Microsoft Office 2008 for Mac Bible E-Book

Sherry Kinkoph Gunter

• Herausgeber: John Wiley & Sons
• Kategorie: Wissenschaft und neue Technologien
• Serie: Bible
• Sprache: Englisch

Seitenzahl: 1263

Veröffentlichungsjahr: 2009

Beschreibung

* Written by an expert in the field of technology training and author of nearly two dozen titles, this complete guide offers readers thorough yet clear instruction on using the Microsoft Office suite: Word, Excel, PowerPoint, and Entourage * Apple has welcomed Microsoft Office into its world and this reference is the ultimate resource for learning how to best capitalize on each application of Office * Reviews creating, editing, formatting, and sharing digital documents with Word; gathering and analyzing information with Excel; creating dynamic presentations with PowerPoint; and using the e-mail and calendar of Entourage

Leseprobe

Microsoft® Office 2008 for Mac® Bible

Table of Contents

Part I: Getting to Know Office 2008

Chapter 1: Introducing the New Office

What Is Office 2008?

Word 2008

Excel 2008

PowerPoint 2008

Entourage 2008

Learning a Little Office History

Discovering What's New and Improved in Office

Word

Excel

PowerPoint

Entourage

Summary

Chapter 2: Installing Office 2008

System Requirements

Using the Installer

Running the Installer

Using the Microsoft Office Setup Assistant

Uninstalling Office

Checking for Updates

Troubleshooting

Summary

Chapter 3: Office 2008 Program Basics

Starting and Exiting Programs

Working with Program Windows

Closing, minimizing, and zooming windows

Moving and resizing windows

Scrolling around windows

Hiding windows

Opening Files

Using Multiple Windows

Using Menus, Toolbars, and the Toolbox

Using menus

Using toolbars

Using the Toolbox

Summary

Chapter 4: Finding Help with Office 2008

Accessing Help

Opening the Help files

Getting around the Help window

Searching for Help

Using the Office Reference Tools

Using the Thesaurus

Using the Dictionary

Using the Encarta Encyclopedia

Translating text

Using the Bilingual Dictionary

Performing a Web search

Summary

Part II: Working with Word

Chapter 5: Word Basics

Navigating the Word Window

Viewing window parts

Using the Navigation Pane

Using the Toolbox

Creating, Opening, and Saving Documents

Creating new files

Saving files

Using the Compatibility Report feature

Opening files

Changing Views

Using the view modes

Using the Zoom feature

Setting Document Properties

Protecting Documents

Assigning read-only status

Assigning passwords

Summary

Chapter 6: Building Word Documents

Typing Text

Typing with AutoCorrect

Using AutoText

Editing Text

Selecting text

Using Undo and Redo

Moving and copying text

Removing text

Finding and replacing text

Adding Text in Columnar Layouts

Tabbing text

Creating columns

Adding Special Text

Adding drop caps

Adding symbols and special characters

Changing text case

Adding text boxes

Building Documents Using Outlines

Assigning headings

Changing the outline view

Adding outline numbers

Building Documents Using Notebook Layout View

Adding note text

Organizing notes with text levels

Sorting and flagging notes

Using the Scribble tool

Using audio notes

Building Documents Using Publishing Layout View

Summary

Chapter 7: Formatting Word Text

Understanding Formatting

Using the Formatting Palette

Changing Fonts and Sizes

Changing fonts with the Formatting Palette

Changing font sizes

Adding color

Modifying Fonts with the Font Dialog Box

Using font effects

Using ligatures

Character spacing

Adding Bullets and Numbers

Changing bullet or number styles

Customizing bullets

Creating an outline-numbered list

Changing Alignment and Spacing

Setting horizontal spacing

Specifying line spacing

Changing text orientation

Setting paragraph spacing

Setting indents

Caring for widows and orphans

Adding Borders and Shading

Creating borders

Adding shading

Applying page borders

Changing Document Margins

Setting gutters and mirrors

Changing margins and orientation for a section

Changing Document Themes

Copying Formatting

Understanding AutoFormatting

Using the Formatting Toolbar

Summary

Chapter 8: Adding Tables

Creating Tables

Inserting Quick Tables

Inserting tables on the fly

Inserting tables with the Insert Table dialog box

Drawing your own tables

Converting text into tables

Editing Tables

Entering table text

Selecting table elements

Using the Table pane

Resizing columns and rows

Inserting and deleting table elements

Merging and splitting cells

Formatting Tables

Using table formatting attributes

AutoFormat a table

Adding repeating headings

Controlling cell margins and spacing

Performing Table Actions

Sorting a table

Summing table data

Summary

Chapter 9: Editing Lengthy Documents

Using the Navigation Pane

Switching to the Document Map

Customizing the Document Map

Using Styles

Applying styles

Creating styles

Modifying and deleting styles

Organizing styles

Using and Creating Templates

Attaching a template

Modifying templates

Creating new templates

Adding Line and Page Breaks

Turning On Hyphenation

Manually hyphenating

Using optional and nonbreaking hyphens

Removing hyphens

Adding Headers and Footers

Formatting page numbers

Creating section-based headers and footers

Inserting Fields

Building and modifying fields

Creating Citations and Bibliographies

Editing citation data

Managing citations

Using citations

Deleting a citation

Inserting Footnotes and Endnotes

Converting footnotes to endnotes

Deleting footnotes and endnotes

Adding Captions

Editing captions

Using the AutoCaption feature

Navigating with Bookmarks

Adding and deleting bookmarks

Using bookmarks

Using Cross-References

Creating a Table of Contents

Using the table of contents document element

Creating a table of contents through the dialog box

Adding other tables

Creating an Index

Creating index entries

Generating an index

AutoMarking an index

Adding Line Numbers

Using Master Documents

Summary

Chapter 10: Collaborating on Documents

Adding Comments

Adding comments

Adding comments with the Reviewing pane

Tracking Changes

Reviewing Changes

Merging and Comparing Documents

Merging documents

Comparing documents

Summary

Chapter 11: Proofing and Printing Documents

Proofreading a Document

Setting spelling and grammar options

Checking spelling and grammar as you type

Checking spelling and grammar on demand

Counting Words and Lines

Inserting a Watermark

Printing Documents

Printing to PDF

Previewing documents

Setting page setup options

Printing envelopes and labels

Creating Mass Mailings

Creating a form letter

Using data source files

Adding fields to the form letter

Creating labels and envelopes in the Mail Merge Manager

Summary

Part III: Using Excel

