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Nikkia Carter

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Herausgeber: Packt Publishing
Kategorie: Wissenschaft und neue Technologien
Sprache: Englisch

Beschreibung

Work with the powerful subscription software, Office 365 to increase your organization's efficiency by managing file sharing, email exchange and much more.

Key Features

Become well versed with Office 365 and leverage its capabilities for your business

Speed up your workflow and effectively collaborate using Office Web Apps

Learn to set audio and web conferences and seamlessly access your workspace

Book Description

Microsoft Office 365 combines the popular Office suite with next-generation cloud computing capabilities. With this user guide, you'll be able to implement its software features for effective business communication and collaboration.

This book begins by providing you with a quick introduction to the user interface (UI) and the most commonly used features of Office 365. After covering the core aspects of this suite, you'll learn how to perform various email functions via Exchange. Next, you will learn how to communicate using Skype for Business and Microsoft Teams. To boost your productivity, this book will help you learn everything from using instant messaging to conducting audio and web conferences, and even accessing business information from any location. In the final chapters, you will learn to work in a systematic style using file management and collaboration with OneDrive for Business using SharePoint.

By the end of this book, you'll be equipped with the knowledge you need to take full advantage of Office 365 and level up your organization's productivity.

What you will learn

Understand the UI of Office 365

Perform a variety of email functions through Exchange

Communicate using Skype for Business and Microsoft Teams

Explore file management using OneDrive for Business

Collaborate using SharePoint

Understand how to leverage Office 365 in your daily tasks

Who this book is for

If you are an IT professional who wants to upgrade your traditional Office suite, this book is for you. Users looking to learn, configure, manage, and maintain an Office 365 environment in their organization will also find this book useful. Some understanding of Microsoft Office Suite and cloud computing basics will be beneficial.

Details

Das E-Book können Sie in Legimi-Apps oder einer beliebigen App lesen, die das folgende Format unterstützen:

EPUB

Seitenzahl: 235

Veröffentlichungsjahr: 2019

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Leseprobe

Office 365 User Guide

A comprehensive guide to increase collaboration and productivity with Microsoft Office 365

Nikkia Carter

BIRMINGHAM - MUMBAI

Office 365 User Guide

All rights reserved. No part of this book may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written permission of the publisher, except in the case of brief quotations embedded in critical articles or reviews.

Every effort has been made in the preparation of this book to ensure the accuracy of the information presented. However, the information contained in this book is sold without warranty, either express or implied. Neither the author, nor Packt Publishing or its dealers and distributors, will be held liable for any damages caused or alleged to have been caused directly or indirectly by this book.

Packt Publishing has endeavored to provide trademark information about all of the companies and products mentioned in this book by the appropriate use of capitals. However, Packt Publishing cannot guarantee the accuracy of this information.

Commissioning Editor: Vijin BorichaAcquisition Editor: Akshay JethaniContent Development Editor: Jordina DcunhaTechnical Editor: Varsha ShivhareCopy Editor:Safis EditingLanguage Support Editor: Rahul DsouzaProject Coordinator: Nusaiba AnsariProofreader: Safis EditingIndexer: Rekha NairGraphics: Jisha ChirayilProduction Coordinator: Tom Scaria

First published: April 2019

Production reference: 1300419

Published by Packt Publishing Ltd. Livery Place 35 Livery Street Birmingham B3 2PB, UK.

ISBN 978-1-78980-931-2

www.packtpub.com

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Contributors

About the author

Nikkia Carter is the Worldwide Modern Workplace Tech Lead at Microsoft, covering Office 365, Microsoft Teams, Windows, SharePoint, Office, and Security and Compliance. She also serves on Microsoft's VFI taskforce. In 2001, she started as an applications developer, before adding in intranet development. In 2009, Nikkia changed to SharePoint, later adding Office 365 and related tech. She ran a Microsoft partnership for seven years, before selling it in 2018. She has worked with clients in the government, commercial, and non-profit spaces. Nikkia is an accomplished speaker, event organizer, former community leader, former Microsoft MVP, and a Microsoft and Microsoft Partner board member.

I want to thank my editors and reviewers for helping me to finish this book, and to my readers for their patience.

About the reviewers

Yvette F. Watson is a solutions architect for Microsoft collaboration solutions based in the Philippines. Her experience with a Microsoft Partner exposed her to Office 365 deployments and Exchange Online migrations for various large and multinational companies. Among her certifications are Microsoft Certified Solutions Expert (MCSE): Productivity, Microsoft Certified Solutions Associate (MCSA): Office 365, and Microsoft Specialist (MS) in Administering Office 365 for Small Businesses. Yvette is also a regular resource speaker on Microsoft technologies, invited by numerous colleges and universities in Manila. She graduated summa cum laude from Treston International College with a bachelor's degree in computer engineering.

Born in Zugdidi, Georgia, Dima Sitchinava showed a keen interest in technology from childhood. He was 15 when he finished schooling and enrolled himself at Georgian Technical University, where he graduated from the information technology faculty. This was followed by a master's degree obtained from Shota Meskhia State Teaching University. After obtaining his master's, he started working as a manager of computer laboratories at his alma mater. Having worked with a myriad of organizations, he currently works as a lecturer of vocational programs.

