PowerPoint 2013 Bible E-Book

• Herausgeber: John Wiley & Sons
• Kategorie: Wissenschaft und neue Technologien
• Serie: Bible
• Sprache: Englisch

Seitenzahl: 967

Veröffentlichungsjahr: 2013

Beschreibung

Master PowerPoint and improve your presentation skills with one book!

In today's business climate, you need to know PowerPoint inside and out, and that's not all. You also need to be able to make a presentation that makes an impact. From using sophisticated transitions and animation in your PowerPoint presentations to interfacing in person with your audience, this information-packed book helps you succeed. Start creating professional-quality slides that captivate audiences and discover essential tips and techniques for making first-rate presentations, whether you're at a podium or online.

• Combines both the technical software skills and the soft presentation skills needed to be a successful presenter in today's business climate
• Explains PowerPoint 2013's features and tools in detail, so you can create impressive,professional presentations for your job
• Shows you essential formatting techniques, including tables and working with Layouts, Themes, and Masters
• Covers working with drawings and SmartArt, photos, charts, sounds, music, video, and data from other sources
• Explains how to prepare for live presentations and also how to create and present material in the Cloud or online, including e-learning

For compelling, successful presentations in person, in the cloud, or on the web, start with PowerPoint 2013 Bible.

Leseprobe

Table of Contents

Part I: Building Your Presentation

Chapter 1: A First Look at PowerPoint

Who Uses PowerPoint and Why?

What's New in PowerPoint 2013?