Chapter 12: Excel Basics

Navigating the Excel Window

Title and menu bar

Formula bar

Rulers

Scroll box and scroll bars

Standard toolbar

Toolbox

Status bar and view buttons

Creating and Opening Workbooks and Worksheets

Starting a new workbook

Adding and deleting sheets

Opening an existing workbook

Using the Project Gallery

Elements Gallery

Changing Views

Working with view modes

Creating custom views

Saving Excel Workbooks

Saving for the first time

Checking compatibility

Setting Workbook Properties

Protecting Workbooks and Data

Assigning read-only status

Assigning passwords

Summary

Chapter 13: Entering and Editing Data

Typing Data

Moving around

Entering data

Using AutoComplete

Using AutoFill

Importing Data

Selecting Cells

Selecting a range of cells

Selecting multiple cells

Adding and Deleting Cells

Adding cells

Deleting cells

Deleting content

Working with Rows and Columns

Adding and deleting rows and columns

Resizing rows and columns

Hiding rows and columns

Moving rows and columns

Freezing and splitting panes

Working with Sheets

Renaming sheets

Moving and copying sheets

Hiding sheets

Changing sheet backgrounds

Working with Named Ranges

Naming ranges

Reviewing named ranges

Moving and Copying Cells

Creating Lists

Exploring the List Wizard

Working with lists

Sorting and Filtering Data

Sorting data

Filtering

Finding and Replacing Data

Using the Find dialog box

Using the Replace dialog box

Using Undo and Redo

Summary

Chapter 14: Formatting Data and Worksheets

Formatting Cells

Choosing a number format

Changing alignment and spacing

Changing fonts

Adding and modifying borders

Setting a background pattern

Using the Format Toolbar

Using the Formatting Palette

Copying Formatting

Using AutoFormat

Applying Conditional Formatting

Using Styles

Creating styles

Applying styles

Copy and merge styles

Applying Document Themes

Summary

Chapter 15: Using Formulas and Functions

Working with Formulas

Understanding formulas

Writing formulas

Exploring Absolute and Relative Cell References

Using absolute references

Using named ranges

Naming formulas

Working with Functions

Understanding functions

Exploring function categories

Using AutoComplete

Using AutoSum functions

Fixing Formula Errors

Checking for errors

Showing formulas in the worksheet

Using the Formula Auditing toolbar

Controlling Automatic Recalculation

Summary

Chapter 16: Creating Charts

Adding Charts

Understanding chart parts

Choosing a chart type

Inserting a chart

Editing Chart Data

Formatting Charts

Formatting with the chart tools

Formatting individual chart elements

Using Advanced Charting Techniques

Adding error bars

Adding trend lines

Summary

Chapter 17: Using the Excel Database Tools

Retrieving External Data

Connecting to your database

Importing data using ODBC

Returning results to Excel

Updating the Data

Refreshing data

Editing a query

Using parameters

Analyzing Data with PivotTables

Creating PivotTables

Analyzing PivotTable data

Using advanced PivotTable settings

Using Goal Seek

Using Scenarios

Adding scenarios

Merging scenarios

Generating a scenario summary

Flagging for follow-up

Using Data Forms

Summary

Chapter 18: Proofing, Printing, and Collaborating in Excel

Proofreading Workbooks

Checking spelling

Looking up words

Enabling AutoCorrect

Printing Worksheets and Workbooks

Defining a print area

Changing page setup

Printing data

Previewing your work

Using Collaboration Features

Sharing workbooks

Tracking changes

Using the Reviewing toolbar

Summary

Part IV: Presenting with PowerPoint

Chapter 19: PowerPoint Basics

Navigating the PowerPoint Window

Viewing window parts

Creating, Opening, and Saving Presentations

Creating new files

Saving files

Using the Compatibility Report feature

Opening files

Changing Views

Using the view modes

Using the Zoom feature

Setting Presentation Properties

Summary

Chapter 20: Building Presentations

Planning a Presentation

Using Outlines

Creating an outline

Importing a Word outline

Adding Slide Content

Working with layouts

Adding text

Adding clip art

Adding a picture

Adding a table

Adding a chart

Adding a SmartArt graphic

Adding a movie or sound clip

Assigning Themes

Navigating and Working with Slides

Navigating slides

Adding and deleting slides

Moving slides

Hiding slides

Inserting slides from other presentations

Working with Slide Masters

Summary

Chapter 21: Formatting Slides

Formatting Text

Using the Formatting Palette

Applying bold, italics, and underline

Formatting with fonts and sizes

Formatting bullets and numbering

Formatting with alignment and spacing

Formatting with color

Applying Quick Styles and Effects for text

Copying formatting

Easy Formatting for Slide Elements

Applying Quick Styles and Effects

Formatting with shadows and reflections

Formatting with colors, weights, and fills

Formatting for size, rotation, and slide order

Customizing themes

Working with Backgrounds

Summary

Chapter 22: Fine-tuning a Presentation

Rearranging Slides

Adding Transition Effects

Assigning transitions from the Elements Gallery

Setting transition options

Adding Animation Effects

Customize animation settings

Assigning more effect options

Setting animation timings

Applying text animation settings

Applying chart animation settings

Adding Slide Controls and Action Buttons

Adding Sound and Narration

Play a CD during a presentation

Play a soundtrack throughout a presentation

Recording narration

Rehearsing Timings

Summary

Chapter 23: Preparing and Presenting a Slide Show

Setting Up a Slide Show

Choosing a show type

Creating a custom show

Ways to Present a Slide Show

Presentation scenarios

Presentation tips

Running a Slide Show

Starting and navigating a slide show

Using pointer tools

Using Presenter Tools

Printing Presentations

Making changes to Page Setup

Printing slides, handouts, and notes

Saving Slides as Other Objects

Saving a presentation as a QuickTime movie

Saving slides as graphics files

Saving a presentation as a Web page

Summary

Part V: Working with Entourage

Chapter 24: Entourage Basics

Using the Setup Assistant

Navigating the Entourage Window

Viewing the main Entourage features

Viewing window elements

Summary

Chapter 25: E-mailing with Entourage

Setting Up an E-mail Account

Working with the Mail Tool

Introducing Mail

Using Mail Views in the Folders List

Inbox columns and icons

Receiving and Sending E-mail

Checking for e-mail

Reading e-mail messages

Creating and sending an e-mail

Replying to an e-mail

Forwarding an e-mail

Adding a signature

Scheduling message checking

Sending an automatic response

Managing Messages

Deleting messages

Printing messages

Filing messages

Getting rid of junk e-mail

