Outlook 2007 For Dummies E-Book

Bill Dyszel

• Herausgeber: John Wiley & Sons
• Kategorie: Wissenschaft und neue Technologien
• Sprache: Englisch
• Veröffentlichungsjahr: 2011

Seitenzahl: 399

Beschreibung

* Most users take advantage of only two percent of Outlook'spower; this book shows them how to harness frequently overlookedtricks and techniques that can significantly boostproductivity * Shows how to manage time and information in the new interface,covering instant searches, the To-Do bar, color categories, andtask integration with OneNote, Project, Access, and WindowsSharePoint Services * Explains how to connect across boundaries with access to WSSdata, two-way sync and offline access, calendar sharing, smartscheduling, RSS support, electronic business cards, and theimproved out-of-office assistant * Demonstrates how to stay safe and in control with the improvedspam filter, anti-phishing capabilities, e-mail postmark features,e-mail folder organization, and information rights management

Leseprobe

Outlook 2007 For Dummies

by Bill Dyszel

Outlook 2007 For Dummies®

Published byWiley Publishing, Inc.111 River St.Hoboken, NJ 07030-5774www.wiley.com

Published by Wiley Publishing, Inc., Indianapolis, Indiana

Published simultaneously in Canada

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Trademarks: Wiley, the Wiley Publishing logo, For Dummies, the Dummies Man logo, A Reference for the Rest of Us!, The Dummies Way, Dummies Daily, The Fun and Easy Way, Dummies.com, and related trade dress are trademarks or registered trademarks of John Wiley & Sons, Inc. and/or its affiliates in the United States and other countries, and may not be used without written permission. Microsoft and Outlook are registered trademarks of Microsoft Corporation in the United States and/or other countries. All other trademarks are the property of their respective owners. Wiley Publishing, Inc., is not associated with any product or vendor mentioned in this book.

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Library of Congress Control Number: 2006934819

ISBN-13: 978-0-470-03830-7

ISBN-10: 0-470-03830-6

Manufactured in the United States of America

10 9 8 7 6 5 4 3

1B/QY/RR/QW/IN

About the Author

Bill Dyszel is a popular speaker and trainer, author of 18 books, and contributor to many leading national magazines, including PC Magazine. His speeches and seminars aim to help people simplify their lives by using technology wisely. Bill is also an award-winning filmmaker and an accomplished entertainer. He sang with the New York City Opera for 14 years and still appears regularly on the New York stage. His one-man movie musicals have been seen from coast to coast as part of the 48 Hour Film Project.

Author’s Acknowledgments

I’d like to thank all the wonderful people who helped me make this book entertaining and useful to the reader, especially Tonya Cupp, Lee Musick, Greg Croy, and the whole staff of Wiley Publishing, Inc. that makes this series possible. Thanks also to my agent, Laura Lewin of Studio B Productions.

Publisher’s Acknowledgments

We’re proud of this book; please send us your comments through our online registration form located at www.dummies.com/register/.

Some of the people who helped bring this book to market include the following:

Acquisitions, Editorial, and Media Development

Project Editor: Tonya Maddox Cupp

(Previous Edition: Linda Morris)

Acquisitions Editor: Greg Croy

Technical Editor: Lee Musick

Editorial Manager: Jodi Jensen

Media Development Specialists: Angela Denny, Kate Jenkins, Steven Kudirka, Kit Malone, Travis Silvers

Media Development Manager: Laura VanWinkle

Editorial Assistant: Amanda Foxworth

Sr. Editorial Assistant: Cherie Case

Cartoons: Rich Tennant (www.the5thwave.com)

Composition Services

Project Coordinator: Erin Smith

Layout and Graphics: Carl Byers, Lavonne Cook, Denny Hager, Barbara Moore, Barry Offringa, Lynsey Osborn, Rashell Smith, Alicia South

Proofreaders: Christine Pingleton, Techbooks

Indexer: Sherry Massey

Publishing and Editorial for Technology Dummies

Richard Swadley, Vice President and Executive Group Publisher

Andy Cummings, Vice President and Publisher

Mary Bednarek, Executive Acquisitions Director

Mary C. Corder, Editorial Director

Publishing for Consumer Dummies

Diane Graves Steele, Vice President and Publisher

Joyce Pepple, Acquisitions Director

Composition Services

Gerry Fahey, Vice President of Production Services

Debbie Stailey, Director of Composition Services

Contents

Title

Introduction

About This Book

Foolish Assumptions

How This Book Is Organized

Conventions Used in This Book

Icons Used in This Book

Where to Go from Here

Part I : Getting the Competitive Edge with Outlook

Chapter 1: Fundamental Features: How Did You Ever Do without Outlook?

