UPGRADING YOUR SKILLS WITH POWERPOINT E-Book

Rémy Lentzner

• Herausgeber: Remylent
• Kategorie: Wissenschaft und neue Technologien
• Sprache: Englisch
• Veröffentlichungsjahr: 2022

Seitenzahl: 64

Beschreibung

This book enables you to study the best practices for managing slides. You will discover the different ways to manipulate text, objects, videos, sounds, tables, charts and other features to deliver your message better. 
You will learn how to avoid repeating actions thanks to the Slide Master that defines layouts. Your communication will be more relevant by using customized animations and transitions.  
Presenting information is within everyone's reach and Powerpoint is the ideal application for this purpose.


Enjoy your reading.


ABOUT THE AUTHOR


Rémy Lentzner has been an IT trainer since 1985. Specialized in mastering office automation tools, he supports companies in the professional training of their employees. Self-taught, he has several computer books to his credit.

Leseprobe

REMY LENTZNER

UPGRADING YOUR SKILLS WITH POWERPOINT

French original title: Mieux maîtriser PowerPoint

EDITIONS REMYLENT, Paris, 1ère édition, 2022

R.C.S. 399 397 892 Paris

25 rue de la Tour d’Auvergne - 75009 Paris

[email protected]

www.REMYLENT.FR

PowerPoint is a registered trademark of Microsoft Inc.

ISBN EPUB : 9782490275755

The Intellectual Property Code prohibits copies or reproductions intended for collective use. Any representation or reproduction in whole or in part by any means whatsoever, without the consent of the author or his successors in title or cause, is unlawful and constitutes an infringement, pursuant to articles L.335-2 and following of Intellectual Property Code.

This book is dedicated to Isabelle and Marc.

I could not have written it without their support, advice, encouragements and proofreading.

