Microsoft 365 Office All-in-One For Dummies E-Book

Paul McFedries

• Herausgeber: John Wiley & Sons
• Kategorie: Wissenschaft und neue Technologien
• Sprache: Englisch

Seitenzahl: 1323

Veröffentlichungsjahr: 2025

Beschreibung

Supercharge your productivity at the office and at home

Looking to familiarize yourself with the world's most popular and effective productivity apps? Then look no further than the latest edition of Office 365 All-in-One For Dummies, packed with 9 mini-books covering each of the super-apps included in the famous productivity suite from Microsoft. In the books, you'll get a handle on Word, Excel, PowerPoint, Outlook, Teams, Access, and more.

This convenient and authoritative collection will walk you through how to create and edit text documents in Word, make new spreadsheets in Excel, and set up virtual meetings in Teams. You'll also learn how to:

• Use pro-level keyboard shortcuts and speed techniques to accelerate your productivity
• Use Microsoft's new AI-powered Copilot to get help and even write and edit your documents
• Leverage SharePoint and OneDrive to share documents and collaborate remotely with colleagues

Office 365 All-in-One For Dummies is the first and last resource you'll need to reach for when you've got a question about Microsoft's ubiquitous productivity tools. It's perfect for newbies looking to get started and power users looking for fresh tips on the latest features. Grab your copy today!

Leseprobe

Microsoft® 365 Office® All-in-One For Dummies®

To view this book's Cheat Sheet, simply go to www.dummies.com and search for “Microsoft Office 365 All-In-One For Dummies Cheat Sheet” in the Search box.

Table of Contents

Cover

Title Page

Copyright

Introduction

About This Book

Foolish Assumptions

Conventions Used in This Book

Icons Used in This Book

Beyond the Book

Book 1: Common Office Tasks

Chapter 1: Getting Your Bearings

Saying “Hello” to Office 365

Navigating the Office 365 Apps

Saving Your Files

Opening and Closing Files

Chapter 2: Populating Documents with Text

Messing with Capitalization

Entering Symbols, Foreign Letters, and Other Oddball Characters

Forging Hyperlinks

Dictating the Words

Manipulating Text Like a Pro

Formatting Text for Fun and Profit

Chapter 3: Becoming Enviously Efficient

Undoing and Repeating Commands

Zooming In, Zooming Out

Viewing a File Through More Than One Window

Correcting Typos on the Fly

Entering Text Quickly with the AutoCorrect Command

Chapter 4: Making Office 365 Your Own

Giving the Ribbon a Facelift

Refurbishing the Quick Access Toolbar

Sprucing Up the Status Bar

Changing the Screen Background and Office Theme

Customizing Keyboard Shortcuts in Word

Chapter 5: Handling Graphics and Photos

Plopping a Shape into a Document

Livening Up a Document with a Picture

Sprucing Up Your Work with a Stock Image

Cobbling Together a SmartArt Graphic

Tossing In a Text Box

Turning Text into a Work of Art with WordArt

Creating a Drop Cap in Word

Messing Around with Graphic Objects

Book 2: Word 365

Chapter 1: Getting Up to Speed with Word

Cranking Out a Shiny, New Word Document

Fussing with the View

Snappier Ways to Edit and Format Text

Navigating Like a Pro

Chapter 2: Laying Out Pages Just So

Them's the Breaks

Managing Margins

Shifting Text Sideways with Indents

Making Heads and Tails of Headers and Footers

Breathing Room: Setting the Spacing

Making Lists, Optionally Checking Them Twice

Getting Things to Line Up Nice and Neat with Tabs

Hyphenating Text

Chapter 3: Making Looking Good Look Easy: Styles

Getting Acquainted with Styles

Making Your Documents Stylish

Concocting a New Style

Tweaking a Style

Creating and Managing Templates

Chapter 4: Building a Table with Your Bare Hands

What Is a Table?

Constructing a Table

Selecting Table Bits and Pieces

Populating the Table

Messing with the Table Layout

Refinishing Your Table

Getting Your Geek on with Table Formulas

Picking Up a Few Table Tricks

Chapter 5: Polishing Your Prose

Correcting Spelling Slip-Ups

Fixing Grammar Gaffes

Getting the Editor on the Job

Using the Splendiferous Thesaurus

Finding and Replacing Text

Chapter 6: Designing Fancy-Schmancy Documents

Giving a Document a Makeover with a Theme

Adding Some Finishing Touches

Corralling Text into Columns

Laying Out Text in Linked Text Boxes

Trying Out More of Word’s Page Setup Options

Chapter 7: Printing Envelopes and Labels

Addressing an Envelope

Addressing a Label (or a Page of Labels)

Churning Out Letters, Envelopes, and Labels for Mass Mailings

Chapter 8: Advanced (But Useful) Document Design

Keeping a Document Organized with an Outline

The Bird's-Eye View: Creating a Table of Contents

Organizing Images with Captions and Tables of Figures

Supplementing Your Text with Footnotes and Endnotes

Naming Names: Inserting Citations and Bibliographies

Making an Index, Checking It Twice

Chapter 9: Writing and Editing with Copilot at Your Side

Getting to Know Copilot

Drafting New Text

Adding Text to an Existing Document

Transforming Existing Text

Referencing a File

Getting Copilot's Help with a Document

Book 3: Excel 365

Chapter 1: Excel: The 50-Cent Tour

Getting Comfy with the Excel Window

Creating Fresh Workbooks

Data Entry 101

Chapter 2: Sprucing Up a Worksheet

Selecting Cells and Ranges

Adjusting Columns and Rows

Formatting Cells from the Ribbon

Formatting Numbers, Dates, and Time Values

Hiring Out the Format Painter

Chapter 3: Fiddling with Your Worksheets

Editing a Cell

A Worksheet with a View

Copying and Moving Stuff Around

Chapter 4: Taming Your Worksheets

Revamping a Worksheet

Overhauling a Workbook

Chapter 5: Building Basic Formulas

Getting Started with Formulas

Augmenting Formulas with Functions

Copying Formulas

Adding Array Formulas

Naming Cells and Ranges

Chapter 6: Analyzing Data

Getting Quick Analyses from Excel

Eyeballing Trends and Outliers with Conditional Formatting

Managing Information in Tables

What If You Used What-If Analysis?

