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A fully illustrated, up-to-date, and start-to-finish guide to using Windows 11 devices
Tired of tech books that tell you what to do but never actually show you how to use your latest devices?
Then Teach Yourself VISUALLY Windows 11, 2nd Edition is for you. This book walks you through exactly how to get things done in Microsoft's newest Windows updates with crystal-clear, high-resolution screenshots and pictures that won't leave you scratching your head and wondering, “Why didn't that work?”
Teach Yourself Visually Windows 11 is a complete, start-to-finish visual tour of Windows 11. It will take you from “What do I do first?” to Windows guru, one picture and instruction at a time.
Looking for help on how to set up your Windows 11 tablet, laptop, or desktop computer for the first time? Teach Yourself Visually Windows 11 has got you covered with the visual interface explanations, Wi-Fi connection assistance, and Microsoft account setup directions you need to make that PC come alive.
And that's just chapter one.
Teach Yourself VISUALLY Windows 11 will also guide you through how to customize your PC, get connected to—and stay safe on—the web, message and email your friends and family, find specific files on your hard drive, check the weather forecast, secure your device against hackers and looky-loos, and pretty much everything else you can think of. You'll find:
Teach Yourself VISUALLY Windows 11 is the easiest, most intuitive, most fun, and most effective guide for everyone who prefers “show” over “tell” and who's ready to master their Windows 11 tablet, laptop, or desktop PC.
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Cover
Title Page
Chapter 1: Getting Started with Windows
Explore the PC Screen
Explore the Start Menu
Start and Close an App
Connect to Your Wireless Network
Put Windows to Sleep
Restart or Shut Down Windows
Switch to a Microsoft Account
Install an App
Switch Between Running Apps
Arrange Running Apps
Uninstall an App
Chapter 2: Customizing Windows
Pin an App to the Start Menu
Open the Settings App
Change the Lock Screen Background
Choose a Lock Screen Status App
Customize Syncing Between Devices
Access an App’s Features
Pin an App to the Taskbar
Change the Theme
Adjust the Volume
Set the Time Zone
Configure Windows to Work with Multiple Monitors
Customize the Taskbar
Work with Widgets
Set Up Multiple Desktops
Chapter 3: Surfing the Web
Open a Web Page
Open a Web Page in a Tab
Navigate Web Pages
Find Text on a Page
Navigate with the History List
Change Your Startup Page
Save Favorite Web Pages
Take Advantage of the Favorites Bar
Share a Web Page
Search for Sites
Download a File
Chapter 4: Sending and Receiving Email
Launch the Outlook App
Add Your Microsoft Account
Configure More Email Accounts
Send an Email Message
Format the Message Text
Add a File Attachment
Save a Draft of a Message
Receive and Read Email Messages
Reply to a Message
Forward a Message
Open and Save an Attachment
Delete a Message
Create a Folder for Saving Messages
Configure Outlook Settings
Chapter 5: Getting Social with Windows
Create a Contact
Import Contacts
View a Contact
Edit a Contact
Assign a Photo to a Contact
Add Extra Fields to a Contact
Create a Contact List
View Your Calendar
Add an Event to Your Calendar
Create a Recurring Event
Add an Event Reminder
Send or Respond to an Event Invitation
Customize Your Calendar
Chapter 6: Performing Day-to-Day Tasks with Apps
Search Your PC
Write a Note
Make a To-Do List
Display a Location on a Map
Get Directions to a Location
Check Your Weather Forecast
Check Another City’s Weather Forecast
Perform Calculations
Record a Voice Memo
Set an Alarm
Chapter 7: Working with Images
Import Images from a Digital Camera
Scan an Image
Navigate the Pictures Folder
View Your Images
Start a Slide Show
Mark a Photo as a Favorite
Repair an Image
Add a Photo Effect
Crop an Image
Rotate an Image
Delete an Image
Print an Image
Take a Picture with Your PC Camera
Chapter 8: Working with Multimedia
Import Videos from a Digital Camera
Navigate the Videos Folder