Marking messages

Setting message rules

Linking messages

Working with attachments

Using the Address Book

Introducing the Address Book

Adding a contact

Working with contacts

Creating groups

Importing and exporting contacts

Viewing Newsgroups

Setting up a news account

Accessing newsgroups

Summary

Chapter 26: Organizing Your Calendar

Working with the Calendar

Using Calendar views

Recording Appointments and All-day Events

Recording a time-slot appointment

Recording an all-day event

Recording a recurring event

Editing Calendar Items

Editing events

Deleting events

Working with Categories

Working with Reminders

Adding Holidays

Working with Invitations

Creating an invite

Receiving an invite

Tracking an invite

Printing Calendar Items

Summary

Chapter 27: Tracking Tasks, Notes, and Projects

Organizing Tasks

Creating tasks

Editing tasks

Sorting and filtering tasks

Handling reminders

Working with the To Do List

Making Notes

Printing Tasks and Notes

Working with Projects

Starting a new project

Viewing projects in the Project Center

Sharing projects

Backing up projects

Using My Day

Summary

Part VI: Organizing Digital Media with Expression Media

Chapter 28: Introducing Expression Media

Navigating the Expression Media Window

Viewing the window parts

Importing digital media

Summary

Chapter 29: Working with Catalogs

Understanding Catalogs

Saving a catalog

Finding catalogs

Viewing Catalogs

Marking media

Using the Light Table

Organizing Catalogs

Moving media

File renaming

Batch renaming

Searching through catalogs

Filtering catalogs

Viewing Slide Shows

Basic Image Editing Techniques

Printing Catalogs

Summary

Part VII: Working with Office Graphics and Web Features

Chapter 30: Adding Graphics

Working with Clip Art

Using the Clip Gallery

Downloading more clip art

Using the Object Palette

Adding Pictures

Choosing a picture

Using the Object Palette

Adding SmartArt Graphics

Adding WordArt

Adding AutoShapes

Adding Text Boxes

Using the Drawing Toolbar

Formatting Graphics

Using the Formatting Palette

Using the Format dialog box

Summary

Chapter 31: Creating Web Content

Turning Office Files into Web Pages

Previewing a Web Page

Saving Content as a Web Page

Adding Hyperlinks

Summary

Chapter 32: Using Microsoft Messenger

Setting Up Messenger

Signing On and Out with Messenger

Working with the Personal Contacts Window

Adding and deleting contacts

Change your display picture

Change your status and privacy settings

Sending Instant Messages

Sending a File

E-mailing from Messenger

Summary

Part VIII: Coordinating and Customizing Your Office

Chapter 33: Coordinating Projects

Using the Projects Gallery

Creating a new project

Opening recent projects

Using the Project Center

Customizing your settings

Using the Office Scrapbook Tool

Adding items to the Scrapbook

Inserting items from the Scrapbook

Organizing the Scrapbook

Deleting clippings

Summary

Chapter 34: Customizing Office

Setting Program Preferences

Setting Word preferences

Setting Excel preferences

Setting PowerPoint preferences

Setting Entourage preferences

Customizing Toolbars and Menus

Customizing toolbars

Customizing menus

Customizing Keyboard Shortcut Keys

Summary

Chapter 35: Working with AppleScript

What Is AppleScript?

Using Scripts in Office

Using Automator workflows

Summary

Glossary

Microsoft® Office 2008 for Mac® Bible

Sherry Kinkoph Gunter

with Jennifer Ackerman Kettell and

Greg Kettell

Microsoft® Office 2008 for Mac® Bible

Published byWiley Publishing, Inc.10475 Crosspoint Boulevard Indianapolis, IN 46256www.wiley.com

Copyright © 2009 by Wiley Publishing, Inc., Indianapolis, Indiana

Published simultaneously in Canada

ISBN: 978-0-470-38315-5

Manufactured in the United States of America

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About the Authors

Sherry Kinkoph Gunter has written and edited oodles of books over the past 16 years, covering a variety of computer topics, including Microsoft Office programs, digital photography, and Web applications. Her recent titles include Teach Yourself VISUALLY Microsoft Office 2007 and Teach Yourself VISUALLY Flash CS3. Sherry's ongoing quest is to help users of all levels master the ever-changing computer technologies. No matter how many times the software manufacturers throw out a new version or upgrade, Sherry vows to be there to make sense of it all and help computer users get the most out of their machines. Sherry currently resides in a swamp in the wilds of central Indiana with a lovable ogre and a menagerie of interesting creatures, including an iMac.

Jennifer and Greg Kettell have written and contributed to dozens of books about software applications, Web design, and graphics. Their most recent title is Microsoft Windows Home Server Bible. Jenn and Greg have lived all over the United States, but currently call upstate New York home. They share their abode with two children, a dog, three cats, and a bearded dragon, only some of which are housebroken.

Dedication

To Melissa and Doug Cannon, a dearer sister and brother-in-law I could not ask for. Thank you for your love and support. —Sherry Kinkoph Gunter

To our children, Mandy and Zach. We couldn't do this without your support. —Jennifer and Greg Kettell

Credits

Associate Acquisitions Editor

Aaron Black

Project Editor

Martin V. Minner

Technical Editor

Geoff Coryell

Copy Editor

Gwenette Gaddis

Editorial Manager

Robyn Siesky

Business Manager

Amy Knies

Senior Marketing Manager

Sandy Smith

Vice President and Executive Group Publisher

Richard Swadley

Vice President and Executive Publisher

Barry Pruett

Project Coordinators

Patrick Redmond, Erin Smith

Graphics and Production Specialists

Andrea Hornberger, Jennifer Mayberry, Melissa K. Smith, Ronald Terry

Quality Control Technician

John Greenough

Proofreading

Toni Settle

Indexing

Infodex Indexing Services, Inc.

You can always count on a few things in life—death and taxes. I daresay we can add another thing to the list—software upgrades. As computer technology advances, so does the need for faster, stronger, newer, and more improved software. As computer users, we're often divided on how we feel regarding software upgrades. On one hand, we're excited to see what new bells and whistles the software developers have added, anxious to see if they've improved the speed and performance, or eager to see if they've added the feature we've long been waiting for. Yet on the other hand, we're frustrated with upgrades, annoyed about having to reinstall a program, and miffed with having to learn our way around a new program, especially if they've made radical changes to how it looks and how it works. Are we being unreasonable with our dual feelings on upgrades? Not really. It's perfectly normal.

