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- Herausgeber: John Wiley & Sons
- Kategorie: Wissenschaft und neue Technologien
- Sprache: Englisch
* Nine minibooks spanning more than 800 pages make this anindispensable guide for Outlook power users * Covers the new Outlook interface and features and offersdetailed coverage of Outlook tools, techniques, and tricks * Minibooks include: Outlook basics; e-mail, RSS, and news;personal information management; managing and controllinginformation; collaboration; functional forms; VBA programming;managing business information; and maintenance, management, andtroubleshooting * Office has more than 120 million users worldwide-90 percent ofthe business productivity software market-and most of these userslook to Outlook for e-mail, calendaring, and personal informationmanagement
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Seitenzahl: 1058
Veröffentlichungsjahr: 2011
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Outlook 2007 All-in-One Desk Reference For Dummies
by Jennifer Fulton and Karen S. Fredricks
Outlook 2007 All-in-One Desk Reference For Dummies®
Published byWiley Publishing, Inc.111 River St.Hoboken, NJ 07030-5774www.wiley.com
Copyright © 2007 by Wiley Publishing, Inc., Indianapolis, Indiana
Published by Wiley Publishing, Inc., Indianapolis, Indiana
Published simultaneously in Canada
No part of this publication may be reproduced, stored in a retrieval system or transmitted in any form or by any means, electronic, mechanical, photocopying, recording, scanning or otherwise, except as permitted under Sections 107 or 108 of the 1976 United States Copyright Act, without either the prior written permission of the Publisher, or authorization through payment of the appropriate per-copy fee to the Copyright Clearance Center, 222 Rosewood Drive, Danvers, MA 01923, (978) 750-8400, fax (978) 646-8600. Requests to the Publisher for permission should be addressed to the Legal Department, Wiley Publishing, Inc., 10475 Crosspoint Blvd., Indianapolis, IN 46256, (317) 572-3447, fax (317) 572-4355, or online at http://www.wiley.com/go/permissions.
Trademarks: Wiley, the Wiley Publishing logo, For Dummies, the Dummies Man logo, A Reference for the Rest of Us!, The Dummies Way, Dummies Daily, The Fun and Easy Way, Dummies.com, and related trade dress are trademarks or registered trademarks of John Wiley & Sons, Inc. and/or its affiliates in the United States and other countries, and may not be used without written permission. Microsoft and Outlook are registered trademarks of Microsoft Corporation in the United States and/or other countries. All other trademarks are the property of their respective owners. Wiley Publishing, Inc., is not associated with any product or vendor mentioned in this book.
Contents
Title
Introduction
About This Book
Conventions Used in This Book
Foolish Assumptions
How This Book Is Organized
Icons Used in This Book
Where to Go from Here
Book I : Getting Started
Chapter 1: An Insider’s Look at the Outlook Interface
What Can Outlook Do for Me?
Heeeerrre’s Outlook!
Getting Around with the Navigation Pane
Viewing Mail with the Reading Pane
Having Fun with the Folder List
Your Week in a Nutshell: The New To-Do Bar
Getting a Snapshot of Your Day with Outlook Today
Sizing Things Up in the Outlook Window
Minimizing Outlook to a Taskbar Icon
Taking a Shortcut to Your Favorite Folders
Chapter 2: Outlook, Quick and Dirty
Creating Outlook Items: The Common Factors
Adding a Quick Contact
Sending a Fast E-Mail
Reading and Replying to Incoming Messages
Creating a Simple Appointment
Adding a Quick Task
Taking a Note
Drag and Drop and How It Saved My Life
Chapter 3: Setting Up Your E-Mail Accounts
Understanding the E-Mail Process
Configuring Your E-Mail Accounts
Maintaining Your E-Mail Accounts
Changing Your ISP Information
Chapter 4: Importing Data into Outlook
Importing E-Mail from Outlook Express/Windows Mail or Eudora
Importing Contacts
Importing Other Data
Book II : E-Mail Basics
Chapter 1: Creating New Messages: Beyond the Basics
Creating a Message, Step by Step
Retrieving Your Mail
Working with Address Books
Resolving to Find the Right E-Mail Address
Sending Carbon Copies (Ccs) and Blind Carbon Copies (Bccs)
Formatting Text to Make Your Messages Stand Out
Attaching a File to a Message
Saving a Message So You Can Send It Later
Chapter 2: Reading and Replying to E-Mail
Finding the Messages You Want to Read: Changing the View
Dealing with E-Mails That Use Pictures
Opening E-Mail Attachments
Saving E-Mail Attachments
Replying versus Replying to All
Forwarding an E-Mail
Resending an E-Mail Message
Chapter 3: Making Your E-Mail Look Professional and Cool
Checking Your Ignorance at the Door with Spelling and Grammar Checking
Using Stationery to Add Flair
Applying a Word Theme
Applying a Color, Font, or Effects Set
Simply Colorizing the Background
Inserting an Image
Illustrating Your Point
Manipulating Objects
Linking to the Outside World
Inserting an Outlook Item
Playing with Text
Chapter 4: Repeating Yourself Easily with Signatures and Templates
Adding Your Signature
Repeating the Same Stuff Over and Over
Using a Template to Create a Reusable Message
Book III : Über E-Mail
Chapter 1: Controlling the Sending and Receiving of Messages
How Can I Tell If You Read This?