Watch a Video
Trim a Video
Buy or Rent a Movie or TV Show
Navigate the Music Folder
Play Music
Create a Playlist
Switch Between Audio Devices
Chapter 9: Editing Documents
Create and Save a Document
Open a Document
Edit Document Text
Find Text
Replace Text
Insert Special Symbols
Make a Copy of a Document
Create a OneNote Notebook
Add Pages and Sections to a Notebook
Add Text Notes
Add an Image to a Notebook Page
Work with Notebook Lists
Chapter 10: Working with Files
Select a File
Change the File View
Preview a File
Copy a File
Move a File
Rename a File
Create a New File
Delete a File
Restore a Deleted File
Add a File to Your OneDrive
Extract Files from a Compressed Folder
Specify a Different Program When Opening a File
Chapter 11: Sharing Your Computer
Display User Accounts
Create a User Account
Switch Between Accounts
Change Your User Account Picture
Change a User’s Password
Delete an Account
Add a Child to Your PC
Set Restrictions on a Child Account
Chapter 12: Getting More from a Tablet PC
Understanding Gestures
Using Gestures to Control Windows
Display the Touch Keyboard
Input Text with the Touch Keyboard
Customize the Touch Keyboard Size and Theme
Adjust Screen Brightness
Monitor Battery Life
Chapter 13: Implementing Security
Understanding Windows Security
Check for Security Problems
Scan Your PC for Threats
Display the Sign-In Options
Sign In with a PIN
Set Up a Fingerprint Sign-In
Sign In with Facial Recognition
Lock Your Computer
Configure Your PC to Lock Automatically
Browse the Web Privately
Control Your Private Information
Clear Your Activity History
Chapter 14: Making Windows More Accessible
Increase the Text Size
Magnify Screen Areas
Have Screen Text Read to You
Change to a High-Contrast Theme
Apply a Color Filter
Flash the Screen During Audio Notifications
Make the Keyboard More Accessible
Control Windows Via Voice
Chapter 15: Putting AI to Work with Copilot
Understanding Microsoft Copilot
Chat with Copilot
Generate Text from a Prompt
Rewrite Existing Text
Generate an Image from a Prompt
Add an Image to a Chat Session
Voice Chat with Copilot
Index
End User License Agreement
Cover
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Teach Yourself VISUALLY™ Windows® 11
Second Edition
Copyright © 2025 by John Wiley & Sons, Inc. All rights, including for text and data mining, AI training, and similar technologies, are reserved.
Published by John Wiley & Sons, Inc. All rights reserved, including rights for text and data mining and training of artificial technologies or similar technologies.
Published simultaneously in Canada and the United Kingdom.
ISBNs: 9781394279845 (paperback), 9781394279869 (ePDF), 9781394279852 (ePub)
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Trademarks: Wiley, the Wiley logo, Visual, the Visual logo, Teach Yourself VISUALLY, Read Less - Learn More and related trade dress are trademarks or registered trademarks of John Wiley & Sons, Inc. and/or its affiliates. Windows is a trademark of registered trademark of Microsoft Corporation. All other trademarks are the property of their respective owners. John Wiley & Sons, Inc. is not associated with any product or vendor mentioned in this book. Teach Yourself Visually™ Windows 11 is an independent publication and is neither affiliated with, nor authorized, sponsored, or approved by Microsoft Corporation.
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Library of Congress Control Number: 2024952172
Cover images: © Pickypicks/Adobe Stock, © Paul McFedries
Cover design: Wiley
About the Author
Paul McFedries is a full-time technical writer. Paul has been authoring computer books since 1991, and he has more than 100 books to his credit. Paul’s books have sold more than four million copies worldwide. These books include the Wiley titles Teach Yourself VISUALLY Microsoft 365, Second Edition; Windows 10 Portable Genius; Office 365 All-in-One For Dummies; Google Workspace For Dummies; HTML, CSS, & JavaScript All-in-One For Dummies; and Web Coding & Development For Dummies. Paul invites you to drop by his personal website at https://paulmcfedries.com.