Packt is searching for authors like you

If you're interested in becoming an author for Packt, please visit authors.packtpub.com and apply today. We have worked with thousands of developers and tech professionals, just like you, to help them share their insight with the global tech community. You can make a general application, apply for a specific hot topic that we are recruiting an author for, or submit your own idea.

Title Page

Office 365 User Guide

About Packt

Why subscribe?

Packt.com

Contributors

About the author

About the reviewers

Packt is searching for authors like you

Preface

Who this book is for

What this book covers

To get the most out of this book

Download the color images

Conventions used

Get in touch

Reviews

Section 1: Understanding Office 365

Exploring Office 365

Technical requirements

Microsoft Office and its versions

Overview of the services of Office 365

Exchange 

Skype for Business 

Microsoft Teams

SharePoint 

OneDrive for Business

Office Professional or Professional Plus applications for desktop

Office web and mobile apps

Security, transparency, compliance, and privacy

Logging in

A word about browsers

Summary

Understanding More about Office 365

The home page 

The suite bar

The app launcher/switcher

The Office 365 link

Notifications

Settings

Help

Your profile picture

Changing your profile picture

My profile

My account

Personal info

Install status

Subscriptions

Security & privacy

Password

Contact preferences

Organization privacy statement

Additional security verification

Updating your account security phone numbers

Managing app passwords

App permissions

Settings

Profile picture for Microsoft Teams

Configuring your personal settings

The search box

Themes

Start page

Software 

Language and time zone

Your app settings

Licensing

Office 365 consumer

Office 365 commercial

Business plans

Enterprise plans

Summary

Preface

The purpose of this guide is to give the reader an understanding of the use of Office 365 from a beginner's perspective. This guide will focus on the main areas: email via Exchange, Team communication via Skype for Business and Microsoft Teams, Team collaboration via SharePoint, and Business document storage via OneDrive for Business. It will give you an understanding of how to perform the most common tasks, which will help you begin your journey into one of Microsoft's most popular cloud technologies.

Who this book is for

If you are an IT professional who wants to upgrade your experience to include Microsoft Office 365 and you are new to it, then this book is for you. New users looking to learn about the Office 365 environment in their organization will also find this book useful. Some understanding of the Microsoft Office suite and cloud computing basics will be beneficial.

What this book covers

Chapter 1, Exploring Office 365, looks at the background of Office 365 and goes through an overview of its major parts: Exchange, Skype for Business, Microsoft Teams, SharePoint, OneDrive for Business, Office desktop, web and mobile apps, and security. We'll also look at how to log in, and include an important word about browsers.

Chapter 2, Understanding More about Office 365, looks at the various parts of Office 365 Home and your personal settings. We'll also look at the difference between Office 365 Commercial and Consumer and their licenses.

Chapter 3, Understanding Exchange, explores the background and history of Exchange, arguably the world's most popular mail server. We'll also see how to get to Exchange Online and look at its parts.

Chapter 4, Sending and Receiving Email, introduces the different parts of the Outlook web app and Outlook on your desktop, and their functions.

Chapter 5, Using the Exchange Calendar, looks at the different parts of the Outlook calendar via the web app and via Outlook on your desktop, and their functions.

Chapter 6, Using Contacts in Exchange, explores the various parts of Outlook Contacts via the web app and via Outlook on your desktop, and their functions.

Chapter 7, Getting Familiar with Other Exchange Settings, covers the other settings of the Outlook web app and Outlook on your desktop, such as creating an email signature and creating email rules.

Chapter 8, Understanding Skype for Business and Microsoft Teams, looks at the background and history of Skype for Business and Microsoft Teams. We'll also look at how to get into Skype for Business and Microsoft Teams, the various parts of each, and their functions. Lastly, we'll point out the path that Microsoft is taking with Teams.

Chapter 9, Using Skype for Business, explores the functions of Skype for Business, such as presence settings, instant messaging, and working in meetings.

Chapter 10, Using Microsoft Teams, covers the functions of Microsoft Teams, such as presence settings, instant messaging, and working in meetings.

Chapter 11, Understanding OneDrive For Business, explores the background and history of OneDrive for Business. We'll also look at how to get to OneDrive for Business and examine its parts. Lastly, we will look at how OneDrive for Business is different from OneDrive.

Chapter 12, Working with Files in Your OneDrive for Business, looks at adding, editing, and deleting files using OneDrive for Business, and the parts of the Office Online file. We'll also look at sharing, moving, and copying files.

Chapter 13, Understanding SharePoint, goes into the background, history, and editions of SharePoint. We'll also look at how to get to SharePoint and the various parts of SharePoint Home. Lastly, we'll look at navigating SharePoint and the anatomy of a SharePoint page.

Chapter 14, Working with SharePoint Lists, explores what a list is and the different list types. We'll also explore list views, as well as how to work with them.

Chapter 15, Performing Different File Operations on SharePoint, explores what a library is and the different library types. We'll explore library views, as well as how to work with them. We'll also look at naming conventions, version history, coauthoring, and checking in/out, as well as sharing, copying, and moving files.