Computers have always carried with them the promise to make our lives easier, and on many levels they have. After we manage to make it past the hump of learning a new program or upgrade, they generally do turn out to be very helpful in the tasks we perform at home and at work. Isn't that what we really want anyway—to get our work done? Oh, sure, sometimes that “work” may look much more like “play,” but you get the point. Down deep, we know the energy we expend learning a new program is worth it in the end, as long as we see results. We're still entitled to be a little frustrated with the process of learning to use upgraded software, but that's where a book like this can help smooth out the process.

Often, we're thrown into the chore of learning how to use software without much guidance. Software products don't come with manuals anymore, and the built-in Help systems are notoriously skimpy on real help. That's why you need a book like this—a tome that covers all the ins and outs, explains how to perform all the tasks from A to Z, acts as a reference point when we're stuck on a tool or feature, and basically makes sense of it all. You'll find plenty of information about how to use all the Microsoft Office 2008 for Mac programs in this book, and perhaps the process of learning to use the upgraded software will be a little less frustrating and a little more productive.

What's in This Book?

The book is divided into eight parts. Here's what you can expect to find in each part:

• Part I: The first part of the book covers the fundamentals of installing the software and finding out what improvements have been made since the last release. If you're new to the Office suite, you find a chapter in this section to help you learn program basics, such as opening and exiting programs, working with program windows, and using suite-wide features like menus and toolbars. You can find a chapter on how to utilize the Help system if you ever need it.

• Part II: This section of the book covers how to use Microsoft Word 2008. Chapters in this part show you how to navigate the program window, how to start creating documents, and how to improve their appearance with formatting. You also learn how to add tables, utilize citation and proofing tools, and share documents with others utilizing the tracking and reviewing features. Learn how to use Word's new Publishing Layout view to create professional-looking publications.

• Part III: The third part of the book shows you how to use Excel 2008. You'll learn how to create formulas, apply functions, build worksheets and workbooks, add charts and graphs, and make your data look professional. Find out how to protect workbooks with passwords, work with Excel's database tools, and define print areas.

• Part IV: Learn all about Microsoft's presentation program, PowerPoint, in this section of the book. You gain important knowledge on how to create slide shows, add text and graphics, customize transition effects, add sound or narration, and turn it all into a powerful presentation. You also learn how to use the Presenter tools when giving a presentation.

• Part V: This section of the book covers how to use Entourage 2008, a personal information manager for keeping track of daily tasks like schedules, contacts, e-mail, and projects. You learn how to set up your e-mail account, send and receive e-mail, schedule appointments and events, build an address book, organize to-do lists and notes, and manage projects.

• Part VI: If your edition of Office 2008 includes the Expression Media software, this section of the book shows you how to use this valuable software to catalog and manage all the digital media files on your computer. Learn how to import digital media, create catalogs, apply filters, and export media.

• Part VII: This section of the book covers graphics, Web content, and Microsoft Messenger. Learn how to use clip art, photos, SmartArt, and other graphic elements throughout the Office programs. You also find out how to create Web content using the Office applications. Lastly, you learn how to use Microsoft Messenger to chat online.

• Part VIII: This final section of the book shows you how to coordinate and customize the various programs to suit the way you work. You learn how to use the Projects Gallery and Scrapbook features and how to customize the individual programs. You also learn a little about using AppleScripts to help speed up common tasks.

That's just the tip of the proverbial iceberg when it comes to coverage. By the end of the book, you should be extremely acquainted with the Office 2008 suite of programs and know how to use them to get your work—or play—done.

Who Should Read This Book?

This book is for anyone who uses the Microsoft Office 2008 for Mac programs and wants to learn them proficiently or just have a handy reference when needed. Whether you're new to Office or a long-time user, this book can help you navigate the ins and outs of the upgraded software. It covers everything from basic startup tasks to more complex features like creating mass mailings or making use of the Excel database and analytical tools. You also find information to help you customize the Office suite to suit the way you work.

How to Use This Book

You do not necessarily need to read this book from one end to the other; rather you can jump into finding out the information you want to know directly if you want. However, if you're new to Office, starting at the beginning and working your way through will help you learn and build on important tools and features for each program. The book is written progressively, which means each section builds on the basics of using a program and then progresses into more complex features.

The book also will come in handy as a reference guide to keep around for refreshing your memory about certain procedures or tasks, or as a tool for looking up new features you tackle.

Special thanks go out to Executive Publisher Barry Pruett and Laura Sinise for allowing me the opportunity to tackle this exciting project; to project editor Martin V. Minner for his dedication and patience in shepherding this project from start to finish; to copy editor Gwenette Gaddis for ensuring that all the i's were dotted and t's were crossed; to technical editor Geoff Coryell for skillfully checking each step and offering valuable input along the way; and finally to the production team at Wiley for their talents in creating such a monumental book. Lastly, extra special thanks to my own Shrek, Matty Gunter, for keeping the swamp shack running while I concentrated on this project.

—Sherry Kinkoph Gunter

We wish to thank Laura Sinise, Martin V. Minner, and the rest of the editorial team at Wiley for their guidance and support. Thank you to Sherry Kinkoph Gunter for the opportunity to work together. Special thanks to our family and friends for everything.

—Jennifer and Greg Kettell

Part I: Getting to Know Office 2008

In This Part

Chapter 1: Introducing the New Office Chapter 2: Installing Office 2008 Chapter 3: Office 2008 Program Basics Chapter 4: Finding Help with Office 2008

Chapter 1: Introducing the New Office

In This Chapter

Microsoft Office suite explained Office history in a nutshell New and improved features to learn

How exciting is this? You've just purchased the latest version of Microsoft Office 2008 for Mac, and you can't wait to jump in and see what you can do! Now what? Turns out, this software package is huge and maybe a little daunting because it features myriad improvements to the overall appearance and functionality of the individual programs. How do you begin learning your away around? That's where this book can help. Whether you're simply upgrading from a previous version of Office for Mac, or you're a brand-new user starting with Office for the first time, this book can assist you as you encounter brand-new program features or old tried-and-true techniques. It can even show you some new tricks to make your work easier than ever before.

This chapter gives you an overview of the Office 2008 programs, what to expect as you open each one, and what to look out for regarding new features and tools. You'll learn all the ways you can use the programs to accomplish your work at home or at the office. So what are you waiting for? Jump in!

What Is Office 2008?