Easy Ways to Do Anything in Outlook

Reading E-Mail

Answering E-Mail

Creating New E-Mail Messages

Sending a File

Entering an Appointment

Checking Your Calendar

Adding a Contact

Entering a Task

Taking Notes

Chapter 2: Inside Outlook: Mixing, Matching, and Managing Information

Outlook and Other Programs

About Personal Information Management

There’s No Place Like Home: Outlook’s Main Screen

Clicking Once: Toolbars

Finding Things in a Flash with Instant Search

Getting Help in Outlook

Chapter 3: On the Fast Track: Drag ‘til You Drop

Drag

Creating E-Mail Messages

Creating Appointments from E-mail

Creating Contact Records from E-Mail

Drag-and-Drop Dead: Deleting Stuff

Performing Right-Button Magic

Part II : Taming the E-Mail Beast

Chapter 4: The Essential Secrets of E-Mail

Front Ends and Back Ends

Creating Messages

Reading and Replying to E-Mail Messages

That’s Not My Department: Forwarding E-Mail

Blind Copying for Privacy

Deleting Messages

Saving Interrupted Messages

Saving a Message as a File

Chapter 5: E-Mail Tools You Can’t Do Without

Nagging by Flagging

Saving Copies of Your Messages

Automatically Adding Your Name to a Reply

Setting Your Options

Sending Attachments

Creating Signatures for Your Messages

Chapter 6: Conquering Your Mountain of Messages

Organizing Folders

Organizing Your E-Mail with Search Folders

Using (Electronic) Stationery

Using the Reading Pane

Playing by the Rules

Filtering Junk E-Mail

Archiving for Posterity

Arranging Your Messages

Part III : Managing Contacts, Dates, Tasks, and More

Chapter 7: Your Little Black Book: Creating Contact Lists

Storing Names, Numbers, and Other Stuff

Viewing Contacts

Flagging Your Friends

Using Contact Information

Distribution Lists

Chapter 8: The Calendar: How to Unleash Its Power

The Date Navigator: Really Getting Around

Meetings Galore: Scheduling Appointments

Getting a Good View of Your Calendar

Printing Your Appointments

Adding Holidays to Your Outlook Calendar

Chapter 9: Task Mastery: Discovering All the Bells and Whistles

The To-Do Bar

Entering New Tasks in the Tasks Module

Editing Your Tasks

Managing Recurring Tasks

Marking Tasks Complete

Viewing Your Tasks

Tasks in the Calendar

Chapter 10: For the Record: Outlook Notes and Journal Entries

Writing a Note

Finding a Note

Reading a Note

Deleting a Note

Changing a Note’s Size

Color-Coding Notes

Viewing Your Notes

The Reading Pane

Printing Your Notes

Changing Your Default Options for New Notes

Forwarding a Note

Keeping a Journal for Tidy Recordkeeping

Don’t Just Do Something — Stand There!

Viewing Journal Entries for a Contact

Finding a Journal Entry

Printing Your Journal

Viewing the Journal

It’s All in the Journal

Part IV : Beyond the Basics: Tips and Tricks You Won’t Want to Miss

Chapter 11: Feeding on Blogs, Podcasts, and News with Outlook RSS

Feeding Your Need for RSS

Setting Up an RSS Feed via Internet Explorer

Setting Up an RSS Feed via Outlook

Reading Feeds

Chapter 12: What You Need to Know to Use Outlook at Home

Investigating an ISP

Picking a Provider

Setting Up Internet E-Mail Accounts

Dealing with Multiple Mail Accounts

Chapter 13: Supercharging Your Sales with Business Contact Manager

Understanding the Outlook Business Contact Manager

Adding a Contact to Business Contact Manager

Adding an Account to Business Contact Manager

Adding a New Opportunity

Viewing and Using Reports

Part V : Outlook at the Office

Chapter 14: Big-Time Collaboration with Outlook

Collaborating with Outlook’s Help

Collaborating with Outlook and Exchange

Viewing Two Calendars Side by Side

About Address Books

Going Public with Public Folders

Using SharePoint Team Services

Chapter 15: Keeping Secrets Safe with Outlook Security

Getting a Digital ID

Sending Digitally Signed Messages

Receiving Digitally Signed Messages

Encrypting Messages

Other Security Programs for Outlook

Chapter 16: See It Your Way: Organizing and Customizing Outlook

Organizing Outlook

Enjoying the Views

Playing with Columns in Table or List View

Sorting

Grouping

Saving Custom Views

Using Categories

Customizing Outlook Menus and Toolbars

Chapter 17: Work from Anywhere with Outlook Web Access

Getting Started with Outlook Web Access

Exchanging E-Mail

Using Your Calendar

Managing Contacts

Collaborating with Outlook Web Access

Using Public Folders

Exploring Your Options

Part VI : The Part of Tens

Chapter 18: Top Ten Accessories for Outlook

Smartphones

Migo

Microsoft Office

A Business-Card Scanner

A Large, Removable Disk Drive

Nelson E-mail Organizer

Address Grabber

Microsoft Exchange

MindManager

Dymo LabelWriter

Chapter 19: Ten (Or So) Things You Can’t Do with Outlook

The Top Ten (or so) List

Ten More Things Outlook Can’t Do for You

Chapter 20: Ten Things You Can Do After You’re Comfy

Customizing the Quick Access Toolbar

Embellishing E-Mail with Word Art

Wising Up Your Messages with Smart Art

Adding Charts for Impact

Opening Multiple Calendars

Superimposing Calendars

Viewing Unusual Numbers of Days

Selecting Dates as a Group

Turning on Additional Toolbars

Opening a Web Page from Outlook

Introduction

Over 200 million people use Outlook every day. If you think they’re all sending e-mail to you, you may be right. Ninety percent of those people know less than ten percent of Outlook’s features according to the folks at Microsoft. That means that you’ll be getting even more messages once everyone reads this book (as I hope everyone does). So you need to know more about Outlook in order to keep up with the fastest rats in the race. Even if that’s not your goal, Outlook gives you a fighting chance of finishing your work before you run out of workweek.

Seriously, Microsoft Outlook has been the world’s most popular tool for organizing your business, your life, and your communications for over ten years. I’ve had the pleasure of training literally thousands of people on the power that Outlook can bring to your work and the ways it can simplify your life. People are often amazed when they discover how much they can reduce their daily workload by learning to use Outlook effectively.

Microsoft Outlook was designed to make organizing your daily information easy — almost automatic. You already have sophisticated programs for word processing and number crunching, but Outlook pulls together everything you need to know about your daily tasks, appointments, e-mail messages, and other details. More important, Outlook enables you to use the same methods to deal with many different kinds of information, so you have to understand only one program to deal with the many kinds of details that fill your life, such as