Graphic illustration : BRUNO CONQUET

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WWW.REMYLENT.FR

Table of contents

Chapter 1 The working environment

1.1 The different menus

1.1.1 The File menu

1.1.2 The Home menu

1.1.3 The Insert menu

1.1.4 The Draw menu

1.1.5 The Design menu

1.1.6 The Transitions menu

1.1.7 The Animations menu

1.1.8 The Slide Show menu

1.1.9 The Review Menu

1.1.10 The View Menu

1.2 Adding Slides

1.3 Applying a layout to multiple slides

1.4 Typing text in a presentation

1.4.1 Entering text in the slides

1.4.2 Entering text with the Outline view

1.4.3 Using the Outline view for the table of contents

1.5 Saving your presentation

Chapter 2 Slides handling

2.1 Manipulating slides

2.1.1 Moving a slide

2.1.2 Hiding a slide

2.1.3 Selecting multiple slides

2.1.4 Running the show

2.1.5 Copying a slide

2.1.6 Duplicating a slide

2.1.7 Adding a section

2.1.8 Removing a section

2.1.9 Copying a slide to another presentation

2.2 The Slide Show

2.2.1 From the beginning

2.2.2 Custom slide show

2.2.3 Setting up the slide show

2.2.4 Activating the presenter view

2.3 Timing

2.3.1 Rehease timing

2.3.2 Manual timing is more accurate

Chapter 3 The slide master

3.1 Using the slide master

3.1.1 Accessing the slide master

3.1.2 Closing the master view

3.1.3 The master structure

3.2 Creating a new master

3.3 Workshop

3.3.1 Changing the background of several slides

3.3.2 Inserting a logo

3.3.3 Modifying the title format for all slides

3.3.4 Handling bullets

3.4 Inserting the header or the footer

3.5 Working with multiple masters

Chapter 4 Tables, shapes and charts

4.1 Tables

4.1.1 Inserting a simple table

4.1.2 Inserting a new line at the end of the table

4.1.3 Inserting a new line between two lines

4.1.4 Centering the values

4.1.5 Aligning values to the left

4.1.6 Modifying the cells background color

4.2 Inserting an Excel table

4.2.1 Inserting a blank worksheet

4.2.2 Copying and pasting

4.2.3 Inserting an existing Excel file

4.3 Handling shapes

4.3.1 Displaying guides

4.3.2 Aligning shapes

4.3.3 Inserting a SmartArt object

4.4 Inserting a chart

4.5 Inserting action buttons

Chapter 5 Transitions

5.1 Visual effects

5.1.1 Applying a slide transition

5.1.2 Running the slideshow

5.1.3 A duration between transitions

5.1.4 Manual or automatic transition

5.2 A presentation turned into an mp4 video

Chapter 6 Animations

6.1. Appearance effects

6.1.1 Workshop 1: a simple entrance effect

6.1.2 Workshop 2: Appearance then disappearance

6.1.3 Animation timing

6.1.4 The chronology

6.2 Motion effects

6.2.1 Adding images outside the slide

6.2.2 Workshop 1: Adding three appearance effects for texts

6.2.3 Workshop 2: Adding a predefined motion effect

6.3 Emphasis effects

6.3.1 Workshop 1: Blinking a text

6.3.2 Workshop 2: Changing the text color

6.3.3 Workshop 3: Scrolling through the letters one by one

Chapter 7 Printing

7.1 Printing slides

7.2 The Handout Master

7.2.1 Slides per page

7.2.2 Slide size

7.2.3 Header and footer in the mask

7.2.4 Framing slides

7.2.5 Printing in PDF

Chapter 8 Improving your communication

8.1 The message

8.1.1 General principles

8.1.2 Tips to organize the slides

8.1.3 Transitions and animations

8.1.4 Disseminating the medium

8.2 Problems to anticipate

8.3 Presenting your show

8.3.1 The message and the massage

8.3.2 Take your time in a relaxed way

Chapter 9 Programming in VBA

9.1 The Developer menu

9.1.1 Displaying the Developer menu.

9.1.2 The VBA development environment

9.2 Powerpoint objects

9.2.1 The Application object

9.2.2 The Slides object

9.2.3 Hiding slides

9.2.4 Showing all slides

9.2.5 Performing macro in the VBA window

9.2.6 Performing a macro from Powerpoint

9.2.7 Opening a presentation by program

9.3 The object browser

INTRODUCTION

Welcome to Microsoft Powerpoint. This book is intended to people who are interested in this slides presentation software. Many versions of Office are available, either with Windows or Mac OS. For the writing of this book, I used Powerpoint 2019 with Windows 10.

Powerpoint is a slides presentation application that owns a complete set of tools to present your ideas accurately. It can be used for an audience or for printing. To be at the top with Powerpoint, several layout rules are important, such as the slide master that prevents you from repeating actions. For instance, it is possible to change the background color or the titles fonts for all slides easily.

This book is structured in 9 chapters.

Chapter 1 recalls the basics of the working environment, i.e. the menus, the placeholders, the layouts, the outline view and the ways to record your voice inside the presentation.

Chapter 2 deals with the different slide view modes: Normal, Outline, Sorter, Notes and Reading View. You will also learn how to insert, delete, hide or select slides. Several techniques are detailed for copying one or more slides, from one presentation to another. Slides can also be grouped together in sections.

Chapter 3 details the slide master features that enables you to save time. You will discover how to set up footers and headers, as well as bullets and numbered paragraphs.

Chapter 4 exposes the objects that help to enter the text, to manipulate tables, shapes, pictures and charts. You will discover how to align the objects using guides.

Chapter 5 details the transitions between slides and how to create a mp4 video file.

Chapter 6 is animation-oriented. You will learn the animations settings, such as manual or with an automatic timing. Several effects can be used: appearance, disappearance, motions and emphasis.

Chapter 7 deals with printing slides with the handout master that allows to organize slides layouts.

Chapter 8 develops some communication techniques to be used for a good Powerpoint presentation. For instance, the number of bullets is important to organize the balance and the organisation of your ideas. Some situations are to be anticipated, to prepare the presentation with confidence.

Chapter 9 shows how to write macros using VBA programming, with the Developer menu. VBA enables you to create automatic actions.

I hope that reading this book will help you in the slides management.

Please contact me at [email protected] if you have any comments or questions.

Enjoy your reading.

The author

Chapter 1 The working environment

This chapter recalls the basics of the Powerpoint working environment. You will discover the menus, the panes, the layouts, the placeholders for entering text, and the features for saving the presentation.

1.1 The different menus

When the application is started, the menus and the ribbon are immediately available for the slides management work.

Figure 1.1 shows this organization.

Figure 1.1: The ribbon and the menu