Word 2007 For Dummies E-Book

Dan Gookin

• Herausgeber: John Wiley & Sons
• Kategorie: Wissenschaft und neue Technologien
• Sprache: Englisch
• Veröffentlichungsjahr: 2011

Beschreibung

• Dan Gookin's For Dummies guides to Word have consistently led the pack, selling more than 1.7 million copies in previous editions
• The author's irreverent sense of humor and crystal-clear prose make getting up to speed on Word a snap
• Thoroughly updated to cover Word's new interface, new file format options, and new collaboration and connectivity features
• An essential resource for everyone who wants to hit the ground running with Word 2007 and make the most of all the new features

Leseprobe

Word 2007 For Dummies

by Dan Gookin

Word 2007 For Dummies®

Published byWiley Publishing, Inc.111 River St.Hoboken, NJ 07030-5774www.wiley.com

Copyright © 2007 by Wiley Publishing, Inc., Indianapolis, Indiana

Published by Wiley Publishing, Inc., Indianapolis, Indiana

Published simultaneously in Canada

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Library of Congress Control Number: 2006934826

ISBN-13: 978-0-470-03658-7

ISBN-10: 0-470-03658-3

Manufactured in the United States of America

10 9 8 7 6 5

1B/QV/RS/QW/IN

About the Author

After physically destroying three typewriters, Dan Gookin bought his first computer in 1982 at the urging of the guy in the typewriter repair shop. Contrary to his prejudices, Dan quickly discovered that computers were about more than math, and he quickly took to the quirky little devices.

Twenty-five years later, Mr. Gookin has written over 100 books about computers and high tech and gone through more than 50 computers, including a dozen or so laptops and portables. He has achieved fame as one of the first computer radio talk show hosts, the editor of a magazine, a national technology spokesman, and an occasional actor on the community theater stage.

Dan still considers himself a writer and computer “guru” whose job it is to remind everyone that computers are not to be taken too seriously. His approach to computers is light and humorous, yet very informative. He knows that the complex beasts are important and can do a great deal to help people become productive and successful. Dan mixes his vast knowledge of computers with a unique, dry sense of humor that keeps everyone informed — and awake. His favorite quote is “Computers are a notoriously dull subject, but that doesn’t mean I have to write about them that way.”

Dan Gookin’s most recent books are PCs For Dummies, 10th Edition, Laptops For Dummies, 2nd Edition, and some new titles he can’t yet discuss under threat of death. He holds a degree in communications/visual arts from UCSD. Dan dwells in North Idaho, where he enjoys woodworking, music, theater, riding his bicycle, and spending time with the lads.

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Contents

Title

Introduction

What’s New in Word 2007?

About This Book

How to Use This Book

Foolish Assumptions

How This Book Is Organized

What’s Not Here

Icons Used in This Book

Where to Go from Here

Part I : Hello, Word!

Chapter 1: Word Hokey-Pokey

How Do I Start Word? Let Me Count the Ways. . . .

Behold Word!

Cajoling Word to Help You

When You’re All Done

Chapter 2: Making Friends with the Keyboard

Behold the PC Keyboard!

Typing (Or, the Old Hunt-and-Peck)

Things to Notice Whilst You Type

Chapter 3: A Quick Guide to Word (For the Impatient)

The Overview

Starting Out with a New Document

Typing the Text

Formatting a Document

Save Your Stuff!

Finishing a Document

Wrapping Things Up

Part II : Word Processing Basics

Chapter 4: Moving Around a Document Hither, Thither, and Yon

Scrolling a Document

Moving the Insertion Pointer

Using Browse Buttons to Navigate

Getting Lost and Going Back

Go to Wherever with the Go To Command

Chapter 5: Editing Text

Deleting Stuff

Splitting and Joining

Mistakes? Mistakes? Undo Them with Haste

Chapter 6: Find and Replace

Text Happily Found

Replacing What’s Been Found

Chapter 7: Text Blocks, Stumbling Blocks, Writer’s Blocks

What Is a Block of Text?

Marking a Chunk of Text As a Block

Deselecting a Block

You’ve Marked the Block — Now What?

The Miracle of Collect-and-Paste

Chapter 8: Proofing Your Document (Spelling and Grammar)

Hun Dewing Yore Mist Aches

Check Your Spelling

Instant Text-Fixin’ with AutoCorrect

Grammar Be Good

Proofing Your Entire Document at Once

Customizing Proofing Options

Improving Your Word Power

Making Every Word Count

Chapter 9: Documents and Files

All About Files

Making a New Document

Saving a Document

Opening a Document

Chapter 10: The Printer, the Paper, the Document Maker

Preparing the Printer

Preview Before You Print

Printing a Whole Document

Printing Part of a Document

Printing More than One Copy of Something

Canceling a Print Job (Omigosh!)