At its very core, Microsoft Office 2008 for Mac is a suite of programs you can use for a variety of situations and projects, at home and at work. Whether you need a word processor to type a letter, a spreadsheet program to juggle number data, a presentation program to create slide show presentations, or a personal information manager to track your schedule and send e-mail, you can find it all in Office 2008 for Mac.

Here are just a few things you can do with Office 2008 for Mac:

• Create reports for work or school

• Track and balance a home budget

• Log sales figures for an entire department of employees and create productivity charts

• Build slide show presentations for work or school

• E-mail friends, family, and colleagues

• Keep an inventory of home items

• Organize and track a large inventory of products for a company

• Create a flyer or handout

• Present a marketing plan

• Schedule important appointments and calendar dates

• Organize a to-do list for a work project or a home shopping list for the grocery store

• Analyze numerical data and build powerful formulas for manipulating numbers

• Create a Web page

Perhaps this small list is enough to whet your appetite. This tiny list is just the tip of the Office iceberg; I can't begin to list the many things you can do with the programs, and chances are good that you'll find some new things to do with the programs after you've familiarized yourself with each one and set out to use them to get your work done. After all, isn't that why we use computers anyway—to get our work done and to make life easier? Sadly, when it comes to software, the word “easy” isn't necessarily the best adjective for describing anything related to computers. It's certainly not always easy to navigate complex programs and figure out how or where to find the command you need to accomplish a task. Rest assured, after you learn a thing or two about the Office programs, you will indeed find it easier to venture out and create your own list of things to do with your computer. First things first, though.

What is Office 2008 exactly? The four main programs of the suite include Word 2008, Excel 2008, PowerPoint 2008, and Entourage 2008. If you purchased Office 2008 for Mac at the store or online, one of the first things you probably had to figure out was which “flavor” to buy. Office 2008 for Mac comes in three versions for purchase: Office 2008 for Mac (the Standard Edition), Office 2008 for Mac Home and Student Edition, and Office 2008 for Mac Special Media Edition. All three versions include Word, Excel, PowerPoint, and Entourage. All three also include Messenger for Mac, a free instant-messaging application.

At the lower price end of the spectrum, the Mac Home and Student edition sticks with just the basics: the four main programs, plus Messenger for Mac. The middle price point edition, simply named Office 2008 for Mac, adds Microsoft Exchange Server support and Automator Actions for workflows. At the top end of the price spectrum, the Mac Special Media Edition adds Microsoft Exchange Server support, Automator Actions, and Microsoft Expression Media, a digital asset management program you can use to catalog and organize all the digital media on your computer, such as photo files and video clips. This book covers Office 2008 for Mac Special Media Edition, just to cover the full gamut.

Let's look at each of the main programs individually so you can see what you're up against.

Word 2008

Microsoft Word 2008 is a word-processing program. Figure 1.1 shows you what the Word program window looks like. As its name implies, you use the program to work with words—typing and editing documents. Use Word to create letters, reports, manuscripts, thesis papers, memos, brochures, newsletters, and so on. Word can handle all your text-related projects. However, Word doesn't end with words: You can use it to create media-rich documents with graphics, themes, tables, and more. The new page-layout feature lets you build complex graphical documents. Learn more about using Word in Part II, “Working with Word.”

Excel 2008

Microsoft Excel 2008 is a spreadsheet program, which is a fancy way of saying its purpose is handling and crunching numbers. You can use the program to organize number data, create formulas for manipulating the number data, turn number data into exciting charts and graphs, and so on. Excel is perfect for building and tracking inventories, whipping up financial reports, presenting sales reports, figuring out budgets and loans—basically anything related to number juggling. Figure 1.2 shows the Excel program window. Learn more about using Excel in Part III, “Using Excel.”

FIGURE 1.1

Microsoft Word 2008

FIGURE 1.2

Microsoft Excel 2008

PowerPoint 2008

Microsoft PowerPoint 2008 is a presentation program. You can use it to present information to an audience, whether it's a live audience, an online audience, or a single viewer. You can use PowerPoint to present a marketing campaign, a school book report, a training course, a class lecture—pretty much anything you need to present to an audience on a screen. The screen can be a computer screen, a projection screen, or even a screen in a kiosk. Much like the electronic version of a slide show, you can use PowerPoint to present your audience with text, graphics, and digital media elements (such as video and audio clips) to explain concepts, strategies, content, and more. As a visual medium, PowerPoint is a very powerful way to get a message across and grab the attention of the targeted viewer. Figure 1.3 shows an example of the PowerPoint program window. Learn more about using PowerPoint in Part IV, “Presenting with PowerPoint.”

FIGURE 1.3

Microsoft PowerPoint 2008

Entourage 2008

Microsoft Entourage 2008 is a personal information manager program, combining both an e-mail client and a project manager application. In layman's terms, it's like an electronic personal organizer that helps you keep track of e-mail, appointments, to-do lists, notes, projects, and your address book, all in one convenient location. You can quickly jump from sending e-mail to a colleague to setting an appointment on your daily calendar to jotting down a note about an upcoming task, all in the same program window. Like an electronic personal assistant, Entourage can help you keep your busy life ordered and on track. Figure 1.4 shows an example of the Entourage program window. Learn more about using Entourage in Part V, “Working with Entourage.”

FIGURE 1.4

Microsoft Entourage 2008

Learning a Little Office History

How about a little back story on Microsoft Office? Sometimes it's interesting to see where computer programs have come from in order to appreciate where they are today in terms of technology and advancements. As it turns out, Microsoft Office has a very rich history. Because Microsoft is so synonymous with Windows, you might think the original Office programs were created for Windows PCs, yes? No. The very first Office suite was created for the Apple Macintosh back in 1989. It was later introduced to Windows users in 1990. The Office suite started out as an interrelated set of desktop applications, called a productivity suite. The very first versions bundled Word, Excel, and PowerPoint together, or Windows users could buy a professional version that included Access and Schedule Plus (neither of which were available for Mac users).

Prior to the bundling of the programs, users previously had to purchase the applications separately. Each program has its own rich history, but at the first “suite” bundle, Word was already up to version 4.0, Excel was version 2.20, and PowerPoint was 2.01. Since that time, each program and bundling suite has made massive progress in features, tools, appearance, and integration. As time progressed, the Office suite evolved to include the Internet Explorer browser, Outlook Express (an e-mail application), and finally Entourage (the Mac version of the popular Windows Outlook program). In addition to the evolving core programs, the software evolved along with the ever-changing computer technologies, changing in appearance and behind-the-scenes functionality.