Author’s Acknowledgments
It goes without saying that writers focus on text, and I certainly enjoyed focusing on the text that you’ll read in this book. However, this book is more than just the usual collection of words and phrases. A quick thumb-through the pages will show you that this book is also chock full of images, from sharp screenshots to fun and informative illustrations. Those colorful images sure make for a beautiful book, and that beauty comes from a lot of hard work by Wiley’s immensely talented group of designers and layout artists. I thank them for creating another gem. Of course, what you read in this book must also be accurate, logically presented, and free of errors. Ensuring all of this was an excellent group of editors that included project manager Sarah Hellert, technical editor Eric Butow, copy editor Kim Wimpsett, managing editor Moses Ashirvad, and content refinement specialist Saravanan Dakshinamurthy. Thanks to all of you for your exceptional competence and hard work. Thanks, as well, to acquisitions editor Jim Minatel for asking me to write this book.
How to Use This Book
Who This Book Is For
This book is for the reader who has never used this particular technology or software application. It is also for readers who want to expand their knowledge.
The Conventions in This Book
Steps
This book uses a step-by-step format to guide you easily through each task. Numbered steps are actions you must do; bulleted steps clarify a point, step, or optional feature; and indented steps give you the result.
Notes
Notes give additional information — special conditions that may occur during an operation, a situation that you want to avoid, or a cross reference to a related area of the book.
Icons and Buttons
Icons and buttons show you exactly what you need to click to perform a step.
Tips
Tips offer additional information, including warnings and shortcuts.
Bold
Bold type shows command names, options, and text or numbers you must type.
Italics
Italic type introduces and defines a new term.
CHAPTER 1
Getting Started with Windows
To do something useful with your computer and with Windows, you need to explore the screen, connect to your network, and learn how to work with apps.
Explore the PC Screen
Explore the Start Menu
Start and Close an App
Connect to Your Wireless Network
Put Windows to Sleep
Restart or Shut Down Windows
Switch to a Microsoft Account
Install an App
Switch Between Running Apps
Arrange Running Apps
Uninstall an App
Explore the PC Screen
Before getting to the specifics of working with Windows, take a few seconds to familiarize yourself with the basic elements of the screen. These include the desktop, the Start button, and the taskbar. In most cases, the Start button and the taskbar are always visible. If they do not appear, move the mouse pointer to the bottom of the screen.
Desktop Icon
An icon on the desktop represents a program or Windows feature. A program you install often adds its own icon on the desktop.
Mouse Pointer
When you move your mouse, this pointer () moves along with it.
Desktop
This is the Windows “work area,” meaning that it is where you work with your programs and documents.
Start Button
Click Start () to start programs and launch many of Windows’ features.
Search Icon
Click Search () to search for items on your PC or on the Internet.
Taskbar Icons
You use these icons to launch some Windows features with just a mouse click.
Taskbar
The programs you have open appear in the taskbar. You use this area to switch between programs if you have more than one running at a time.
Notification Area
This area displays small icons that notify you about things that are happening on your computer. For example, notifications appear if your printer runs out of paper or if an update to Windows is available over the Internet.
Time and Date
This is the current time and date on your computer. To display the full date, position the mouse pointer () over the time. To change the date or time, right-click the time.
Notifications
This icon tells you whether you have notifications that you have yet to view. Notifications give you information about what your computer and its apps are doing.
Explore the Start Menu
To get the most out of Windows, you need to know the layout of the Start menu. As its name implies, the Start menu is your main Windows starting point. Most of the tasks you perform with Windows — such as running apps, searching your PC, working with your Microsoft account, and restarting or shutting down your PC — are launched via the Start menu.
This section gives you an overview of the Start menu. The tasks you can run via the Start menu are covered in the rest of this chapter and throughout this book.
Start Menu
Click Start () or press to open the Start menu on the Windows desktop.
User Account
This icon represents your Windows user account. Clicking this icon displays a menu of user account–related tasks.
Power Icon
Click Power () to restart, shut down, or sleep your computer.
Recommended
This area displays recently added apps as well as documents you have worked with recently. Click an item to launch the app or open the document. You can also click More to display a longer list of recent apps and documents.
Pinned
This area displays apps that have been given a fixed position on the Start menu. Click an app’s icon to launch the app. You will learn how to pin apps to the Start menu in Chapter 2.
All Apps
Click All apps to display the full list of apps on your computer.
Search Box
You use this text box to search for items on your PC or on the Internet.