Summarizing Data with PivotTables

Chapter 7: Visualizing Data with Charts

Learning Some Crucial Chart Basics

Forging a Fresh Chart

Selecting Chart Elements

Dressing Up Your Charts

Chapter 8: Automating Excel with Copilot

Getting Copilot on the Job

Analyzing Data

Creating Formulas

Highlighting Data

Sorting and Filtering Data

Visualizing Data

Book 4: PowerPoint 365

Chapter 1: Putting Together a PowerPoint Presentation

Producing a New PowerPoint Presentation

Perusing the PowerPoint Window

It's All About the Slides

Adding a Slide to the Presentation

Filling Out a Slide with Data

Getting Copilot to Help

Messing Around with Slides

Building a Presentation from an Outline

Peeking Behind the Curtain: The Slide Master

Chapter 2: Formatting Slides

Applying a Slide Theme

Formatting Slide Text

Formatting Tips and Techniques

Slide Formatting Best Practices

Chapter 3: Creating Dynamic Presentations

Animation Guidelines

Setting Up a Slide Transition

Defining Slide Animations

Setting Up Hyperlinks and Action Buttons

Chapter 4: Delivering a Presentation

Rehearsing Slide Timings

Adding Voice and Video

Creating a Custom Slide Show

Running a Slide Show

Book 5: Outlook 365

Chapter 1: Sending and Receiving Email

Setting Up Your Accounts

Getting Acquainted with Outlook

Shipping Out a New Message

Reading Incoming Mail

Using Rules to Process Messages Automatically

Chapter 2: Managing Your Contacts

Exploring the People App

Adding a New Contact

Working with Your Contacts

Performing Contact Tasks

Chapter 3: Keeping Track of Appointments

Getting Together with the Calendar App

Items You Can Schedule in Calendar

Setting Up an Event

Scheduling an All-Day Event

Requesting a Meeting

Book 6: Access 365

Chapter 1: Forging Databases and Tables

Understanding Access Databases

Creating an Access Database

Working in the Navigation Pane

Designing a Table

Creating a Table

Importing External Data

Creating and Using Forms

Chapter 2: Entering, Sorting, and Filtering Data

The Population Boom: Entering Data

Putting Things in Apple-Pie Order: Sorting Records

Knocking Things Down to Size: Filtering Data

Relating Multiple Tables

Chapter 3: Querying Data

Designing a Simple Query

Getting Comfy with Query Criteria

Using Calculations in Queries Like a Pro

Getting Fancy with a Multiple-Table Query

Modifying Table Data with an Update Query

Removing Records from a Table with a Delete Query

Creating a New Table with a Make Table Query

Adding Records to a Table with an Append Query

Book 7: Microsoft Teams

Chapter 1: Getting around in Teams

Introducing Teams

Taking a Look Around

Personalizing Teams to Use It Effectively

Noticing Notifications

Filtering and Searching

Using Teams to Know Your Colleagues Better

Enhancing Your Teams Experience with Helpful Extras

Chapter 2: Getting Up to Speed with Teams and Channels

What’s All This About a Team? And a Channel?