Part III : Formatting

Chapter 11: Formatting Text

How to Format Text

Basic Text Formatting

Text Transcending Teeny to Titanic

More Colorful Text Makes Not for More Colorful Writing

Undoing All This Text-Formatting Nonsense

Fun and Formatting in the Font Dialog Box

Changing the CASE of Text

Chapter 12: Formatting Paragraphs

How to Format a Paragraph

Where the Paragraph Formatting Commands Lurk

Paragraph Justification and Alignment

Making Room Before, After, or Inside Your Paragraphs

Paragraph Indentation

Who Died and Made This Thing Ruler?

Chapter 13: Setting Tabs

The Story of Tab

The Tab Stops Here

The Standard Left Tab Stop

The Center Tab Stop

The Right Tab Stop

The Decimal Tab

The Bar Tab

The Tabs Dialog Box

Unsetting a Tab Stop

Chapter 14: Formatting Pages

Describe That Sheet o’ Paper

Page Numbering

New Pages from Nowhere

Page Froufrou

Chapter 15: Formatting Documents

The Oft Misunderstood Yet Useful Concept of Sections

Adding a Cover Page (Sneaky and Quick)

Hats and Shoes for Your Pages (Headers and Footers)

Chapter 16: The Styles of Word

The Big Style Overview

Effortless Formatting Fun with Quick Styles

Do-It-Yourself Styles

Managing All Your Various Styles

Chapter 17: Themes and Templates

Formatting Fast and Fancy with a Theme

Whipping Out Similar Documents Based on a Template

Chapter 18: Misc. Formatting Stuff

Automatic Formatting

Become an Expert in Your Fields

Center a Page, Top to Bottom

Steal This Format!

Part IV : Making Your Document All Fancy-Schmancy

Chapter 19: Borders, Boxes, and Background Color

This Border Situation

Lines and Boxes Around Your Text

Background Colors

Chapter 20: Turning the Tables

Furnish Forth the Tables

It’s Your Turn to Set the Table

Table Craftsmanship

Chapter 21: Carousing with Columns

All About Columns

Here Come the Columns!

The End of the Column

Chapter 22: I Love Lists

Basic Bullets and Numbers

Lists of Things in Your Document

Footnotes and Endnotes

Chapter 23: Going Graphical

Here Come the Graphics!

Images and Text Can Mix

Image Editing

Chapter 24: Stick This in Your Document

Characters Fun and Funky

Say It in WordArt

Spice Up Your Document with a Text Box

Instant Graphical Goodness with SmartArt

Part V : What Else Is Left?

Chapter 25: Multiple Documents, Multiple Windows, Multiple Formats, Multiple Madness

Multiple Document Mania

Working with Non-Word Document Formats

Chapter 26: Other Ways of Viewing a Document

Organize Your Thoughts

Sit Back and Read

Chapter 27: Working This Out Together

Here Are My Thoughts

Whip Out the Yellow Highlighter

Look What They’ve Done to My Text, Ma

Chapter 28: Merrily We Mail Merge

All About Mail Merge

Mail Merge Ho!

Chapter 29: Labels of Love

The Label Thing

Here’s a Sheet of Identical Labels

Print That Address List

A Label Trick with Graphics

Chapter 30: Customizing Word

All the Better to See You, My Dear

The Status Bar Configuration Menu

The Quick Access Toolbar

Part VI : The Part of Tens

Chapter 31: The Ten Commandments of Word

Thou Shalt Remember to Save Thy Work

Thou Shalt Not Use More Than One Space

Thou Shalt Not Press Enter at the End of Each Line

Thou Shalt Not Neglect Thy Keyboard

Thou Shalt Not Manually Number Thy Pages

Thou Shalt Not Use the Enter Key to Start a New Page

Thou Shalt Not Click OK Too Quickly

Thou Shalt Not Forget Thy Undo Command

Honor Thy Printer

Thou Shalt Have Multiple Document Windows Before Thee

Chapter 32: Ten Cool Tricks

Automatic Save with AutoRecover

Keyboard Power!

Build Your Own Fractions

Electronic Bookmarks

Document Inspection

The Drop Cap

The Document Map

Add an Envelope to Your letter

Sort Your Text

Text That Doesn’t Print

Chapter 33: Ten Odd Things

Equations

Math

Document Defense Options

Hyphenation

Document Properties

The Developer Tab

Cross-References

Smart Tags

Click-and-Type

Word and the Internet

Chapter 34: Ten Avuncular Suggestions

Keep Printer Paper, Toner, and Supplies Handy

Get Some References

Keep Your Computer Files Organized

Know a Little Windows

Back Up Your Work

Use AutoCorrect

Use Those Keyboard Shortcuts

Try New Things

Let Word Do the Work

Don’t Take It All Too Seriously

: Further Reading

Introduction

Are you nervous? Intimidated? Befuddled and confused beyond all recourse? What did they do to Word? Just when you thought you finally had a leg up on the program, just as you finally remembered that the Sort command is on the Tables menu, they’ve gone and changed . . . everything! What a headache!