Getting Out the Vote
Controlling Message Delivery
Stopping a Long E-Mail Download
Chapter 2: When You Have to Know Now: Instant Messaging
Understanding the Magic
Compatible IM Services
Sending an Instant Message
Controlling Your Online Status
Chapter 3: Getting the Latest News Delivered Right to Your Inbox
Adding News Feeds
Reading News Feeds
Sharing News Feeds
Chapter 4: Sending Mass Mailings
Creating a Distribution List
Creating a Mass Mailing in Word Using Your Contacts
Chapter 5: Managing Multiple E-Mail Accounts
Controlling Sending and Receiving
Selecting Your Default E-Mail Account
Changing the Order in Which Accounts Are Checked
Sending from a Specific E-Mail Account
Directing Incoming Mail to a Specific Folder
Directing Sent Messages to a Different Folder
Having Replies Sent to Another Address
Dealing with Multiple People, Multiple Accounts, and One Little Ol’ Computer
Book IV : Working with the Calendar
Chapter 1: Getting Familiar with the Calendar
Appointments, Meetings, and Events — What’s the Difference?
Understanding Day/Week/Month View
Navigating around the Calendar
Creating a Complete Appointment
Dealing with a Reminder When It Rears Its Ugly Head
Planning an All-Day Event
Chapter 2: Going Further with the Calendar
Scheduling a Recurring Appointment, Meeting, or Event
Making Changes to a Recurring Item
Changing Appointments or Events
Removing an Appointment or Event
Reorganizing Your Time
Adding Holidays to the Calendar
Creating Your Own Holiday List
Chapter 3: Calendar Collaboration
Sharing Your Calendar via Exchange
Viewing Someone Else’s Calendar
Managing Your Time
Creating a Group Schedule
Forwarding Appointments to Others
Sharing a Calendar in iCalendar Format
Inserting Calendar Information into an E-Mail
Publishing a Calendar to Microsoft Office Online
Publishing a Calendar to Any Web Server
Sharing a Calendar through Google
Chapter 4: All About Meetings
Scheduling a Meeting
Sending a Message to All Attendees
Dealing with Meeting Requests
Checking on Meeting Responses
Chapter 5: Making the Calendar Your Own
Creating Multiple Calendars
Adding Internet Calendars
Displaying Multiple Calendars
Grouping Calendars by Type or Purpose
Customizing the Calendar
Customizing the Date Navigator
Displaying the View List on the Navigation Pane
Book V : Managing Contacts
Chapter 1: Getting in Contact
Adding a Complete Contact
Changing Contact Information
Basing a Contact on an Incoming E-Mail
Creating Another Contact from the Same Company
Getting Rid of Duplicate Contacts
Chapter 2: Working with Your Contacts
Picking a View That Suits Your Needs
Locating a Contact
Viewing a Map to a Contact’s Address
Browsing to a Contact’s Web Page
Calling a Contact
Viewing Activity Associated with a Contact
Chapter 3: Dealing with Business Cards
Editing a Contact’s Business Card
Creating a Reusable Business Card
Sharing Business Cards
Creating a Contact from a Business Card Sent to You
Displaying More Business Cards
Chapter 4: Contacts Collaboration
Sharing Your Contacts
Viewing Contacts Shared by Others
Book VI : Tracking Tasks, Taking Notes, and Recording Items in the Journal
Chapter 1: Creating Tasks with the To-Do Bar
Using the To-Do Bar to Track Tasks
Setting the Quick Click Flag
Changing the Flag You’ve Assigned
Changing the Task Name on the To-Do Bar
Dealing With To-Do Items You’ve Finished or No Longer Want to Flag
Finding Flagged Messages
Customize the To-Do Bar
Creating a Task Using the Daily Task List in the Calendar
Chapter 2: Dealing with More Complex Tasks
Creating a Detailed Task
Scheduling a Recurring Task
Working with Tasks
Chapter 3: Spreading the Joy: Task Assignments
Assigning a Task to Someone Else
Reclaiming a Task You Tried to Reassign
Checking the Progress of an Assigned Task
Dealing with Task Assignments Sent to You
Forwarding a Task Instead of Reassigning It
Sharing Your Tasks List
Viewing Tasks Shared by Others
Chapter 4: Taking Notes
Creating a Complete Note
Organizing Notes with Categories
Selecting a Notes View
Making Notes Look the Way You Like
Sticking Notes to Your Desktop
Passing Notes
Chapter 5: Taking Notes in Overdrive: OneNote
Organizing in OneNote
Navigating in OneNote
Creating a Notebook
Adding a New Page
Adding a Section
Adding a Section Group
Taking a Note
Creating a Quick Side Note From Any Program
Writing and Drawing Notes by Hand
Inserting Images
Inserting a Screen Shot
Adding Audio or Video
Inserting a Document or File
Inserting a Picture of a Document
Adding Links to Other Pages, Files, or the Internet
Chapter 6: Maximizing the Power of OneNote
Inserting Details of an Appointment or Meeting into a Note
Creating an Outlook Task on a Page
Creating an Outlook Contact from OneNote
Creating an Appointment or Meeting from OneNote
Creating Notes about Outlook E-Mail, Contact, Appointment, or Meeting
Sending a Page to Someone
Sharing Notes
Hosting a Live Sharing Session
Securing Your Notes
Reorganizing Your Notes
Tagging Important Information
Searching for Data
Chapter 7: Making History in the Journal
Tracking Activities in Your Journal
Changing the Journal View
Turning Off Journal Tracking
Removing Journal Entries
Book VII : Working with Business Contact Manager
Chapter 1: Minding Your Business Contact Manager
Comparing BCM and Outlook?