Managing and Working with a Team or Two

Getting to Know Channels

Chapter 3: Chin-wagging with Channels and Chats

Channels versus Chats

Conversing in a Channel

Chatting with Your Team

Chapter 4: Fiddling with Files in Teams

Getting to Know Teams’ Files Tools

Sharing Files in a Team

Sharing Files in a Chat

Chapter 5: Getting Together for Online Meetings

Getting a Meeting Off the Ground

Joining in the Meeting Fun

Participating in a Meeting

Finding Resources after a Meeting

Book 8: File Sharing and Collaborating

Chapter 1: Sharing Files

Knowing when to Use OneDrive or SharePoint

Syncing Office 365 Files to Your Devices

Staying Sane When Editing Files

Using the Recycle Bin to Restore Deleted Files

Copying and Moving Files between OneDrive and Teams

Sharing Files Outside Your Organization

Chapter 2: Making the Most of OneDrive

Getting Started in OneDrive

Managing Your OneDrive Content

Managing File and Folder Permissions

Adding SharePoint and Teams Files to OneDrive

Chapter 3: Collaborating in SharePoint

Getting Oriented with SharePoint

Managing SharePoint Team Sites

Working with SharePoint Pages

Working with Document Libraries

Taking a Brief Look at Microsoft Lists

Chapter 4: Collaborating on Documents

Protecting a Document from Mischief

Commenting on a Word Document

Tracking Changes to Documents

Documenting a Worksheet with Notes

Collaborating on a Workbook with Comments

Keeping Others from Tampering with Worksheets

Index

About the Author

Connect with Dummies

End User License Agreement

List of Tables

Book 1 Chapter 1

TABLE 1-1 The Main Office 365 Applications

Book 1 Chapter 2

TABLE 2-1 Cases for Headings and Titles

Book 2 Chapter 1

TABLE 1-1 Shortcuts for Selecting Text

TABLE 1-2 The Most Useful Word Keyboard Editing Shortcuts

TABLE 1-3 Word’s Formatting Keyboard Shortcuts

TABLE 1-4 Keyboard Shortcuts to Create Borders

TABLE 1-5 Keys for Moving Around Documents

Book 2 Chapter 4

TABLE 4-1 Word’s Formula Field Arithmetic Operators

TABLE 4-2 Word’s Formula Field Comparison Operators

TABLE 4-3 Word’s Formula Field Functions

TABLE 4-4 Word’s Relative Referencing for Table Calculations

TABLE 4-5 Examples of Absolute Table Cell References

Book 2 Chapter 5

TABLE 5-1 Search Options in the Find Options and Find and Replace Dialog Box

TABLE 5-2 Wildcards for Searches

TABLE 5-3 Special Characters for Searches

Book 2 Chapter 8

TABLE 8-1 Word’s Outline Promoting and Demoting Tools

Book 3 Chapter 1

TABLE 1-1 Keystrokes for Moving the Cell Pointer

TABLE 1-2 Keys Used in Completing Data Entry

Book 3 Chapter 2

TABLE 2-1 The Formatting Command Buttons in the Home Tab's Font, Alignment, and ...

Book 3 Chapter 4

TABLE 4-1 Outline Buttons

Book 3 Chapter 5

TABLE 5-1 The Different Types of Operators in Excel

TABLE 5-2 Natural Order of Operator Precedence in Formulas

Book 3 Chapter 7

TABLE 7-1 The Elements of an Excel Chart

TABLE 7-2 Excel's Chart Types

Book 4 Chapter 1

TABLE 1-1 Keyboard Shortcuts for Working with Slide Bullets

Book 4 Chapter 2

TABLE 2-1 PowerPoint's Font Formatting Buttons

TABLE 2-2 PowerPoint's Paragraph Formatting Buttons

TABLE 2-3 PowerPoint's Formatting Keyboard Shortcuts

Book 4 Chapter 3

TABLE 3-1 PowerPoint’s Action Buttons

Book 4 Chapter 4

TABLE 4-1 Slide Show Keyboard Navigation Techniques

TABLE 4-2 Annotation Keyboard Techniques

Book 6 Chapter 1

TABLE 1-1 Custom Data Format Symbols

TABLE 1-2 Data Placeholders to Use for Custom Input Masks

TABLE 1-3 Modifiers and Literals to Use for Custom Input Masks

TABLE 1-4 Data Validation Rule Operators

TABLE 1-5 Keyboard Techniques for Navigating Fields and Records in a Form

Book 6 Chapter 2

TABLE 2-1 Keys for Navigating Fields in the Datasheet

TABLE 2-2 Datasheet Navigation Buttons

Book 6 Chapter 3

TABLE 3-1 Comparison Operators to Use in Criteria Expressions

TABLE 3-2 Arithmetic Operators for Criteria Expressions

TABLE 3-3 The Like Operator for Criteria Expressions

TABLE 3-4 Logical Operators for Criteria Expressions

TABLE 3-5 Aggregate Operations for a Totals Column

Book 7 Chapter 5

TABLE 5-1 Feature Availability for Each Meeting Role

List of Illustrations

Book 1 Chapter 1

FIGURE 1-1: The Account window tells you which Office 365 applications are inst...

FIGURE 1-2: Word (top), Excel (middle), and PowerPoint (bottom) offer similar f...

FIGURE 1-3: In Word's Ribbon, the Home tab (top) displays one set of commands, ...

FIGURE 1-4: When I select the photo, the Picture Format context-sensitive tab s...

FIGURE 1-5: The tab controls offer buttons and drop-down lists galore.

FIGURE 1-6: Word's Styles gallery.

FIGURE 1-7: A mini-toolbar (top) and shortcut menu (bottom).

FIGURE 1-8: Use the Save As window to save a new file for the first time.

Book 1 Chapter 2

FIGURE 2-1: To enter a symbol or foreign character, select it and click the Ins...

FIGURE 2-2: Enter the web page target in the Address text box to create a hyper...

FIGURE 2-3: You can create a hyperlink to a different place in a file, such as ...

FIGURE 2-4: Dictating to Microsoft Word.

FIGURE 2-5: The Clipboard task pane in action.

FIGURE 2-6: Hover the mouse pointer over a font in the Home tab's Font drop-dow...

FIGURE 2-7: Choosing a font color on the mini-toolbar.

Book 1 Chapter 3

FIGURE 3-1: You can reverse multiple actions using the Undo drop-down list.

FIGURE 3-2: The Zoom controls.

FIGURE 3-3: As you type, words in the Replace column are replaced automatically...

FIGURE 3-4: With a little cunning, you can use AutoCorrect to enter hard-to-typ...

Book 1 Chapter 4

FIGURE 4-1: Not surprisingly, the Customize Ribbon category of the Options dial...

FIGURE 4-2: When renaming a group, you can also select a symbol for the group.

FIGURE 4-3: Add, remove, and reorder Quick Access toolbar buttons in the Option...

FIGURE 4-4: You can move the Quick Access toolbar to below the Ribbon.

FIGURE 4-5: Right-click the status bar to customize it.

FIGURE 4-6: Assigning keyboard shortcuts to Word commands.

Book 1 Chapter 5

FIGURE 5-1: In Office 365, the shapes reside in the Shapes menu on the Insert t...

FIGURE 5-2: The Stock Images dialog box is home to hundreds of ready-to-use ima...

FIGURE 5-3. Click a SmartArt category to get started.

FIGURE 5-4: Drag the rotation handle to rotate the graphic object.

FIGURE 5-5. Use the Position gallery to set both the position and the text wrap...

FIGURE 5-6. Use the Text Wrap gallery to set the text wrapping for the image.

FIGURE 5-7: The Format Shape task pane’s Fill options.

FIGURE 5-8: The Format Shape task pane’s Line options.

FIGURE 5-9: The Format Shape task pane’s Shadow options.

