978-750-8400, fax [phone], or on the Web at www.copyright.com. Requests to the publisher for permission should be addressed to the Permissions Department, John Wiley & Sons, Inc., 111 River Street, Hoboken, NJ 07030, 201-748-6011, fax [phone], or online at www.wiley.com/go/permissions.

Readers should be aware that Internet Web sites offered as citations and/or sources for further information may have changed or disappeared between the time this was written and when it is read.

Limit of Liability/Disclaimer of Warranty: While the publisher and author have used their best efforts in preparing this book, they make no representations or warranties with respect to the accuracy or completeness of the contents of this book and specifically disclaim any implied warranties of merchantability or fitness for a particular purpose. No warranty may be created or extended by sales representatives or written sales materials. The advice and strategies contained herein may not be suitable for your situation. You should consult with a professional where appropriate. Neither the publisher nor author shall be liable for any loss of profit or any other commercial damages, including but not limited to special, incidental, consequential, or other damages.

Jossey-Bass books and products are available through most bookstores. To contact Jossey-Bass directly call our Customer Care Department within the U.S. at 800-956-7739, outside the U.S. at 317-572-3986, or fax [phone].

Jossey-Bass also publishes its books in a variety of electronic formats. Some content that appears in print may not be available in electronic books.

Library of Congress Cataloging-in-Publication Data

Hansen, Christian K.

 Time management for department chairs / Christian K. Hansen.

p. cm. – (Jossey-Bass resources for department chairs)

 Summary: “In this concise, highly practical book, Christian Hansen draws on his years of research on time management for department chairs. He shows department chairs how to set priorities, create a time budget and log, harness technology to assist in time management, and make self-care a priority. As a handy paperback, this book is designed to be an easy-to-access resource that will not only make department chairs’ jobs easier but will also help them to manage stress and prevent burnout.” – Provided by publisher.

 Includes bibliographical references and index.

 ISBN 978-0-470-76901-0 (pbk.); 978-1-118-08724-4 (ebk); 978-1-118-08725-1(ebk); 978-1-118-08726-8(ebk);

 1. College department heads. 2. Universities and colleges–Administration. 3. Time management. I. Title.

 LB2341.H3217 2011

 378.1'01–dc22

2011011121

The Author

Christian K. Hansen is associate dean of computing and engineering sciences in the College of Science, Health and Engineering at Eastern Washington University (EWU). He also holds an appointment as professor in the Department of Mathematics and served as the department chair from 2001 to 2009. Before joining EWU in 1993, he worked as a reliability specialist at the International Telecommunications Satellite Organization (INTELSAT) in Washington, D.C. He holds a master of science degree in electrical engineering and a doctorate in statistics from the Technical University of Denmark.

After publishing more than two dozen scientific articles within his technical discipline, Hansen has recently focused much of his research on time management and academic leadership. He has led several workshops for department chairs, including presentations at the Academic Chairpersons Conference and the Jossey-Bass Department Chair Leadership Institute. A longtime volunteer with the IEEE, he has served in numerous leadership positions, including vice-president for publications, secretary, newsletter editor, and treasurer of the IEEE Reliability Society. He and his wife, Kelly, an elementary school teacher, have three teenage children living at home.

Acknowledgments

I would like to acknowledge with gratitude and appreciation the individuals who most positively influenced me during the creation of this book:

My wife, Kelly, my son, Jonathan, and my stepdaughters, Kaitlyn and Amanda, for their love and patience during this project. The privilege of spending time with them has been the greatest reward for learning to manage time wisely.

My mother, Birgit, and late father, Carl Evald, for their lifelong encouragement and guidance, always leading me to seek my highest potential.

My sister, Ida, and brother, Axel, for their mentorship and many rewarding conversations over the course of my life.

My colleagues in the Department of Mathematics. Without their collegiality and the uninterrupted time given to me during my sabbatical in the fall of 2009, this project would not have been possible.

Two fine deans I have had the pleasure of working with, Dean Emeritus Ray Soltero and Dean Judd Case. Without their leadership and mentorship, I would have never survived eight years as department chair.

The editorial staff at Jossey-Bass, in particular Executive Editor Sheryl Fullerton, for her support and enthusiasm for this project.

Three external reviewers—Christine Licata, N. Douglass Lees, and Jeffrey Buller—for many thoughtful comments and suggestions that greatly improved the final manuscript of this book.

Above all, I thank God, the creator of time, life, and all the treasures we enjoy, without whom nothing else would have mattered.

C.K.H.

1

IT’S ABOUT TIME

The Highly Effective Department Chair