Learning Your Way around PowerPoint

Changing the View

Zooming In and Out

Enabling Optional Display Elements

Opening a New Display Window for the Same Presentation

Using the Help System

Summary

Chapter 2: Creating and Saving Presentation Files

Starting a New Presentation

Saving Your Work

Setting Passwords for File Access

Closing and Reopening Presentations

Setting File Properties

Summary

Chapter 3: Creating Slides and Text Boxes

Creating New Slides

Inserting Content from External Sources

Managing Slides

Using Content Placeholders

Creating Text Boxes Manually

Working with Text Boxes

Summary

Chapter 4: Working with Layouts, Themes, and Masters

Understanding Layouts and Themes

Changing a Slide's Layout

Applying a Theme

Managing Themes

Changing Colors, Fonts, and Effects

Changing the Background

Working with Placeholders

Customizing and Creating Layouts

Managing Slide Masters

Summary

Chapter 5: Formatting Text

Changing the Font

Changing the Font Size

Adjusting Character Spacing

Changing Font Color/Text Fill

Applying a Text Outline

Applying Text Attributes

Applying WordArt Styles

Applying Text Effects

Copying Formatting with Format Painter

Inserting Symbols

Inserting Math Equations

Summary

Chapter 6: Formatting Paragraphs and Text Boxes

Formatting Bulleted Lists

Formatting Numbered Lists

Setting Indents and Tabs

Adjusting Line Spacing

Changing Horizontal Alignment

Formatting Text Boxes

Summary

Chapter 7: Correcting and Improving Text

Finding and Replacing Text

Correcting Your Spelling and Grammar

Setting the Editing Language

Using AutoCorrect to Fix Common Problems

Using AutoFormat As You Type

Using the Research Tools

Summary

Chapter 8: Creating and Formatting Tables

Creating a New Table

Moving around in a Table

Selecting Rows, Columns, and Cells

Editing a Table's Structure

Applying Table Styles

Formatting Table Cells

Using Tables from Word

Integrating Excel Cells into PowerPoint

Summary

Part II: Using Graphics and Multimedia Content

Chapter 9: Drawing and Formatting Objects

Working with the Drawing Tools

Selecting Objects

Deleting Objects

Moving and Copying Objects

Understanding Object Formatting

Resizing Objects

Arranging Objects

Merging Shapes

Applying Shape or Picture Styles

Understanding Color Selection

Applying an Object Border

Applying an Object Fill

Applying Object Effects

Summary

Chapter 10: Creating SmartArt Graphics

Understanding SmartArt Types and Their Uses

Inserting a SmartArt Graphic

Editing SmartArt Text

Modifying SmartArt Structure

Modifying a Hierarchy Graphic Structure

Formatting a SmartArt Graphic

Saving a SmartArt Graphic as a Picture

Summary

Chapter 11: Working with Clip Art and Photos

Choosing Appropriate Artwork

Inserting Clip Art

Understanding Raster Graphics

Inserting Photos

Sizing and Cropping Photos

Adjusting and Correcting Photos

Compressing Images

Exporting a Photo from PowerPoint to a Separate File

Creating a Photo Album Layout

Summary

Chapter 12: Working with Charts

Understanding the Parts of a Chart

Starting a New Chart

Working with Chart Data

Chart Types and Chart Layout Presets

Working with Chart Elements

Controlling the Axes

Formatting a Chart

Rotating a 3-D Chart

Working with Chart Templates

Summary

Chapter 13: Incorporating Content from Other Programs

Working with External Content: An Overview

Copying Content from Other Programs

Introducing OLE

Working with Linked and Embedded Objects

Exporting PowerPoint Objects to Other Programs

Summary

Chapter 14: Adding Sound Effects, Music, and Soundtracks

How PowerPoint Uses Audio

When to Use Sounds — and When Not To

Inserting an Audio Clip as an Icon on a Slide

Assigning a Sound to an Object

Adding a Digital Music Soundtrack

Adding a CD Audio Soundtrack

Configuring Sound Playback

Using the Advanced Timeline to Fine-Tune Sound Events

Summary

Chapter 15: Incorporating Motion Video

Understanding Video Types

Placing a Video on a Slide

Managing Clip Files and Links

Changing the Video's Formatting

Specifying Playback Options

Troubleshooting Video Problems

Summary

Chapter 16: Creating Animation Effects and Transitions

Assigning Transitions to Slides

Animating Slide Content

Layering Animated Objects

Summary

Part III: Interfacing with Your Audience

Chapter 17: Creating Support Materials

The When and How of Handouts

Creating Handouts

Creating Speaker Notes

Printing an Outline

Exporting Handouts or Notes Pages to Word

Summary

Chapter 18: Preparing for a Live Presentation

Starting and Ending a Show

Using the On-Screen Show Controls

Using the On-Screen Pen

Hiding Slides for Backup Use

Using Custom Shows

Creating and Using Sections

Giving a Presentation on a Different Computer

Working with Audio-Visual Equipment

Summary

Chapter 19: Designing User-Interactive or Self-Running Presentations

Understanding User Interactivity

Navigational Control Basics

Creating Text Hyperlinks

Creating Graphical Hyperlinks

Using Action Buttons

Creating Self-Running Presentations

Recording Narration and Timings

Using Kiosk Mode

Setting Up a Secure System

Summary

Chapter 20: Preparing a Presentation for Mass Distribution

Working with File Properties

Checking for Compatibility and Usability

Limiting User Access to a Presentation

Creating a PDF or XPS Version of a Presentation

Converting a Presentation to a Video File

Making a DVD Movie of a Presentation

Presenting Online

Working with the PowerPoint Viewer

Summary

Chapter 21: Sharing and Collaborating

Working with Comments

Comparing and Merging Presentations

Sharing Your Presentation File on a LAN

Sending a Presentation via E-Mail

Sharing a Presentation on Your SkyDrive

Sharing a Presentation via Office 365 SharePoint

Managing Simultaneous Edits

Sharing Slides with a SharePoint Slide Library

Summary

Chapter 22: Customizing PowerPoint

Setting Program Defaults

Configuring the Trust Center

Customizing the Ribbon

Customizing the Quick Access Toolbar

Managing Add-Ins

Customizing the Status Bar

Summary

Part IV: Project Labs

Lab 1: Presenting Content without Bulleted Lists

Lab 1A: Using Shapes as Text Boxes

Lab 1B: Converting Bullets to SmartArt

Lab 2: Adding Sound and Movement to a Presentation

Lab 2A: Fading Text and Graphics In and Out

Lab 2B: Replacing One Picture with Another

Lab 2C: Zooming In on a Picture

Lab 2D: More Animation Practice

Lab 2E: Using Transitions and Soundtracks

Lab 3: Creating a Menu-Based Navigation System

Lab 3A: Making Room for a Navigation Bar

Lab 3B: Creating a Navigation Bar

Lab 3C: Creating a Graphical Navigation System

Lab 4: Creating a Classroom Game

Lab 4A: Making the Game Board

Lab 4B: Creating the Question Slides

Lab 4C: Creating the Answer Slides

Lab 4D: Linking Up the Game Board

Appendix A: What Makes a Great Presentation?

Qualities of an Effective Presentation

Developing Your Presentation Action Plan

Choosing and Arranging the Room

Choosing Your Attire

Keeping the Audience Interested

Managing Stage Fright

Summary

Appendix B: Essential SkyDrive Skills

Understanding Your SkyDrive Interface Options

Managing Files on Your SkyDrive

Part I

Building Your Presentation

In This Part

Chapter 1 A First Look at PowerPoint

Chapter 2 Creating and Saving Presentation Files

Chapter 3 Creating Slides and Text Boxes

Chapter 4 Working with Layouts, Themes, and Masters

Chapter 5 Formatting Text

Chapter 6 Formatting Paragraphs and Text Boxes

Chapter 7 Correcting and Improving Text

Chapter 8 Creating and Formatting Tables

Chapter 1

A First Look at PowerPoint

In This Chapter

Who uses PowerPoint and why?