FIGURE 5-10: The Shape Format contextual tab shows up when you click a shape ob...

FIGURE 5-11: The Picture Format contextual tab shows up when you click a pictur...

Book 2 Chapter 1

FIGURE 1-1: To create a document, choose a template in the New window.

FIGURE 1-2: When you click a template in the New window, Word displays a previe...

FIGURE 1-3: The different document views (top to bottom): Read Mode, Print Layo...

FIGURE 1-4: You can change the view using either the status bar or the View tab...

FIGURE 1-5: A split screen, with one view of a document on top and another view...

FIGURE 1-6: In the Navigation pane's Headings tab, click a heading to navigate ...

FIGURE 1-7: In the Navigation pane's Pages tab, click a page thumbnail to jump ...

FIGURE 1-8: Navigating with the Go To command.

Book 2 Chapter 2

FIGURE 2-1: In Draft view, a soft page break (top) and hard page break (bottom)...

FIGURE 2-2: In the Page Setup dialog box, use the Margins tab to specify your m...

FIGURE 2-3: Indenting from the left margin with the ruler.

FIGURE 2-4: Indenting from the right margin with the ruler.

FIGURE 2-5: Indenting via the Paragraph dialog box.

FIGURE 2-6: When you open a header or footer for editing, Word displays a box f...

FIGURE 2-7: The Same as Previous label tells you this section’s header is linke...

FIGURE 2-8: With a manual hyphenation, you control where Word places each hyphe...

Book 2 Chapter 3

FIGURE 3-1: A document without styles (left) and the same text with style (righ...

FIGURE 3-2: The three ways to apply a style.

FIGURE 3-3: The Style Set gallery.

FIGURE 3-4: Deciding which names to put in the Styles pane and Apply Styles tas...

FIGURE 3-5: Creating a brand-spanking-new style.

FIGURE 3-6: Tweaking a style.

FIGURE 3-7: Copying styles to a template.

Book 2 Chapter 4

FIGURE 4-1: A table hanging out in a Word document.

FIGURE 4-2: You can semi-magically convert plain text into an honest-to-goodnes...

FIGURE 4-3: Move your mouse pointer over the number of rows and columns you wan...

FIGURE 4-4: The Table Styles gallery.

FIGURE 4-5: You can draw borders with the Borders and Shading dialog box.

FIGURE 4-6: Word offers nine ways to align text.

FIGURE 4-7: Wrap text to prevent unsightly gaps in your documents.

Book 2 Chapter 5

FIGURE 5-1: A direct spell-check displays errors in the Editor pane.

FIGURE 5-2: You can use the Editor to improve your writing.

FIGURE 5-3: You can right-click a word to display a few synonyms.

FIGURE 5-4: The Thesaurus task pane offers a longer list of synonyms.

FIGURE 5-5: Conducting a narrow search.

Book 2 Chapter 6

FIGURE 6-1: Use Word's Themes gallery to apply a prefab theme to your document.

FIGURE 6-2: Use Word's Theme Colors gallery to choose a color scheme for your d...

FIGURE 6-3: Use the Create New Theme Colors dialog box to create a custom color...

FIGURE 6-4: Use Word's Theme Fonts gallery to choose fonts for your document.

FIGURE 6-5: Use the Create New Theme Fonts dialog box to create your custom fon...

FIGURE 6-6: A document using a two-column layout.

FIGURE 6-7: The Columns dialog box offers settings for more sophisticated colum...

FIGURE 6-8: Use the Paper tab in the Page Setup dialog box to specify a custom ...

Book 2 Chapter 7

FIGURE 7-1: Printing on an envelope.

FIGURE 7-2: Printing labels.

FIGURE 7-3: You can use a Word table as a data source for a mail merge.

FIGURE 7-4: Choosing who gets mail.

FIGURE 7-5: Creating the address block.

FIGURE 7-6: Linking the address block with address fields.

FIGURE 7-7: Entering the greeting.

Book 2 Chapter 8

FIGURE 8-1: A document in Print Layout view.

FIGURE 8-2: The same document in Outline view.

FIGURE 8-3: An outline collapsed to show just the document’s headings.

FIGURE 8-4: One of Word’s predefined TOC styles.

FIGURE 8-5: Use the Table of Contents dialog box to define a custom TOC.

FIGURE 8-6: Use the Create New Building Block dialog box to save your custom TO...

FIGURE 8-7: Use the Caption dialog box to type your caption and select caption ...

FIGURE 8-8: An example caption added to a figure.

FIGURE 8-9: Use the Table of Figures dialog box to define a custom TOF.

FIGURE 8-10: When you add a default footnote, Word inserts the note number as a...

FIGURE 8-11: Use the Footnote and Endnote dialog box to set up a custom footnot...

FIGURE 8-12: The bibliographic fields that appear in the Create Source dialog b...

FIGURE 8-13: Click the citation and then click the Citation menu to display a l...

FIGURE 8-14: Use the Source Manager to add, edit, delete, and copy bibliographi...

FIGURE 8-15: An example of a main entry and a subentry.

Book 2 Chapter 9

FIGURE 9-1: Your Office 365 account includes Copilot if you see the Copilot ico...

FIGURE 9-2: In the Draft with Copilot dialog box, type the prompt that tells th...

FIGURE 9-3: Some Copilot-generated text based on the prompt shown in Figure 9-2...

FIGURE 9-4: The Draft with Copilot dialog box that appears when your document h...

FIGURE 9-5: The Rewrite with Copilot dialog box shows Copilot's revised version...

FIGURE 9-6: Type a slash (/) or click Reference a File to add a file to your pr...

FIGURE 9-7: On the Home tab, click the Copilot button to open the Copilot pane.

Book 3 Chapter 1

FIGURE 1-1: The Excel program window as it appears after first opening a blank ...