Welcome to Word 2007 For Dummies, which is a better solution to your word processing pains than taking two aspirin and calling tech support in the morning. This book is your friendly, informative, and entertaining guide to the newfangled way of processing words that is Word 2007.

I’m not telling you that this book will make you all cozy and pleased with the new ways of Word. No, I’m merely promising that this book eases the pain everyone feels with Word 2007. Let other authors apologize for the program! I’m here to kick Word in the butt and, hopefully, you’ll enjoy watching that.

What’s New in Word 2007?

Earlier versions of Word all looked alike. They had menus, toolbars, task panes, and other pop-up, drop-down, leak-out nonsense. With Word 2007, all that stuff is gone, nailed shut in a box and wheeled away into that huge warehouse where the U.S. government keeps the Ark of the Covenant. Word 2007 sports no menus. It has only one tiny toolbar.

Replacing the menus and toolbars is a tabbed Ribbon system. The tabs are like the menus of old, but their commands are grouped into graphical command buttons. Some buttons are commands, some buttons are menus. This setup can be overwhelming at first, but I must admit that it makes it possible to do some tasks in fewer steps than with the old Word interface. Knowing that, of course, doesn’t make the thing less intimidating.

Beyond the interface, Word is a bit stricter on styles and formatting. The benefit here is instant previews, or the ability to instantly see how changes affect your document as you browse a menu. Part III of this book explains more.

Word’s main mode of operation is Print Layout view. If you were a fan of Normal or Draft view in previous versions of Word, I highly recommend that you switch to Print Layout view, if you haven’t already.

Finally, many commands didn’t survive the transition from older versions of Word to Word 2007. You won’t find any of the following in Word 2007:

AutoFormat Save All

Close All Save As Web Page

Character Animation Speech

File Search Wizards

Frames WordPerfect Help

Office Assistant

These items were either dropped entirely or replaced with something better.

About This Book

I don’t intend for you to read this book from cover to cover. It’s not a novel, and if it were, it would be a musical novel and you’d be required to sing the songs and go through the dances with all the characters in a book and, quite honestly, I don’t think that the people near you would let you get away with it.

This book is a reference. Each chapter covers a specific topic or task that Word does. Within a chapter, you find self-contained sections, each of which describes how to perform a specific task or get something done. Sample sections you encounter in this book include:

Saving your stuff

Moving a block of text

Quickly finding your place

Aligning paragraphs

Cobbling a table together quickly

Creating a table of contents

Adding topics to your outline

There are no keys to memorize, no secret codes, no tricks, no videos to sleep through, and no wall charts. Instead, each section explains a topic as though it’s the first thing you read in this book. Nothing is assumed, and everything is cross-referenced. Technical terms and topics, when they come up, are neatly shoved to the side, where you can easily avoid reading them. The idea here isn’t for you to learn anything. This book’s philosophy is to help you look it up, figure it out, and get back to work.

How to Use This Book

You hold in your hands an active book. The topics between this book’s yellow-and-black covers are all geared toward getting things done in Word 2007. Because nothing is assumed, all you need to do is find the topic that interests you and read.

Word uses the mouse and keyboard to get things done. Still, the program looks different from traditional Windows programs, so pay attention!

This is a keyboard shortcut:

Ctrl+P

This shortcut means that you should press and hold the Ctrl (control) key and type a P, just as you would press Shift+P to get a capital P. Sometimes, more than two keys need to be pressed at the same time:

Ctrl+Shift+T

In this line, you press Ctrl and Shift together and then press the T key. Release all three keys.

Commands in Word 2007 exist as command buttons on the Ribbon interface. This book may refer to the tab, the command group, and then the button itself to help you locate that command button — for example, the Page Layout tab, Page Background group, Page Color button. Or, I might say “the Page Color button found in the Page Layout tab’s Page Background group.

Often times, command buttons are shown in the margin, which can help you locate them.

Menu commands are listed like this:

Table⇒Insert Table

This command means that you choose the command named Insert Table from the Table menu. Note that Table is most likely a button on the Ribbon.

The File menu from previous versions of Word now exists as the Microsoft Office Button menu, which I refer to as the Office Button menu. You still press Alt+F to access this menu, and it contains items similar to the old File menu.

When I describe a message or something you see on-screen, it looks like this:

Why should I bother to learn about compound interest when

robots will eventually destroy the human race?