What's new in PowerPoint 2013?

Learning your way around PowerPoint

Changing the view

Zooming in and out

Displaying and hiding screen elements

Working with window controls

Using the help system and getting updates

PowerPoint 2013 is a member of the Microsoft Office 2013 suite of programs. A suite is a group of programs designed by a single manufacturer to work well together. Like its siblings — Word (the word processor), Excel (the spreadsheet), Outlook (the personal organizer and e-mail manager), and Access (the database) — PowerPoint has a well-defined role. It creates materials for presentations.

A presentation is any kind of interaction between a speaker and audience, but it usually involves one or more of the following: computer-displayed slides, noncomputerized visual aids (such as transparencies or 35mm slides), hard-copy handouts, and/or speaker's notes. PowerPoint can create all of these types of visual aids, plus many other types that you'll learn about as you go along.

Because PowerPoint is so tightly integrated with the other Microsoft Office 2013 components, you can easily share information among them. For example, if you have created a graph in Excel, you can use it on a PowerPoint slide. It goes the other way too. You can, for example, take the outline from your PowerPoint presentation and copy it into Word, where you can dress it up with Word's powerful document formatting commands. Virtually any piece of data in any Office program can be linked to any other Office program, so you never have to worry about your data being in the wrong format. PowerPoint also accepts data from almost any other Windows-based application and can import a variety of graphics, audio, and video formats.

In this chapter you'll get a big-picture introduction to PowerPoint 2013, and then we'll fire up the program and poke around a bit to help you get familiar with the interface. You'll find out how to use the tabs and panes and how to get help and updates from Microsoft.

Who Uses PowerPoint and Why?

PowerPoint is a popular tool for people who give presentations as part of their jobs and also for their support staff. With PowerPoint, you can create visual aids that help get the message across to an audience, whatever that message may be and whatever the format in which it is presented. Although the traditional kind of presentation is a live speech presented at a podium, advances in technology have made it possible to give several other kinds of presentations, and PowerPoint has kept pace nicely. The following list outlines the most common PowerPoint formats:

Podium.

For live presentations, PowerPoint helps the lecturer emphasize key points through the use of computer-based shows (from a notebook or tablet PC, for example) or overhead transparencies.

Kiosk shows.

These are self-running presentations that provide information in an unattended location. You have probably seen such presentations listing meeting times and rooms in hotel lobbies and as sales presentations at trade show booths.

CDs and DVDs.

You can package a PowerPoint presentation on a CD or DVD and distribute it with a press release, a marketing push, or a direct mail campaign. The presentation can be in PowerPoint format, or it can be converted to some other format, such as PDF or a video clip.

Internet formats.

You can use PowerPoint to create a show that you can present live over a network or the Internet, while each participant watches from their own computer. You can even store a self-running or interactive presentation on a website in a variety of formats and make it available for the public to download and run on a PC.

When you start your first PowerPoint presentation, you may not be sure which delivery method you will use. However, it's best to decide the presentation format before you invest too much work in your materials because the audience's needs are different for each medium.

Need help structuring a presentation or planning for its delivery? See Appendix A, “What Makes a Great Presentation?”

Most people associate PowerPoint with sales presentations, but PowerPoint is useful for people in many other lines of work as well. The following sections present a sampling of how real people just like you are using PowerPoint in their daily jobs.

Sales

More people use PowerPoint for selling goods and services than for any other reason. Armed with a laptop computer and a PowerPoint presentation, a salesperson can make a good impression on a client anywhere in the world. Figure 1.1 shows a slide from a sample sales presentation.

Figure 1.1 PowerPoint offers unparalleled flexibility for presenting information to potential customers.

These are just some of the sales tools you can create with PowerPoint:

Live presentations in front of clients with the salesperson present and running the show. This is the traditional kind of sales pitch that most people are familiar with.

Self-running presentations that flip through the slides at specified intervals so that passersby can read them or ignore them as they wish. These types of presentations are great for grabbing people's attention at trade show booths.

User-interactive product information demos distributed on CD/DVD that potential customers can view at their leisure on their own PCs. This method is very inexpensive because you can create a single presentation and distribute it by mail to multiple customers.

See Chapter 19, “Designing User-Interactive or Self-Running Presentations,” to learn about controlling a live presentation. You create a self-running or user-interactive presentation in Chapter 20, “Preparing a Presentation for Mass Distribution.”

Marketing

The distinction between sales and marketing can be rather blurred at times, but marketing generally refers to the positioning of a product in the media rather than its presentation to a particular company or individual. Marketing representatives are often called upon to write advertising copy, generate camera-ready layouts for print advertisements, design marketing flyers and shelf displays, and produce other creative selling materials.