FIGURE 1-2: The Excel status bar.

FIGURE 1-3: The New screen is home to a fistful of templates you can use to get...

FIGURE 1-4: Searching for finance-related templates.

FIGURE 1-5: When you click a template thumbnail, Excel displays more details ab...

FIGURE 1-6: The downloaded template now appears in the New screen.

FIGURE 1-7: One way to complete a cell entry is to click the Enter button in th...

FIGURE 1-8: Dragging the Fill handle to fill in a series with the 12 months of ...

FIGURE 1-9: The series of monthly column headings with the AutoFill Options dro...

FIGURE 1-10: Some series created with AutoFill by using custom increments.

FIGURE 1-11: Creating a custom list of cities for AutoFill.

FIGURE 1-12: New data table containing full names that need to be split up in s...

Book 3 Chapter 2

FIGURE 2-1: As you drag the mouse, the Name box tells you how many rows and col...

Book 3 Chapter 3

FIGURE 3-1: When you select Delete Cells, Excel asks how you want the remaining...

FIGURE 3-2: Worksheet after deleting the cell with the duplicate entry.

FIGURE 3-3: Inserting three blank cells for missing entries in two columns of a...

FIGURE 3-4: The worksheet table after entering the missing entries in the newly...

FIGURE 3-5: The Income Analysis worksheet after zooming out to a 50% magnificat...

FIGURE 3-6: Worksheet at 232% magnification after zooming in on the cell range ...

FIGURE 3-7: The income worksheet after freezing Column A and Rows 1:2 in the wo...

FIGURE 3-8: The income worksheet after zooming in on the cell range J20:L25 aft...

FIGURE 3-9: The Paste Option button’s palette with the option buttons that comm...

Book 3 Chapter 4

FIGURE 4-1: The Regional Income worksheet with the window divided into two hori...

FIGURE 4-2: The Regional Income worksheet with the window divided into two vert...

FIGURE 4-3: Splitting the worksheet window into four panes: two horizontal and ...

FIGURE 4-4: Automatic outline applied to the CG Music sales data with three lev...

FIGURE 4-5: The outline after applying automatic styles with the Settings dialo...

FIGURE 4-6: Collapsed worksheet outline showing first- and secondary-level summ...

FIGURE 4-7: Totally collapsed worksheet outline showing only the first-level su...

FIGURE 4-8: Worksheet outline expanded to show only details for Download sales ...

Book 3 Chapter 5

FIGURE 5-1: The formula result appears in the cell, while the formula itself ap...

FIGURE 5-2: You can use cell addresses as formula operands.

FIGURE 5-3: Using AutoSum to create a SUM formula that totals a column of numbe...

FIGURE 5-4: Using the AutoSum feature to create a SUM formula that totals a row...

FIGURE 5-5: Use the Insert Function dialog box to, you know, insert a function.

FIGURE 5-6: Use the Function Arguments dialog box to specify the arguments for ...

FIGURE 5-7: Type the function name followed by the left parenthesis to see a Sc...

FIGURE 5-8: The Function Arguments dialog box shows the function syntax.

FIGURE 5-9: An original formula copied with the Fill handle across the last row...

FIGURE 5-10: An original formula copied with the Fill handle down the last colu...

FIGURE 5-11: Copying the formula in cell B9 across produces #DIV/0! errors in t...

FIGURE 5-12: Using an absolute cell reference in the divisor gets rid of the er...

FIGURE 5-13: The goal: to calculate each employee's hourly wages for the first ...

FIGURE 5-14: An array formula makes short work of hourly wage calculation.

FIGURE 5-15: You can define a name using the Formula bar's Name box.

FIGURE 5-16: In the Use in Formula list, click the name you want to paste into ...

FIGURE 5-17: Creating names from the row and column headings in a worksheet dat...

Book 3 Chapter 6

FIGURE 6-1: Examining data in the Analyze Data task pane.

FIGURE 6-2: Sparklines in action.

FIGURE 6-3: A forecast sheet.

FIGURE 6-4: Establishing a conditional format for data.

FIGURE 6-5: A table in a worksheet.

FIGURE 6-6: Sort to arrange the table data in different ways.

FIGURE 6-7: Filtering a worksheet by selecting just the unique columns values y...

FIGURE 6-8: Using Goal Seek to calculate the annual deposit required to end up ...

FIGURE 6-9: Goal Seek took all of a second or two to find a solution.

FIGURE 6-10: This data table has the input values in a column.

FIGURE 6-11: Enter the address of the input cell.

FIGURE 6-12: The data table results.

FIGURE 6-13: For a two-input data table, enter one set of values in a column an...

FIGURE 6-14: Enter the addresses of the input cells.

FIGURE 6-15: The two-input data table results.

FIGURE 6-16: A raw multicolumn list (left) turned into meaningful PivotTables (...

FIGURE 6-17: These PivotTables come highly recommended.

FIGURE 6-18: Constructing a PivotTable on the PivotTable Analyze tab.

Book 3 Chapter 7

FIGURE 7-1: The elements of an Excel chart.

FIGURE 7-2: A chart created from a range with more columns than rows.

FIGURE 7-3: A chart created from a range with more rows than columns.

FIGURE 7-4: Pull down a list in the Charts group to display a gallery of the se...

FIGURE 7-5: After Excel embeds the chart, it displays the Chart Design and Form...

FIGURE 7-6: In the Chart Elements list, click the element you want to work with...

FIGURE 7-7: Use the Format Chart Title pane to format the chart title.

FIGURE 7-8: In the Format Axis pane, use the Axis Options subtab to enhance the...

Book 3 Chapter 8

FIGURE 8-1: Click the Home tab's Copilot button to bring up the Copilot pane.

FIGURE 8-2: Copilot used a PivotTable to analyze the data according to the prom...