Incredibly enough, Microsoft Office for Mac has undergone a total of ten manifestations over the course of its history. The last big release of the Office suite for Mac was back in 2004, following the Windows version for Office XP. Microsoft Office 2008 for Mac is the latest big release, nearly coinciding with Office 2007 for Windows, another monumental release date in Office history. The Windows version features a completely new interface and a new Office Open XML-based file format, which results in the new .docx, .xlsx, and .pptx file extensions for saved document, workbook, and presentation files.

Just in case you ever find yourself on TV's Jeopardy game show, here are some little known facts about the individual programs that make up Office 2008 for Mac:

• Word began life in the early 80s as a simple word processor called Multi-Tool Word for Xenix systems and then crossed over to the DOS and Macintosh platforms using the name Word. At first, Word lagged behind its nearest competitor, WordPerfect, but when it switched to a WYSIWYG (What You See Is What You Get) interface, it soon began leading the pack in the software arena.

• Excel was first initiated as a Microsoft-authored program called Multiplan back in 1982 and was later called Excel. In the beginning, it fought for popularity against Lotus 1-2-3, but when Lotus was slow to release a Windows version of its program, Excel gained the lead in popularity and hasn't stopped yet.

• PowerPoint started out as Presenter in 1987, a black-and-white presentation program for creating overhead transparencies, and then became a full-color program. Presenter was later purchased by Microsoft and dubbed PowerPoint.

• Entourage, the newest member of the Office suite for Mac, came along in 2000 and was added to the suite of Office programs in 2001.

As you can guess, marketing, timing, and ever fickle computer users play an important part of the software popularity race. Who knows what the future will bring in the next versions of these programs and bundles? In the meantime, as the latest and greatest version of this widely used set of programs, Office 2008 for Mac has garnered lots of interest and excitement, and it continues to dominate the marketplace today. Are you ready to find out what all the fuss is about? The next section explains what's new and improved in Office 2008 for Mac.

Discovering What's New and Improved in Office

As all good consumers, we're forever wowed by the latest gadgets and technology, and when it comes to our software, we expect new bells and whistles with each new release. The new Office 2008 for Mac is no exception to this commercial rule of thumb, and as you'll soon see, it combines the best of your favorite Office features with the new Mac OS X-style for a very pleasant overhaul of what was already a best-selling suite of programs. So what's new? You're about to find out.

Overall, you'll see a fresh, new appearance in the user interface for all the programs and much less untidiness than in previous versions. The floating toolbars of previous versions that tended to obscure and clutter your view have been replaced with a single toolbox of task-related palettes that you summon with a click. (In case you're worried, all your old familiar toolbars are still available, if you want them.) Basically, the developers have merged the old Toolbox with the Formatting Palette to create a very useful new Toolbox panel that holds more than just formatting tools.

Speaking of the new Toolbox, you'll find improvements to the features within. For example, the Formatting Palette, shown in Figure 1.5, now features a Document Theme pane with easy access to professional-looking color schemes and styles. The Object Palette now offers easier browsing for shapes, clip art, photos from the iPhoto Library, and larger, easier-to-read symbols. The Reference Tools Palette has added an integrated Encarta Encyclopedia lookup and bilingual dictionaries. The new Citations Palette available in the Word Toolbox helps you make quick work of managing citations and bibliographies in your documents. There are more changes than listed, but many are simply subtle tweaks in appearance and how much real estate is consumed by the box.

FIGURE 1.5

Check out Word's new Toolbox.

Another new feature available throughout Office (with the exception of Entourage) is the new Elements Gallery, shown in Figure 1.6. It places a unique variety of drop-in elements you can quickly put to use in your files, ranging from charts and tables to WordArt objects, all within easy access below the default toolbar. These preset elements can really help speed up the time you spend creating documents, spreadsheets, and presentations. Some of the elements are program-specific. For example, Word's Elements Gallery offers drop-in elements commonly found in word-processing documents, while Excel's Gallery features elements for budgets, checkbooks, and invoices. Be sure to spend some time checking out the many elements available. Between these and the new templates found in the Office Project Gallery, you may never have to build another document, workbook, or presentation from scratch again.

What's Gone from Office 2008?

Sadly, VBA (Visual Basics for Applications), the scripting system used by many businesses to automate workflow, is no longer available. However, Automator, which was introduced with Mac OS X 10.4 “Tiger,” lets you easily build workflows by placing commonly used AppleScript tasks in a graphical user interface, which you can learn more about at www.microsoftcom/mac.

FIGURE 1.6

The new Elements Gallery is found in Excel.

The Office SmartArt graphics feature, shown in Figure 1.7, lets you create spiffy info-based diagrams, charts, and other graphic elements to help you show the relationship between items. You can quickly insert a graphic to show a cycle, process flow, or hierarchy. Pick a diagram style, and fill in the placeholder text with your own text to create a tailored info graphic.

Microsoft has made radical improvements to the Office Help system. You can now connect to the online Help files for the latest information, or toggle between online and offline help with a click of a button. You'll find the Help system easy to navigate and exceedingly fast. Learn more about using the Office Help system in Chapter 4.

You can also now save your work in PDF format, making it even easier to share your files across platforms and across the Internet. While we're on the subject of saving files, another big improvement in Office 2008 is that it supports the new Office Open XML format, a free and open international standard document format for word processing, spreadsheet, and presentation documents. Essentially, this means the specs behind document creation make it easier for all programs to extract information about the document, or to put it more plainly—it is file compatible with Microsoft Office 2007 for Windows. This is very good news, indeed. The XML format is based on the eXtensible Markup Language, which Web pages use. For the end user, this means you'll see new file extensions for the files you save in Word, Excel, and PowerPoint, and you'll be able to swap files with Windows Office users without effort.

You'll find plenty of more new features to get excited about, so let's keep going and look at the major ones for each program.

FIGURE 1.7

The SmartArt graphics feature is found in PowerPoint.

Word

One of the biggest changes to Microsoft Word is the new Publishing Layout tool. Comparable to Microsoft Publisher for Windows, this new view mode in Word actually switches you over to a built-in desktop publishing application. Here you can choose from a library of publication templates and create professional-looking newsletters, brochures, flyers, invitations, programs, business cards, postcards, catalogs, awards, and menus. With a few quick clicks, you're on your way to filling in the template's placeholder text with your own and producing a polished document on par with anything produced by a professional agency or printing company. You can learn more about this new feature in Chapter 6.

