Erhalten Sie Zugang zu diesem und mehr als 300000 Büchern ab EUR 5,99 monatlich.
- Herausgeber: Remylent
- Kategorie: Wissenschaft und neue Technologien
- Sprache: Englisch
- Veröffentlichungsjahr: 2022
This book will help you master Outlook by examining its strengths and the additional features that enhance it.The management of contacts, email, calendar,tasks, notes and the principle of drag and drop between all these applications bring a real advantage in the daily use of data. In a business context, Outlook facilitates the organization of appointments or meeting requests through scheduling. This book is aimed at people who use Outlook more or less regularly, but who wish to optimise their daily work.
Enjoy your reading.
ABOUT THE AUTHOR
Rémy Lentzner has been an IT trainer since 1985. Specialized in mastering office automation tools, he supports companies in the professional training of their employees. Self-taught, he has several computer books to his credit.
Sie lesen das E-Book in den Legimi-Apps auf:
Seitenzahl: 59
Das E-Book (TTS) können Sie hören im Abo „Legimi Premium” in Legimi-Apps auf:
Ähnliche
REMY LENTZNER
UPGRADING YOUR SKILLS WITH OUTLOOK
French original title: Mieux maîtriser Outlook
EDITIONS REMYLENT, Paris, 1ère édition, 2022
R.C.S. 399 397 892 Paris
25 rue de la Tour d’Auvergne - 75009 Paris
www.REMYLENT.FR
Outlook is a registered trademark of Microsoft Inc.
ISBN EPUB : 9782490275779
The Intellectual Property Code prohibits copies or reproductions intended for collective use. Any representation or reproduction in whole or in part by any means whatsoever, without the consent of the author or his successors in title or cause, is unlawful and constitutes an infringement, pursuant to articles L.335-2 and following of Intellectual Property Code.
This book is dedicated to Isabelle and Francis
I could not have written it without their support, advice, encouragements and proofreading.
Graphic illustration : BRUNO CONQUET
In the same collection
Improve your PivotTables with Excel
Upgrading your skills with Excel
Improve your skills with Google Sheets
Programming macros with Google Sheets
Getting started with HTML
Getting started with JavaScript
Getting started with PHP & MySQL
Google Docs
Google Slides
Google Gmail
Macros & VBA with Excel
Getting started with WordPress
Getting started with Programming
Getting started with Numbers
Getting started with Pages
Getting started with Keynotes
Upgrading your skills with Word
Upgrading your skills with PowerPoint
WWW.REMYLENT.FR
Table of contents
Chapter 1 Outlook Environment
1.1 The main folders
1.2 The contacts
1.2.1 Modifying a contact
1.2.2 Setting up the Reading Pane
1.2.3 Reseting the display
1.2.4 The right-click
1.2.5 Categories
1.2.6 Creating a group of contacts
1.3 Searching contacts
1.4 Following up contacts
Chapter 2 The mails
2.1 The visual organization
2.1.1 Displaying multiple lines
2.1.2 Grouping the mails
2.1.3 Changing columns with the field chooser
2.1.4 Coloring mails according to conditions
2.2 Improving the mails management
2.2.1 Dealing with the flow
2.2.2 Sending higher quality mails
2.3 Storage
2.3.1 The .pst file
2.3.2 Creating a folder
2.3.3 Dragging a message
2.3.4 The search folder
2.3.5 The size of the Inbox folder
2.3.6 The AutoArchive settings
2.4 Sending and receiving mails
2.4.1 Sending a message
2.4.2 Inserting an attachment or an item
2.4.3 Inserting a signature
2.4.4 Applying a signature
2.4.5 The importance indicator
2.4.6 Starting a campaign
2.4.7 Sending mails to a group of people
2.4.8 Delivery or Read receipt
2.4.9 Replying or forwarding
2.4.10 Voting buttons
2.5 Following mails
2.5.1 A customized reminder
2.5.2 Displaying all reminder dates
2.6 Classifying mails
2.7 Printing with headers and footers
2.8. Mail rules
2.8.1 Creating a rule
2.8.2 Conditions for received messages
2.8.3 Actions
2.8.4 Conditions for sent messages
2.9 Delegating messages
2.10 Mail templates
2.10.1 Creating a mail as a template
2.10.2 Creating a mail based on a template
2.11 The RSS feed
Chapter 3 The forms
3.1 Standard forms
3.1.1 Adding the Developer menu
3.1.2 Choosing a standard form
3.2 Customized forms
3.2.1 Creating and publishing a new form
3.2.2 Using a customized form
Chapter 4 The calendar