FIGURE 8-3: Clicking (in this case) Insert Cell adds Copilot's generated formul...

FIGURE 8-4: Click Apply to put Copilot's suggested conditional formatting into ...

FIGURE 8-5: Click Copilot's Apply button to put its sorting or filtering soluti...

FIGURE 8-6: Click Add to a New Sheet to insert Copilot's suggested chart into y...

Book 4 Chapter 1

FIGURE 1-1: To create a presentation, choose a template in the New window.

FIGURE 1-2: When you click a template in the New window, PowerPoint displays a ...

FIGURE 1-3: A few PowerPoint features to know.

FIGURE 1-4: After you select a presentation, PowerPoint displays its slides in ...

FIGURE 1-5: Use the icons inside an empty content placeholder to insert the cor...

FIGURE 1-6: Use the Photo Album dialog box to set up a presentation of photos.

FIGURE 1-7: PowerPoint uses Excel to add a chart to a slide.

FIGURE 1-8: Use the Header and Footer dialog box to specify the data that you w...

FIGURE 1-9: Begin the presentation outline by creating the slides and entering ...

FIGURE 1-10: The outline with some second-level outline items.

FIGURE 1-11: Each presentation comes with its own Slide Master, which acts as a...

Book 4 Chapter 2

FIGURE 2-1: You can apply a theme to one or more slides or to the entire presen...

FIGURE 2-2: Use the Colors gallery to click the color scheme you want to apply.

FIGURE 2-3: Use the Create New Theme Colors dialog box to create a custom color...

FIGURE 2-4: Click Theme Fonts and then click the font combination you want to a...

FIGURE 2-5: Use the Create New Theme Fonts dialog box to create your custom fon...

FIGURE 2-6: Click Theme Effects and then click the effect you want to apply.

FIGURE 2-7: Click Background Styles and then click the background you want to u...

FIGURE 2-8: Use the Replace Font dialog box to replace all instances of one typ...

FIGURE 2-9: In the Format Shape task pane, use the Shadow section of the Text E...

Book 4 Chapter 3

FIGURE 3-1: Use the Transition Effects gallery to apply a built-in slide transi...

FIGURE 3-2: Use the Animation Styles gallery to apply a predefined animation ef...

FIGURE 3-3: Use the Insert Hyperlink dialog box to create your link by hand.

FIGURE 3-4: Use the Action Settings dialog box to assign an action to an object...

Book 4 Chapter 4

FIGURE 4-1: The Recording toolbar appears while you rehearse your slide timings...

FIGURE 4-2: After you rehearse your slide timings, the Slide Sorter view shows ...

FIGURE 4-3: Use the Record Sound dialog box to record narration for a single sl...

FIGURE 4-4: A cameo inserted on a slide.

FIGURE 4-5: Use the recording screen to record your presentation.

FIGURE 4-6: Use the Define Custom Show dialog box to specify which slides you w...

Book 5 Chapter 1

FIGURE 1-1: Your first Outlook task is to set up an email account.

FIGURE 1-2: Some of the main sights of the Outlook window.

FIGURE 1-3: The Settings window is where you customize Outlook to suit your sty...

FIGURE 1-4: Use the message composition window to enter the email addresses of ...

FIGURE 1-5: Use the Draft with Copilot box to prompt Copilot to create a draft ...

FIGURE 1-6: Right after you send a message, you can change your mind by clickin...

FIGURE 1-7: A desktop notification for a new message.

FIGURE 1-8: Use the Categories settings to manage your account's categories.

FIGURE 1-9: Use the Rules tab to define your new rule.

FIGURE 1-10: Use the Create a Rule dialog box to create a new rule from the pro...

Book 5 Chapter 2

FIGURE 2-1: How the People app looks once you have added a few contacts.

FIGURE 2-2: Use this nameless window to enter data for your new contact.

FIGURE 2-3: Use the New Contact List dialog box to add members to your contact ...

FIGURE 2-4: Use the Change Photo dialog box to specify a photo for your contact...

Book 5 Chapter 3

FIGURE 3-1: Outlook’s Calendar app.

FIGURE 3-2: Configuring the work week.

FIGURE 3-3: Calendar’s Day view with the Eastern and Pacific time zones display...

FIGURE 3-4: Use this version of the new event form to set up a basic event.

FIGURE 3-5: Use the Recurrence list to choose the recurrence interval you want ...

FIGURE 3-6: Use the Repeat dialog box to set up a recurring event.

FIGURE 3-7: Use the Reminder list to choose the amount of time before the event...

FIGURE 3-8: Activate the All Day switch to convert a regular event into an all-...

FIGURE 3-9: Outlook enters all-day events above the timeline for the scheduled ...

FIGURE 3-10: An example of what the meeting request looks like on the recipient...

FIGURE 3-11: Use the Scheduling Assistant to find a time that works for every a...

Book 6 Chapter 1

FIGURE 1-1: In Access databases, tables store the raw data.

FIGURE 1-2: You can use Access forms to make data entry easier.

FIGURE 1-3: The answer to an Access query that asks, “Which Customer records ha...

FIGURE 1-4: A blank Access database, ready for action.

FIGURE 1-5: A new Access database based on the Asset Tracking template.

FIGURE 1-6: The main Access window offers the Navigation pane on the left and t...

FIGURE 1-7: Click the Navigation pane header to choose a different category.

FIGURE 1-8: Use the Navigation Options dialog box to hide and show groups withi...

FIGURE 1-9: Choose a data type for the field.

FIGURE 1-10: Use the Design view to get maximum control over the construction o...

FIGURE 1-11: Use the Input Mask Wizard to choose a predefined input mask or to ...

FIGURE 1-12: The layout of the Get External Data dialog box varies depending on...