As mentioned previously, another new feature is the drop-in document elements you can add to your Word documents. You can quickly insert a cover page, a table of contents page, a snazzy header or footer, or a bibliography. In previous versions of Word, you had to labor over inserting these elements and getting them to appear just right in your document. Now, they're preset and ready to go through the Elements Gallery. Learn more about using document elements in Chapter 6.

Among the Office Project Gallery's tabs, you can find dozens of professionally designed templates to create all kinds of business and home-use documents. As with any template, you can customize it to suit your needs.

Excel

You can now insert preformatted ledger sheets, found in the new Elements Gallery, to handle common Excel tasks. For example, you can find sheets for inventory lists, checkbook registers, budgets, stock tracking reports, and more. In the past, users painstakingly built such documents on their own; now they're available with a quick click. No doubt, you'll find them a big time-saver.

Excel also sports a new Formula Builder tool to help you whip up formulas without needing to memorize functions and proper syntax. It's now easier than ever before to find the function you want to apply using a combination help system/wizard.

Related to the new Formula Builder, Excel also now offers a function-based AutoComplete tip box when typing formulas. As you start typing, Excel displays a list of possible matching functions. The Formula AutoComplete feature is a much-needed element to the Excel feature list.

PowerPoint

Like the other two programs, PowerPoint's new Elements Gallery offers lots of slide themes and custom slide layouts that you can apply, giving you greater versatility and design choice than ever before. PowerPoint also embraces improvements to the Toolbox and the slide show Presenter tools. You can utilize the new Custom Animation tool in the Toolbox to quickly animate slide elements. You can use the Presenter tools for dual-screen setups now, plus the navigation arrows are side by side to save you mouse movements onscreen. If your computer has an Apple Remote, you can use it to navigate a slide show without having to click the mouse.

You also can now send slides to iPhoto using the Save as Pictures command. From iPhoto, you can easily move the pictures to a video iPod for presenting on a video projector or television.

Entourage

Microsoft has tweaked Entourage to include a much-improved search feature, better junk e-mail filters, an improved Calendar interface, enhanced To Do list, and customizable toolbars. A real bright spot in Entourage is the new My Day feature. It gives you an at-a-glance reference to your appointments and tasks for the day, even if the Entourage program is closed.

Summary

In this chapter, you learned about the individual components that make up the Microsoft Office 2008 for Mac suite. You also learned a little history about the Office suite and the major changes that occurred prior to the current version covered by this book. Finally, you took a quick look at the various new and improved features and tools available across the Office suite as well as in individual programs. The whole Office world now awaits you, so you'd better get started.

Chapter 2: Installing Office 2008

In This Chapter

Looking at system requirements Installing the Office suite Uninstalling Office Updating your software Troubleshooting problems

Installing any software may seem like a straightforward task. Just pop in a software CD-ROM, and tell it to go. Sometimes the installation process contains nuances or things you need to know before you ever get started. This chapter describes what system requirements are needed, walks you through the installation process, and shows you how to uninstall a program. You also find a few troubleshooting tips and learn how to check for program updates.

System Requirements

If you haven't yet installed your copy of Microsoft Office 2008 for Mac, this section explains what system requirements are needed. What is a system requirement, you might ask? It's the minimum necessary elements like a computer processor, type of operating system, amount of memory, and hard disk space your computer needs in order to run the software sufficiently. Some items go without saying, like needing a mouse, a modem or other Internet connection, and a CD-ROM or DVD-ROM in which to insert and install the software. Here's a list of minimum requirements:

• A Mac with an Intel, PowerPC G5, or PowerPC G4 (500 MHz or faster) processor

• Mac OS X version 10.4.9 or later

• 512MB of RAM or more

• 1.5GB of available hard disk space

• HFS+ hard disk format (also known as Mac OS Extended or HFS Plus)

• 1024 x 768 or higher screen resolution monitor

How do you know if you meet these requirements? You need to do a little homework about your computer. Choose Ú⇒About this Mac to open the About This Mac window, shown in Figure 2.1. Here you find information listed about your computer's processor and memory. You can click the More Info button for a complete rundown of your computer's inner components, including hardware, networking elements, software, and so on using the Apple System Profiler window.

FIGURE 2.1

To find out more about your Mac, display the About This Mac window.

To find out how much space is available on your hard drive, double-click the hard drive icon on the desktop, and then look at the top of the window that appears.

Not enough room on your hard drive for all of Office? You can choose to do a custom installation and install only the programs and proofing tools you know you'll use the most. See the next section, “Using the Installer,” to learn more.

Using the Installer

When you install Office 2008 for Mac, the Microsoft Office Installer utility walks you through the necessary steps. The Installer is really just a series of windows, each with a specific part of the installation that requires some interaction on your part. Mainly, you're just clicking the Continue button repeatedly. But some of the windows warrant a bit more input than that, such as choosing a drive in which to store the software, or choosing whether you want a standard or custom installation.

A standard installation installs all four of the Office suite programs, Microsoft Messenger, and all the proofing tools (such as foreign language dictionaries); basically, a standard installation installs everything. A standard installation takes up about 1.1GB of space on your Mac. If you don't plan on using all the programs, you can pick and choose which to install with a custom installation. For example, if you need to save space, you might consider opting out of installing all of the foreign language dictionaries especially if you're not going to use them. Doing so can save you up to a megabyte of hard drive space. If you opt out of a program or feature, you can always pop the CD-ROM or DVD-ROM back in and add an item later.

It typically takes about 3–5 minutes to install the Office 2008 for Mac suite, but your own installation time may vary based on the speed of your computer. Before you begin, you need the user name and password for an administrator's account for permission to install software. Also, you should disable any virus protection applications and close any open program windows.

Running the Installer

Follow these steps to install Microsoft Office 2008 for Mac:

1. Insert the software CD-ROM or DVD-ROM.

2. Double-click the Microsoft Office 2008 icon on the Mac desktop.

The Microsoft Office 2008 window opens, as shown in Figure 2.2.

FIGURE 2.2

To start installing, you must first activate the icon on the desktop.

3. Double-click the Office Installer icon.

4. A prompt box appears warning you to make sure your software source is trustworthy; click Continue. That is, unless you've purchased your software from a seedy underground Internet alley, in which case, you might want to reconsider exactly what you're installing to begin with.

5. The Welcome screen appears, as shown in Figure 2.3; click Continue.

6. The Software License Agreement screen appears with the standard lengthy legalese agreement as shown in Figure 2.4; click Continue.