Chapter 16, More on Using SharePoint, covers other SharePoint functions, such as using the quick edit, creating and managing alerts, different ways to search, and the dangers of the share button.

To get the most out of this book

In order to walk through the examples in this book, you will need an Office 365 Business subscription, preferably Business Premium, E3, or E5.

Download the color images

We also provide a PDF file that has color images of the screenshots/diagrams used in this book. You can download it here: https://www.packtpub.com/sites/default/files/downloads/9781789809312_ColorImages.pdf.

Conventions used

There are a number of text conventions used throughout this book.

CodeInText: Indicates code words in text, database table names, folder names, filenames, file extensions, pathnames, dummy URLs, user input, and Twitter handles. Here is an example: "Via this tab, you can open a calendar file (.icsor .vcs), a .pst file, or a user folder shared with you."

Bold: Indicates a new term, an important word, or words that you see onscreen. For example, words in menus or dialog boxes appear in the text like this. Here is an example: "Click on the bell to open the Notifications panel and see what notifications you have."

Warnings or important notes appear like this.

Tips and tricks appear like this.

Get in touch

Feedback from our readers is always welcome.

General feedback: If you have questions about any aspect of this book, mention the book title in the subject of your message and email us at [email protected].

Errata: Although we have taken every care to ensure the accuracy of our content, mistakes do happen. If you have found a mistake in this book, we would be grateful if you would report this to us. Please visit www.packt.com/submit-errata, selecting your book, clicking on the Errata Submission Form link, and entering the details.

Piracy: If you come across any illegal copies of our works in any form on the Internet, we would be grateful if you would provide us with the location address or website name. Please contact us at [email protected] with a link to the material.

If you are interested in becoming an author: If there is a topic that you have expertise in and you are interested in either writing or contributing to a book, please visit authors.packtpub.com.

Reviews

Please leave a review. Once you have read and used this book, why not leave a review on the site that you purchased it from? Potential readers can then see and use your unbiased opinion to make purchase decisions, we at Packt can understand what you think about our products, and our authors can see your feedback on their book. Thank you!

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Section 1: Understanding Office 365

In this section, readers will learn about Office 365 in general and will be given some information on how to make it more useful.

The following chapters will be covered:

Chapter 1

Exploring Office 365

Chapter 2

Understanding More about Office 365

Exploring Office 365

Office 365 is one of the many Microsoft cloud solutions, and it seems to be the most popular. Since its general release in June 2011 as the successor to Business Productivity Online Suite (BPOS), Office 365 has grown to have over 120,000,000 active monthly commercial users and 28,000,000 active consumer users.

Since the start of Office 365, there has been a lot of confusion about what the difference is between Microsoft Office 365 and Microsoft Office. To add to the confusion, there are the Office 365 Commercial and Office 365 Consumer versions, and the Commercial version has many versions. Many business owners purchase the Consumer version and believe they have services available in the Commercial version. Because of this confusion, I believe it is imperative that you understand the different versions and what comes with each.

For starters, Office 365 has only been around since being beta-tested in 2010 and released in 2011, while Office had been announced in 1988 and was released in 1990.

In this chapter, you will learn about Microsoft Office, along with its different versions and the services provided by it. You will get a brief overview of all these services. You will also learn how to log into your Microsoft account.

In this chapter, the following topics will be covered:

Microsoft Office and its versions

Overview of the services of Office 365

A word about supported browsers

Technical requirements

To follow along with the lessons in this book, you will need an Office 365 Business Premium, E3, or E5 subscription..

Microsoft Office and its versions

Microsoft provides different versions of its Office suite, which differ in the applications they include and are designed so that customers can buy only the applications that they need. Office has a few versions of its suite:

Office Home & Student

Office Home

Business

Office Standard

Office Professional

Office Professional Plus

Office Professional Academic

Each version of Office includes the following programs, products, and features:

Programs, products, and features

Office Home & Student

Office Home & Business

Office Standard

Office Professional

Office Professional Plus

Office Professional Academic

Excel

Yes

OneNote

Yes

PowerPoint

Yes

Word

Yes

Outlook

Yes

Publisher

Yes

Access

Yes

Lync/Skype for Business

Yes

InfoPath *

Yes

SharePoint Workspace

Yes

The previous table is referencing Office 2010 since it is the last version of the Office suite, before the cloud versions complicated things. Office, the non-cloud version, is purchased via a one-time fee of between $60 to ~$400 retail. When I say one-time, I mean one-time until you need to upgrade.

Conversely, Office 365 comes in a lot more versions than Office and, rather than paying a one-time price at retail or volume cost, you lease the software by paying a small sum monthly or annually. Office 365 can be Office only, Office with other products, or no Office included whatsoever.

The main versions of Office 365 are as follows:

Consumer versions:

Home

Personal

Home & Student

Commercial/business versions:

Business

Business Essentials

Business Premium

Pro Plus

Enterprise E1

Enterprise E3

Enterprise E5

Those are the core ones, but there are more versions for government, non-profit, and academic use, but they are very similar to the Business through E3 versions, aside from the cost and a few other particulars.

In Chapter 2, Understanding More about Office 365