FIGURE 1-13: A simple form created from the Customers table.

FIGURE 1-14: A split form created from the Products table.

FIGURE 1-15: A multiple items layout created from the Orders table.

Book 6 Chapter 2

FIGURE 2-1: You use the Datasheet view to enter your data into a table.

FIGURE 2-2: Use the Column Width dialog box to set the width of a field, in cha...

FIGURE 2-3: Use the Row Height dialog box to set the height of the datasheet ro...

FIGURE 2-4: The Customers table sorted on the Country field.

FIGURE 2-5: Use the Filter tab to perform sorts on two or more fields.

FIGURE 2-6: The table of customer purchases has more than 2,000 records.

FIGURE 2-7: The same table filtered to show only one product’s orders.

FIGURE 2-8: Using the Filter by Form tab to set up an “and” filter on two field...

FIGURE 2-9: The results of the filter shown in Figure 2-8.

FIGURE 2-10: Using the Filter by Form tab to set up an “or” filter on two field...

FIGURE 2-11: The results of the filter shown in Figure 2-10.

FIGURE 2-12: Using the Advanced Filter/Sort tab to set up an advanced filter.

FIGURE 2-13: The results of the filter shown in Figure 2-12.

FIGURE 2-14: In the Orders table, the first record has an Order ID value of 102...

FIGURE 2-15: The Orders and Order Details tables are related on the common Orde...

FIGURE 2-16: Click a plus sign (+) to display the records from the related tabl...

FIGURE 2-17: You use the Relationships window to establish relations between ta...

FIGURE 2-18: Access displays the Edit Relationships dialog box when you drag a ...

FIGURE 2-19: In the Relationships tab, a relationship between two tables is ind...

Book 6 Chapter 3

FIGURE 3-1: Use the Query Design view to enter fields, sorting options, and cri...

FIGURE 3-2: In the QBE grid, type your criteria in the Criteria cells.

FIGURE 3-3: The results of the query shown in Figure 3-2.

FIGURE 3-4: A query designed to show those records in the Order Details table w...

FIGURE 3-5: The dynaset produced by the query in Figure 3-4.

FIGURE 3-6: When you enter two expressions in the same row of the design grid, ...

FIGURE 3-7: The dynaset produced by the query in Figure 3-6.

FIGURE 3-8: To use

Or

criterion for different fields, enter the expressions on ...

FIGURE 3-9: The dynaset produced by the query in Figure 3-8.

FIGURE 3-10: You can combine

And

criteria and

Or

criteria in your queries.

FIGURE 3-11: The dynaset produced by the query in Figure 3-10.

FIGURE 3-12: Use the Expression Builder to add text, operators, database object...

FIGURE 3-13: Use the Total cell to choose the aggregate function you want to us...

FIGURE 3-14: The dynaset shows only the result of the calculation.

FIGURE 3-15: To group your totals, add the field used for the grouping to the l...

FIGURE 3-16: Access uses the columns to the left of the totals column to set up...

FIGURE 3-17: You can refine your groupings by adding more columns to the left o...

FIGURE 3-18: The dynaset produced by the query in Figure 3-17.

FIGURE 3-19: A query set up with a calculated column.

FIGURE 3-20: A dynaset with a calculated column.

FIGURE 3-21: When you add multiple, related tables to the query design window, ...

FIGURE 3-22: A query with three related tables that includes fields from all th...

FIGURE 3-23: The dynaset returned by the multiple-table query shown in Figure 3...

FIGURE 3-24: This update query increases the UnitPrice values by five percent f...

FIGURE 3-25: A delete query uses the asterisk field and any fields you need for...

FIGURE 3-26: Use the Make Table dialog box to define your new table.

Book 7 Chapter 1

FIGURE 1-1: You access the Teams apps via the navigation bar, and most apps hav...

FIGURE 1-2: Your current status appears in the Account Manager menu and whereve...

FIGURE 1-3: Teams offers a half dozen choices for manually setting your status.

FIGURE 1-4: Choose the notification settings that will help you achieve work-li...

FIGURE 1-5: Notifications let you know when your team has been active.

FIGURE 1-6: Start typing and Teams immediately displays search results that mat...

FIGURE 1-7: In the Search box, type / to display the slash commands that are at...

FIGURE 1-8: You can garner lots of information about a person from their profil...

FIGURE 1-9: The Copilot app.

FIGURE 1-10: Tab options for a channel (there are more options here than in a c...

FIGURE 1-11: The Teams App store is the central place to find useful apps and i...

Book 7 Chapter 2

FIGURE 2-1: Move the mouse pointer over a public team box to display the Join T...

FIGURE 2-2: Use the Create a Team dialog box to, you know, create a team.

FIGURE 2-3: You can make anyone in your organization a team owner.

FIGURE 2-4: If you’re the owner of a team, you should become familiar with thes...

Book 7 Chapter 3

FIGURE 3-1: The moderation options for a team’s initial standard channel.

FIGURE 3-2: The moderation settings for a team’s non-initial standard channels.

FIGURE 3-3: The moderation settings when channel moderation is set to On.

FIGURE 3-4: Use this dialog box to compose your channel post.

FIGURE 3-5: If you turn your post into an announcement, you need to add a headl...

FIGURE 3-6: The compose box that appears when you reply to a channel conversati...

FIGURE 3-7: Hover your cursor over a message to display the reaction icons.

FIGURE 3-8: In someone’s contact card, use the Send a Quick Message text box to...

FIGURE 3-9: Chat offers several ways to respond to messages you’ve received.

FIGURE 3-10: Group chat names consist of the first names of the participants.

Book 7 Chapter 4

FIGURE 4-1: Teams offers several ways to select a file to upload to your channe...

FIGURE 4-2 An example of a channel post with an attached file.