Knowing Who Should Use BCM
Getting Started in BCM
Importing Contacts into BCM
Chapter 2: Introducing the Basic Business Contact Manager Elements
Working with Business Contacts
Getting the 411 on Accounts
Linking Outlook to BCM Records
Turning Your Business into a Major Project
Chapter 3: Working with Opportunities
Creating a New Opportunity
Finding More Opportunity in Your Opportunities
Adding Products and Services to an Opportunity
Editing or Deleting a Product or Service
Chapter 4: Reports and Dashboards
Knowing the Basic BCM Reports
Running a BCM Report
Giving Your Reports a Facelift
Drilling for Dollars in Your Reports
Working with Dashboards
Book VIII : Customizing Outlook
Chapter 1: Organizing Items with Categories
Adding a Category to an Open Outlook Item
Adding a Category to an Item without Opening It
Assigning a Quick Click Category to an Item
Removing a Category from an Item
Managing Your Categories
Chapter 2: Changing Your View on Outlook
Changing Your Outlook Today
Reading Can Be a Pane
Joining the Group
Viewing Outlook in a Whole New Light
Tabling the Table View
Sorting Your Data
The View from the Top
Displaying All the Messages in a Folder
Chapter 3: Customizing Outlook Forms
Making Quick Changes to the Quick Access Toolbar
Playing with Forms
Using Custom Forms
Book IX : Managing Your Outlook Stuff
Chapter 1: Finding a Place for Your Stuff
Developing an Outlook Filing System
Getting Organized with the Organize Feature
Playing Favorites with Your Favorite Folders
Cleaning Up Your Mess
Chapter 2: Playing by the Rules
Making Up the Rules as You Go
Taking Rules the Whole Nine Yards
Bending the Rules
Chapter 3: Making Mincemeat Out of Spam
Maintaining Your Junk
Putting Junk in Its Place
Protecting Yourself from Phishing Attacks
Giving Your Mail a Postmark
Chapter 4: Seek and Ye Shall Find
Getting Instant Gratification with Instant Searching
Searching through the Search Folders
Searching 101 — Finding Names in the Address Book
Taking the Pain out of the Navigation Pane
Fiddling with the Folder List
Working with Shortcuts and Shortcut Groups
Chapter 5: Securing Outlook E-Mail
Working with Passwords
Guarding Your Privacy
Grappling with Macros
Help! Someone’s Sending E-Mail on My Behalf
Kicking the HTML out of Your E-Mail
Sending via Certified E-Mail
Sending Encrypted or Digitally Signed E-Mail
Understanding the Information Rights Management Program
Book X : Out and About: Taking Outlook on the Road
Chapter 1: Staying in Touch No Matter Where You Are
Letting the Out of Office Assistant Handle Mail While You’re Gone
Assigning a Delegate to Handle E-Mail and Appointments While You’re Gone
Managing Someone Else’s E-Mail and Calendar
Chapter 2: Turning Your E-Mail Accounts into Roadies
Taking E-Mail on the Road
Taking Microsoft Exchange on the Road
Using Web Mail as a Solution
Chapter 3: Printing Your Stuff and Taking It with You
Printing a Message and Any Attached Documents
Printing the Contents of Any Other Single Item
Printing a List of Items
Printing Contact Names and Mailing Addresses
Printing Contact Names and E-Mail Addresses
Printing a Blank Calendar
Book I
Getting Started
Contents at a Glance
Chapter 1: An Insider's Look at the Outlook Interface
Chapter 2: Outlook, Quick and Dirty
Chapter 3: Setting Up Your E-Mail Accounts
Chapter 4: Importing Data into Outlook