4.1 The working environment
4.1.1 Creating a new appointment
4.1.2 Creating a recurring appointment
4.1.3 Inviting people to a meeting
4.1.4 Opening multiple calendars
4.2 Dragging a mail into the calendar
Chapter 5 Tasks and notes
5.1 The tasks
5.1.1 Creating a task
5.1.2 Viewing the tasks
5.1.3 Assigning a task to a person
5.1.4 Task options
5.2 The notes
5.2.1 Creating a note
5.2.2 Creating note folders
5.2.3 Dragging a message into a note
Chapter 6 Outlook options
6.1 Mail options
6.1.1 General options
6.1.2 The mail options
6.1.3 The calendar options
6.1.4 The people options
6.1.5 The search options
6.1.6 The language options
6.1.7 The advanced options
Introduction
Welcome to Outlook. This book is intended to people who wants to enhance their skills with Microsoft Outlook, the mail application widely used in companies and private individuals. This messaging system is part of the Office suite that evolves continuously. For the writing of this book, I used Outlook 2019 with Windows.
Outlook can provide numerous resources to improve your daily work. Mail processing can be better organized with several folders and sub-folders. The messages can be displayed with a color according to a condition. For instance, mails can be seen in a specific color for a specific person.
One can find information thanks to sophisticated search facilities. The information can be transferred to other applications such as contacts, tasks or calendar.
Outlook is structured with six main parts: the mails, the contacts, the calendar, the tasks, the notes and the general settings. Data can be exchanged between these parts using the drag and drop mechanism. For instance, when someone's message arrives in your inbox, you can drag and drop it directly into contacts, to automatically retrieve their email address and other information.
This book is divided in 6 chapters.
Chapter 1 deals with the contacts and the different ways to work with. You will be able to create and modify the information. The different views, especially in list form can make your job easier.
You will learn how to create several groups of contacts to facilitate the subsequent sending of emails.
Chapter 2 outlines the mail layouts. You will see various operating modes to receive and send messages. The flags will show you how to create tasks automatically. The rules will enable you to trigger actions when receiving or sending mails.
Chapter 3 explains the concept of forms that allow you to enter and modify information in a different layout than the standard one.
Chapter 4 details the features of the calendar with the different presentations. You will discover how to create appointments or meeting requests with personal schedules.
Chapter 5 describes the creation of tasks and notes.
Chapter 6 provides an overview of the Outlook options.
I hope this book will improve your knowledge about the Outlook application.
Please contact me at [email protected] if you have any comments or questions. I will be sure to answer you.
Enjoy your reading.
The author
Chapter 1 Outlook Environment
The Outlook working environment enables you to manage the contacts, the Emails, the tasks, the calendar, the folders and lots of features that enhance your daily work. The first important item is the contacts called People in the bottom menu. Sometimes, this menu may be compacted. We will see further how to change it.
1.1 The main folders
The Home menu is the main one where you can view the different available folders. For each account, Outlook provides several folders by default: Inbox, Drafts, Sent Items, Deleted Items, Junk Email, Outbox, RSS Feeds, and Search Folders. Other folders can be created. Each folder has properties that you can study thanks to the right-click.
Figure 1.1 shows this working environment. If you need to manage Emails, click on Mail on the bottom menu.
Figure 1.1 : The working environment
The list below describes the different options available in this bottom menu:
Mail. It is the Emails management feature.Calendar. It is the classical calendar where you enter appointments. Data can be organized with color and Emails can be dragged into the calendar. Appointments are available in a multi-user's environment thanks to Microsoft Exchange.People.