FIGURE 4-3: In a channel’s Files tab, click New to create a new file or folder.

FIGURE 4-4: Files in your team actually live in an associated SharePoint site.

FIGURE 4-5: The Shared tab in a chat lists all files that have been shared in t...

Book 7 Chapter 5

FIGURE 5-1: Use the New Meeting window to specify all the particulars of your T...

FIGURE 5-2: Channel meeting details and chat are listed in a channel, with opti...

FIGURE 5-3: Each meeting invite includes various ways to join the meeting.

FIGURE 5-4: Before you join a meeting, you get a chance to set your audio, vide...

FIGURE 5-5: When you first join your own meeting, you can use this window to in...

FIGURE 5-6: You can quickly learn who is in a meeting by clicking the People ic...

FIGURE 5-7: Use the Share Content menu to choose what you want to share.

FIGURE 5-8: The meeting recap offers a wealth of information about a completed ...

Book 8 Chapter 1

FIGURE 1-1: OneDrive for personal drafts (me); SharePoint team sites for collab...

FIGURE 1-2: You can link to both a personal OneDrive and a business OneDrive fo...

FIGURE 1-3: You can sync Teams and SharePoint folders to your device.

Book 8 Chapter 2

FIGURE 2-1: The OneDrive page in List view.

FIGURE 2-2: The OneDrive navigation pane.

FIGURE 2-3: The OneDrive My Files page in Tiles view with the Details pane show...

FIGURE 2-4: Click a folder name in the breadcrumb trail to open that folder dir...

FIGURE 2-5: Each file and folder has a big list of actions you can perform om t...

FIGURE 2-6: To switch your new file to its desktop app, click Open in Desktop o...

FIGURE 2-7: Follow the progress of your upload.

FIGURE 2-8: You can add SharePoint content as shortcuts to your OneDrive for ea...

Book 8 Chapter 3

FIGURE 3-1: The SharePoint home page.

FIGURE 3-2: The SharePoint home page’s left panel.

FIGURE 3-3: A SharePoint team site.

FIGURE 3-4: You can view (and change) each person’s group permission using the ...

FIGURE 3-5: You can view (and change) each person’s site permission using the P...

FIGURE 3-6: You can use the Toolbox pane to add a web part — such as Text, show...

FIGURE 3-7: You can use the Section pane to adjust the properties of the select...

FIGURE 3-8: You can use the Design Ideas pane to apply a pre-fab design to the ...

FIGURE 3-9: Click Add Column to add custom columns to a document library.

FIGURE 3-10: Create a list using existing lists or files (top) or a template (b...

FIGURE 3-11: If you select a template to start from, Lists shows the included c...

Book 8 Chapter 4

FIGURE 4-1: In the Open list, click Open Read-Only to open a document as read-o...

FIGURE 4-2: Word or Excel displays this information bar when opening a document...

FIGURE 4-3: When you mark a document as final, you can’t edit the document text...

FIGURE 4-4: When you open a document with a modification password, either type ...

FIGURE 4-5: Comments in the Comments pane.

FIGURE 4-6: A document with Track Changes turned on.

FIGURE 4-7: Comparing the changes made between an original document and its rev...

FIGURE 4-8: Notes explain what’s what in a worksheet.

FIGURE 4-9: Select what you want to leave unprotected on the worksheet.

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Copyright

Begin Reading

Index

About the Author

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Microsoft® 365 Office®All-in-One For Dummies®, 3rd Edition

Published by: John Wiley & Sons, Inc., 111 River Street, Hoboken, NJ 07030-5774, www.wiley.com

Copyright © 2025 by John Wiley & Sons, Inc. All rights reserved, including rights for text and data mining and training of artificial technologies or similar technologies.

Media and software compilation copyright © 2025 by John Wiley & Sons, Inc. All rights reserved, including rights for text and data mining and training of artificial technologies or similar technologies.

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Library of Congress Control Number: 2025930414

ISBN 978-1-394-29505-0 (pbk); ISBN 978-1-394-29506-7 (ebk); ISBN 978-1-394-29507-4 (epdf)

Introduction

You've heard of Microsoft Office, but what's all this about Office “365.” Is that how many days it's going to take you to learn how to use this thing? Is that how many headaches you're going to have to suffer through before you know what you're doing? Is that how many tissues you'll need to wipe away the tears caused by your struggles to tame this beast of a suite? Is that how many questions I'm going to ask before I get to my point?

To be honest, I have no idea what the “365” of Office 365 is supposed to mean. What I can tell you is that, although from the outside Office 365 appears hideously complex and impossible to master, once you get inside it's nowhere near as bad as it seems.

Or, I should say, Office 365 isn't as complicated as it looks if you have a guide who knows the easiest and simplest ways to navigate the Office landscape. Office 365 is a powerful set of tools if you have a teacher who can reduce convoluted Office tasks to simple steps that get the job done. Office 365 makes sense if you have an interpreter who can translate esoteric Office lingo into plain English.

Where are you supposed to find a guide, a teacher, and an interpreter for Office 365? Reader, you're looking right at it!

About This Book

Welcome to Microsoft 365 Office All-in-One For Dummies, 3rd Edition! The “All-in-One” part of the title means, first, that you don't need to buy a bunch of books to learn Office 365; all you need is this one. Sweet! But that “All-in-One” in the title also means that this book is your guide, teacher, and interpreter for Office 365. Bliss!

What the “All-in-One” part of the title does not mean is that this book tells you everything there is to know about Office 365. First, such a book would be ten times the size and, second, such a book would be incredibly boring! Knowing Office 365's abstruse technical minutiae and arcane for-geeks-only settings won't help you get your work (or play) done, so you won't find any of that nonsense in this book. Instead, I introduce every Office 365 feature with just enough background to give