Office 365 in Business E-Book

David Kroenke

• Herausgeber: John Wiley & Sons
• Kategorie: Wissenschaft und neue Technologien
• Sprache: Englisch

Seitenzahl: 279

Veröffentlichungsjahr: 2011

Beschreibung

Discover the Office option every business can affordNow your business can benefit from sophisticated communicationand collaboration services fully integrated with Microsoft Officeproducts. Once limited to companies large enough to afford datacenters and the expensive IT staff to support them, these servicescan now be yours, and this book shows you how. Each chapter beginswith a common business problem you've most likely faced, followedby the Office 365 solution. You'll learn to share documents, secureyour communications, manage and share calendars and tasks, conductvideo meetings, and give your business the edge it deserves.* Teaches you how your business, large or small, can benefit fromOffice 365* Explains how to take advantage of Exchange Online, Lync Online,and SharePoint Online* Shows you what makes Office 365 so affordable and why itdoesn't require an IT staff* Highlights what constitutes successful collaboration and how tofacilitate it* Explores specific Office 365 solutions for familiar businessissues* Addresses how to conduct video conferences, schedule meetings,set up discussions, and make remote PowerPoint presentations withOffice 365With this book, you'll discover how Office 365 can benefit yourbusiness every day of the year!

Leseprobe

Table of Contents

Cover

Part I: Introduction to Office 365 in Business

Chapter 1: Why Consider Office 365?

What Makes Teams Successful?

What Kind of a Team Do You Have?

What’s the Difference between Cooperation and Collaboration?

How Can Office 365 Help?

Back to the Meeting…

What’s Next?

Chapter 2: What is Office 365?

What’s In Microsoft Office 365?

What Are the Disadvantages of Microsoft Office 365?

What Can You Do with Microsoft Office 365?

What Does Microsoft Office 365 Cost?

What You’ve Learned

What’s Next?

Part II: Sharing Documents

Chapter 3: Sharing Documents via Lync

Getting Started with Lync Client

Establishing a Voice Call

Collaborating in Real Time

What You Have Learned

What’s Next?

Chapter 4: Sharing Documents via SharePoint

Getting Started with Shared Documents

Working with the Shared Documents Library

What You’ve Learned

What’s Next?

Chapter 5: Sharing (Only) What You Want

How Are SharePoint Sites Structured?

How Can You Create a Subsite?

Customizing the Appearance of a Site or Subsite

Customizing Subsite Permissions

What You’ve Learned

What’s Next?

Part III: Coordinating Work

Chapter 6: Coordinating Work with Tasks Lists

Entering Tasks into the Task List

Working with List Views

What You’ve Learned

What’s Next?

Chapter 7: Managing Calendars and Tasks in Outlook

Using Lync Presence Information in Outlook to Initiate a Video Call

Sharing the Desktop and Granting Control to a Teammate

Controlling Another Computer’s Desktop

Connecting to a SharePoint Calendar in Outlook

Connecting to SharePoint Task Lists and Document Libraries

What You’ve Learned

What’s Next?

Chapter 8: Keeping Track of Things with SharePoint

Creating Lists

Customizing Lists with Columns

Are Lists Too Much of a Good Thing?

Creating a Simple Equipment-Tracking Solution

What You’ve Learned

What’s Next?

Chapter 9: Controlling Workflow

How SharePoint Enforces Business Processes via Workflows

The Approval Workflow

The Three-State Workflow

Other SharePoint Workflow Possibilities

What You’ve Learned

What’s Next?

Part IV: Sharing Knowledge

Chapter 10: Remote Whiteboard Sessions with Lync

Using Outlook to Schedule an Online Meeting

Facilitating a Brainstorming Session Using a Shared Whiteboard

Facilitate a Brainstorming Session Using a Shared Whiteboard

What You’ve Learned

What’s Next?

Chapter 11: Sharing Team Knowledge

Using Team Surveys

Creating and Using a Discussion Board

Storing Team Knowledge with a Wiki

Cleaning Up the Quick Launch

Publishing Expertise and Opinions with Blogs

What You’ve Learned

What’s Next?

Chapter 12: Remote Presentations Using Lync

Using Outlook to Schedule an Online Meeting

Preparing for an Online PowerPoint Presentation

Delivering the Online PowerPoint Presentation

What You’ve Learned

What’s Next?

Glossary

Copyright

Introduction

Who Should Read This Book?

Our Website

Conventions Used in this Book

Part I: Introduction to Office 365 in Business

Chapter 1: Why Consider Office 365?

Chapter 2: What is Office 365?

Of Course, This Would Never Happen in Your Business…

A group of employees, meeting somewhere, just yesterday:

“No, Ringo! Not again! We decide something one meeting and then go over it again the next. You’re driving me nuts!”

“Katherine, I just think it’s important we get this right.”

“If that’s the case, why don’t you come to the meetings?”

“I just missed a couple.”

“Including last week’s, when we met for two hours and decided to improve the way we’re using Twitter.”

“But Katherine, Twitter’s so old school. Really. We need to foster a community on foursquare. It’s so cool, and if …” Katherine cuts him off.

“Ringo! We discussed foursquare last week and decided that until we can handle Twitter better, there’s no need to go off on another tangent. We talked about this!”

“Not to me.”

“But you weren’t here! Come on, we’ll never make progress like this.”

“Ringo, Katherine is right,” Adam jumps in to the conversation to reduce the tension, “We did talk about this. Did you get the email?”

“What email?”

“The meeting summary email that Laura sends out each week.”

“I got the email but I couldn’t download the attachment. Something weird about a virus checker couldn’t access a gizmo or something like that… ”

In response, the entire team falls silent.

“Look, you guys,” Ringo, says, defensively, “I’ll be honest. This meeting happens at 9:30 for you but that’s 7:30 for me and it’s way too early! I understand we discuss important things but I’ve got kids to get ready for school and a busy-lawyer wife. Sometimes, I just can’t do it.”

“Yeah, we get that, but we need your input. What are we gonna do?”

It Doesn’t Have to Be that Way…

Chapter 1

Why Consider Office 365?

The world doesn’t need another version of Microsoft Office. At last count, Word has over 20 toolbars; most of us use 2 or 3. The same goes for Excel and PowerPoint and the rest of the Office programs. Few of us need new versions of Office.

If Office 365 were only that… if it were just another set of ‘improved’ Office programs, then you could get on with your day, giving Office 365 peripheral attention, at most.

But, it isn’t.

Office 365 does contain Office, but it also contains powerful communications and sharing facilities, all hosted by Microsoft in the cloud. We believe this suite of capability can help teams achieve greater success, and dramatically so.