Does anyone ever read a software license agreement? If you prefer to keep installing and read later, you can always click the Print button and print a copy of the agreement.

FIGURE 2.3

The real fun starts here when you double-click the Installer utility.

FIGURE 2.4

Read all about the legal ins and outs of the software in the license agreement window.

7. The next screen lets you actually agree or disagree to the agreement, as shown in Figure 2.5, so click Agree if you want to continue installing the software.

FIGURE 2.5

Specify whether you agree or disagree with the software agreement.

8. Use the next screen that appears to enter your Product ID and then click Continue.

The product identification number is typically on the CD-ROM or DVD-ROM sleeve that the software came in. This number is pretty important, so it's a good idea to write it down somewhere for safekeeping.

9. If you are prompted to quit any programs you have running, as shown in Figure 2.6, stop and close any open programs, and then click Continue Installation.

FIGURE 2.6

Installer asks you to exit any open programs before continuing with the installation.

10. The Destination Select window, shown in Figure 2.7, asks you to select where you want to install the software; click the volume or drive you want to use, and click Continue.

FIGURE 2.7

The Destination window asks you to choose a destination volume or drive.

11. When the Installation Type window finally appears, as shown in Figure 2.8, click Install to perform a standard installation.

• To change installation locations, you can click the Change Install Location button and choose another drive.

FIGURE 2.8

The Installation Type window prepares you for the nitty-gritty installation procedure.

• Click the Customize button if you want to customize which programs you want to install. This opens another window, shown in Figure 2.9, where you can check or uncheck which program(s) to install or not install.

FIGURE 2.9

The Custom Install window lets you control which programs and features are installed on your computer.

12. The Installer asks you to type in your administrator password; type it, and click OK.

Suddenly, it looks as if the installation is about to begin in earnest, and the Installer begins copying the Office 2008 files to your computer, as shown in Figure 2.10.

13. Next, the Installer attempts to search for and remove prior copies of any Office programs, as shown in Figure 2.11. The Remove Office utility searches your computer for previous versions of Office and lets you know what it finds; click Continue at the prompts.

FIGURE 2.10

You can watch the installation progress in this window; lots of things installing and counting down. It's very exciting.

FIGURE 2.11

The Installer removes any previous versions of the software.

14. A final window, shown in Figure 2.12, lets you know the installation is complete; click Close.

FIGURE 2.12

Finally, your installation is seemingly at a close . . . almost.

That probably didn't take very long, but it might have seemed like it did with all the starts and stops with input required along the way. Lest you think you're finished, you're not. The Setup Assistant kicks in to ascertain your input a bit longer, as explained in the next section.

Using the Microsoft Office Setup Assistant

Immediately after you finish installing the Office suite, the Microsoft Office Setup Assistant appears to help you finalize the setup. The first bit of business is to choose whether to participate in the Customer Experience Improvement Program. This is just Microsoft's way of saying it wants to collect information about your program and computer use. You can opt in or out of this “program.”

The second bit of business is to read more about the programs, register your software, and check for updates—all of which requires an online connection to complete. You can always revisit the registration option at a later time, but you definitely want to check for updates. This process, once started, may take awhile to complete, but it's worth it to have all the software files up to date and in place.

How to Register Later

If you chose not to pursue online registration using the Office Setup Assistant, you can always register your software later. You need an Internet connection to finish registering your product. To register, click the program's first menu (Word, Excel, PowerPoint, or Entourage) and click the Online Registration. For example, if you're using Word, choose Word⇒➪⇒Online Registration. This opens your default browser window, and you can register your software online.

Follow these steps to finish the installation:

1. The first screen in the Microsoft Office Setup Assistant window, shown in Figure 2.13, is a Feedback participation invitation; click No or Yes to participate.

FIGURE 2.13

The Microsoft Office Setup Assistant lures you in for a little more input before finishing the installation process.

2. Click Continue.

3. The Get Started window, shown in Figure 2.14, offers three options: Learn More, Register, and Check for Updates.

• Click the Learn More icon to open your Web browser to the Microsoft Web site and learn more about the product.

• Click the Register icon to go online and fill out the software registration forms.

• Click the Check for Updates icon to go online and download the latest software updates.

What about Microsoft Expression Media?

If you bought the Office 2008 for Mac Special Media Edition, you still have one more program to install. Expression Media, Microsoft's digital asset management program for cataloging and organizing digital media, comes on a separate CD-ROM. You need to follow a separate set of installation steps, which as it turns out, work almost the same as the Office suite installation steps. You need to type in the product key and follow all the Installer screens to complete the installation. After it's installed, it needs updating as well. After you finish checking for updates, you're ready to use the program.

FIGURE 2.14

You can visit the Office Web site or register your software now or later, but you really should choose to do an update.

4. After jumping through all the hoops you want, click Finish or Close based on what final Setup Assistant screen presents itself and eject the CD-ROM or DVD-ROM.

Now that you've installed the software completely, you're ready to start using the individual programs.

Uninstalling Office

You can uninstall all or, if you performed a custom install, parts of the Office suite. To uninstall, follow these steps:

1. Open the Applications folder.

2. Double-click the Microsoft Office 2008 folder icon.

3. Double-click the Additional Tools folder icon, shown in Figure 2.15.

FIGURE 2.15

Open the Additional Tools folder within the Microsoft Office 2008 folder to find the uninstaller utility.

4. Double-click the Remove Office folder icon, as shown in Figure 2.16.

FIGURE 2.16

Activate the Remove Office icon to start removing the software.

5. Double-click the Remove Office icon.

The Remove Office utility (the uninstaller) opens and searches your computer to see what programs you've installed, as shown in Figure 2.17.

FIGURE 2.17

The Remove Office utility removes Office programs from your computer.

If you chose a custom install, you can choose which programs to remove.

6. When the removal is complete, the Removal Utility lets you know it has moved all the necessary files to the Trash; click Finish.

Your work is almost done. To completely remove the files, you must empty the Trash; choose Finder⇒Empty Trash.

Checking for Updates

From time to time, you should check the Microsoft Office Web site for updates of the Office suite. Periodically, Microsoft releases updates you need to keep your software safe to use and up to date, and it releases critical bug fixes to make the programs work better. You can use the Microsoft AutoUpdate feature to check for updates manually or automatically on a schedule. You can schedule updates daily, weekly, or monthly. You also need an Internet connection to perform an update. Be forewarned: Some of the updates are very large, so be prepared for some lengthy download times.

You can check for updates from any Office program following these steps:

1.