Start and Close an App
To perform tasks of any kind in Windows, you can use one of the apps installed on your computer. The application you use depends on the task you want to perform. For example, to surf the World Wide Web, you use a web browser application, such as the Microsoft Edge app that comes with Windows. To use an app, you select the one you want to run from the Start menu.
When you are done with an app, you should close it to reduce resources and keep the desktop uncluttered.
Start and Close an App
Start an App
Click Start ().
The Start menu appears.
If the app you want appears on the main Start menu, you can click the app icon and then skip the rest of these steps.
Click All apps.
The All Apps list appears.
Click the app you want.
To quickly navigate apps alphabetically, you can click any letter and then click the letter that contains the app you want.
If the app is in a submenu, you can click the submenu and then click the app icon.
The app runs.
Close an App
Click Close () or press + .
Note: If the app asks if you want to save changes, click Yes to ensure you do not lose any work.
Windows closes the app.
TIPS
Is there an easier way to locate an app?
Yes, you can perform a search to locate it. Click Search () on the taskbar and then begin typing the name of the app. As you type, Windows displays a list of apps and other items that match the characters. When the app you want appears, click it to run the program.
How do I navigate the pinned apps?
Some Start menus have two or more pages of pinned apps. To navigate the pages, click Next Page () () and Previous Page () (not shown), which appear to the right of the pinned apps. Refer to Chapter 2 to learn how to add your own pinned apps to the Start menu.
Connect to Your Wireless Network
If you have a wireless access point and your computer supports wireless networking, you can connect to the device to access your network. If the access point is also a router that is connected to the Internet, then connecting to the wireless network gives your computer Internet access, as well.
Most wireless networks are protected with a security key, which is a kind of password. To connect, you need to provide Windows with the key. However, after you connect to the network once, Windows remembers the key and connects again automatically whenever your computer is within range of the network.
Connect to Your Wireless Network
Click Network ().
Click Manage Wi-Fi Connections ().
Windows displays a list of wireless networks in your area.
Click your network.
If the list of wireless networks does not appear, you can click the Wi-Fi switch to On ( changes to ) to turn on your computer’s wireless capability.
Note: For home use, the terms wireless and Wi-Fi are synonymous.
To have Windows connect to your network automatically in the future, click Connect automatically ( changes to ).
Click Connect.
If the network is protected by a security key, Windows prompts you to enter it.
Type the security key.
If you want to be certain that you typed the security key correctly, you can temporarily click and hold Display Password Characters ().
Click Next.
Windows connects to the network.
The network icon changes from Disconnected () to Connected () to indicate that you now have a wireless network connection.
TIP
How do I disconnect from my wireless network?
To disconnect from the network, follow these steps:
Click Network ().
Click your network.
Click Disconnect. Windows disconnects from the wireless network.
Put Windows to Sleep
You can make your computer more energy efficient by putting Windows into sleep mode when you are not using the computer. Sleep mode means that your computer is in a temporary low-power mode. This saves electricity when your computer is plugged in, and it saves battery power when your computer is unplugged.
In sleep mode, Windows keeps your apps open. This is handy because it means that when you return from sleep mode, after you sign in to Windows again, you can immediately get back to what you were doing.
Put Windows to Sleep
Click Start ().
The Start menu appears.
Click Power ().
The Power options appear.
Click Sleep.
Windows activates sleep mode.
Note: To return from sleep mode, press your computer’s power button.
Note: To learn about the Lock command, refer to Chapter 13.
Restart or Shut Down Windows
You can restart Windows, which means that it shuts down and starts up again immediately. This is useful if your computer is running slowly or acting odd. Sometimes a restart solves the problem.
Alternatively, when you complete your work, you could shut down Windows. However, do not just shut off your computer’s power because doing so can cause problems: If you have documents with unsaved changes, you may lose those changes; you also could damage one or more Windows system files, which could make your system unstable. Therefore, you should always follow the proper steps when shutting down your PC.
Restart or Shut Down Windows
Shut down all your running programs.
Note: Be sure to save your work as you close your programs.
Click Start ().
The Start menu appears.
Click Power ().
The Power options appear.
Click one of these commands:
You can click Restart to shut down and then start your computer.
You can click Shut down to turn off your computer.
Switch to a Microsoft Account
You can get much more out of Windows by using a Microsoft account. When you connect a Microsoft account to your Windows user account, many previously inaccessible Windows features become immediately available. For example, you can use the Outlook app to access your email and the OneDrive app to store documents online. You can also download apps from the Microsoft Store, access your photos and documents anywhere online, and even sync your settings with other PCs for which you use the same account.
Switch to a Microsoft Account
Click Start ().
Click Settings.
Windows opens the Settings app.
Click Accounts.
The Accounts window appears.
Click Your info.
The Your Info window appears.
Click Sign in with a Microsoft account instead.
TIPS
Can I create a Microsoft account if I do not already have one?
Yes. When you get to the Sign In screen (shown later in this section), click Create one to open the Create Account window, type your email address, click Next, type a password, click Next, follow the prompts to complete the account, and then continue with step 10 later in this section.
Can I use a new email address for my new Microsoft account?
Yes, you can. In the Create Account window, click Get a new email address and then type the username you want to use with outlook.com. Your new address will be [email protected].
You do not need to use a Microsoft account to use Windows. Instead, you can use a local account, which allows you to log in to your PC, personalize settings, and use most Windows features. With a local account, you cannot install programs from the Microsoft Store if you are using Windows 11 Home. If you are using Windows 11 Pro, you can install only free programs from the Microsoft Store. To install any program from the Microsoft Store, and to synchronize your settings across other Windows devices, you need to switch to a Microsoft account.
The Sign In window appears.
To create a new Microsoft account, you can click Create one and then follow the instructions in the first tip earlier in this section.
Type your email address.
Click Next.
The Enter Password window appears.
Type your password.
Click Sign in.
Windows asks you to verify your current account password.
Type your password.
Click Next.
The One More Step window appears.
Click Next (not shown).
Windows asks if you want to use a PIN with your account.
Click Close ().
Note: Refer to Chapter 13 to learn how to add a PIN to your account.
Windows connects the Microsoft account to your user account.
The next time you start Windows, you can use your Microsoft account email address and password to sign in.
TIP
If I no longer want to use a Microsoft account with Windows, can I remove it?
Yes, but your personal data will no longer appear on the Start screen, you will not be able to access your files online, and your settings will no longer sync between PCs. To remove the Microsoft account, click Start (), click your username in the lower-left corner, and then click Change account settings. In the Accounts window, click Your info and then click Sign in with a local account instead.
Install an App
If Windows does not have an app that you need, you can obtain the app and then install it on your computer. You usually obtain apps from the Microsoft Store, which is an app that is preinstalled with Windows. Many Microsoft Store apps are free, but some require a payment using the credit card you have on file with your Microsoft account.
You can also install apps that are not available via the Microsoft Store. In this case, you obtain (and usually pay for) the app on the web and then download the app to your computer. However, it is important to only install apps that you obtained from a reputable and secure site.
Install an App
Click Start ().
Click Microsoft Store.
You can also click Microsoft Store ().
Note: You need a Microsoft account to install from the Microsoft Store, as described in the previous section, “Switch to a Microsoft Account.”
The Microsoft Store app appears.
Click Apps.
Microsoft Store displays the Apps screen, which enables you to browse apps by category.
Alternatively, if you know the name of the app you want to install, you can use the Search box to locate the app.
For each category, you can click the category name to display all the apps in the category.
Click the app you want to install.
Click Install.
Alternatively, if the app is not free, you can click the price button and then follow the prompts to set up a payment method and complete the purchase.
Windows installs the app.
TIP
How do I install software downloaded from the Internet?
Follow these steps:
Click File Explorer ().
Open your Downloads folder.
Note: If you saved the downloaded file in a folder other than Downloads, use File Explorer to find the downloaded file. To view a file with File Explorer, refer to Chapter 10.
The Downloads folder appears.
Double-click the file.
The software’s installation app begins.
Note: For compressed files, extract the files and then double-click the setup file. Refer to Chapter 10 for more information.
Follow the installation instructions the app provides.
Switch Between Running Apps
If you plan on running multiple apps at the same time, you need to know how to easily switch from one application to another. In Windows, after you start one application, you do not need to close that application before you open another one. Windows supports a feature called multitasking, which means running two or more applications simultaneously. You can switch from one program to another using the taskbar, the Task View feature, or the keyboard.
Switch Between Running Apps
Switch Apps Using the Taskbar
Windows displays a line under the icon of the current app.
Position the mouse pointer () over the taskbar icon of the app you want to switch to.
Windows displays a thumbnail version of the app window.
Click the app’s taskbar icon.
Note: An app does not have to be minimized to the taskbar for you to use the app’s taskbar icon.
Windows brings the app’s window to the foreground.
Note: If any part of the app’s window appears, you can also switch to the app by clicking its window, even if the window is in the background.
The taskbar icon of the foreground app is displayed with a long, blue line underneath.
The taskbar icons of other running apps are displayed with a short, gray line.
Switch Apps Using Task View
In the taskbar, click Task View () or press + .
Windows displays thumbnails for each running app.
Click the thumbnail of the app you want to switch to.
Windows switches to the app.
TIP
How can I switch between apps using the keyboard?
There are two methods you can use to switch between apps using the keyboard:
The first method is to press and hold and then press to display thumbnail versions of the open windows. Press until the window you want to work in is selected and then release .The second method is to press + to open Task View. Use the arrow keys — particularly and — to select the thumbnail of the app you want to work with and then press .Arrange Running Apps
You can make it more efficient to multitask apps by arranging the app windows on the desktop. There will be times when you want to view the content of multiple windows at the same time. For example, you might be surfing the web using Microsoft Edge in one window but also want to watch the Outlook window for incoming email. Rather than constantly switching between the apps, you can select a snap layout that makes both apps visible on the desktop. A snap layout is a predefined arrangement of two or more app windows.
Arrange Running Apps
Position the mouse pointer () over Maximize () in the upper-right corner of an app you want to arrange.
Note: If the app window is already maximized, position the mouse pointer () over Restore () instead.
Windows displays a gallery of snap layouts. In this case, Windows is showing six different layouts. Depending on your screen size, more layouts might be displayed.
Note: The blank boxes in each layout show you how the app windows will be arranged on the desktop.
The first row of snap layouts includes one or more suggested apps to include in the layout. If the app or apps you want to use appear, you can click that layout and then skip the rest of these steps.
In the snap layout you want to use, click the box that represents the position you want to use for the current app.
Windows arranges the app window in the position you specified.
Windows displays thumbnail versions of your other open app windows.
Click the thumbnail of the other app you want to snap.
Windows arranges the app windows in the snap layout you selected.
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Is there an easy way to switch to all the apps in an existing snap layout?
Yes. While the snap layout is in place, Windows groups the applications together. If you want to display the apps in that layout all at once, you can select the group.
To select an app layout group, position the mouse pointer () over the taskbar icon of any app in the snap layout. In the thumbnail windows that appear, click the one labeled Group ().
Uninstall an App
If you have an app that you no longer use, you can free up some hard drive space and reduce clutter on the Start screen by uninstalling that app. When you install an app, the program stores its files on your computer’s hard drive, and although most programs are quite small, many require hundreds of megabytes of hard drive space. Uninstalling an app you do not need frees up the hard drive space it uses and removes its tile (or tiles) from the Start menu (if it has any there) and the All Apps list.
Uninstall an App
Uninstall via the Start Menu
Click Start ().
Use the Start menu or the All Apps list to locate the app you want to uninstall.
Right-click the app.
Click Uninstall.
Windows asks you to confirm.
Click Uninstall.
Windows removes the app.
Uninstall via Settings
Click Search ().
Type uninstall in the Search box.
Click Add or remove programs.
The Installed Apps window appears.
Click More () to the right of the app you want to uninstall.
Click Uninstall.
Windows asks you to confirm.
Click Uninstall.
Windows removes the app.
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How can I uninstall the app that is taking up the most space?
Click Start ().
Click Settings () to open the Settings app.
Click Apps.
Click Installed Apps.
In the Sort By list, click Size (Large to Small).
Windows sorts the apps from largest to smallest.
Click More options () to the right of the app you want to remove.
Click Uninstall.
Click Uninstall when Windows asks you to confirm.