If you need further help operating your computer or a good general reference, I can recommend my book PCs For Dummies, published by Wiley Publishing, Inc. The book contains lots of useful information to supplement what you find in this book.

Foolish Assumptions

Though this book was written with the beginner in mind, I still make a few assumptions. Foremost, I assume that you’re using a computer. You use Windows as the computer’s operating system, either Windows Vista or Windows XP or any other version of Windows that can run Word 2007. There are no specific issues between Word and Windows as far as this book is concerned, but keep in mind that this book isn’t about Windows.

Your word processor is Microsoft Word 2007. It is not Microsoft Works. It is not an earlier version of Word. It is not WordPerfect. It is not a version of Word that runs on a Macintosh.

Throughout this book, I use “Word 2007” and “Word” interchangeably. Both refer to the same thing. (Word 2007 may also be referred to as Word 12 in some instances, although not in this book.)

Word 2007 is a part of the Microsoft Office 2007 suite of programs. This book doesn’t cover any other part of Microsoft Office, nor do I assume that you even have the Microsoft Office suite installed.

How This Book Is Organized

This book contains six major parts, each of which is divided into several chapters. The chapters themselves have been sliced into smaller, modular sections. You can pick up the book and read any section without necessarily knowing what has already been covered in the rest of the book. Start anywhere.

Here’s a breakdown of the parts and what you can find in them:

Part I: Hello, Word!

This part provides a quick introduction to Word and word processing. Information is offered on how best to use your keyboard, plus a simple overview of the typical word processing day. Part I contains lots of good, basic information.

Part II: Word Processing Basics

The chapters in this part of the book cover the 7 basic tasks of any word processor: moving around a document, editing text, search and replace, working with blocks of text, document proofing, saving and opening, and finally printing.

Part III: Formatting

This part deals with formatting, from the smallest iota of text to formatting commands that span an entire document and more. Formatting is the art of making your document look less ugly.

Part IV: Making Your Document All Fancy-Schmancy

This part is formatting dessert, or things you can do beyond regular formatting to help make your document look like more than a typical, boring document. It covers lines, borders, tables, columns, lists, graphical goodness, and all sorts of stuff that makes Word more than a typical word processor.

Part V: What Else Is Left?

This part covers a few dangling details that I consider myself fortunate to write about, such as outlining, collaboration, mail merge, label-making, and other interesting things that Word does.

Part VI: The Part of Tens

The traditional last part of any For Dummies book contains chapters with lists of ten items. You’ll find lots of helpful stuff here, some weird things you may not know about, plus even more useful tips, tricks, and good suggestions.

What’s Not Here

Word is one heck of a program. Covering the entire thing would take a book several thousand pages long. (I kid you not.) My approach in this book is to cover as much basic word processing as possible. Because of that, some advanced features did get pushed off the table of contents.

You won’t find any information here on macros in Word. Although they can be useful, it’s tough to get into macros without broaching the more technical topic of Microsoft Office Visual Basic, which is a true programming language — definitely not beginner stuff.

Some of the more esoteric features are touched upon lightly here. For example, I could spend about 70 pages detailing what can be done with graphics in Word, but I limited myself to only a dozen pages.

Finally, this book doesn’t cover using Word to do anything on the Internet. That includes using e-mail, making a Web page, blogging, online publishing, creating forms, or doing that kind of stuff. This is a word processing book, and Word is a word processor.

Icons Used in This Book

This icon flags useful, helpful tips or shortcuts.

This icon marks a friendly reminder to do something.

This icon marks a friendly reminder not to do something.

This icon alerts you to overly nerdy information and technical discussions of the topic at hand. The information is optional reading, but it may enhance your reputation at cocktail parties if you repeat it.

Where to Go from Here

Start reading! Observe the table of contents and find something that interests you. Or, look up your puzzle in the index.

Because Word 2007 has changed, whether you’re new to the program or not, you should start reading at Chapter 1.

Read! Write! Let your brilliance shine on a sheet of paper.

My e-mail address is [email protected]. Yes, that’s my real address. I try to reply to all the e-mail I get, although sometimes I’m not that speedy. And, although I enjoy saying “Hi” or answering questions about this book, please do not e-mail me with technical support questions or problems with your computer. For that, I can recommend reading my book Troubleshooting Your PC For Dummies (Wiley).

You can also visit my Web page for more information or as a diversion: www.wambooli.com. Be sure to check out the Wambooli Forums while you’re there.

Enjoy the book. And enjoy Word. Or at least tolerate it.

Part I

Hello, Word!

In this part . . .

Blame it all on Homer. One day, he was telling his epic poem The Iliad to a crowd of eager Greeks. The Greeks were thrilled. One Greek in particular was so enamored with the tale that he blurted out, “This stuff is great! If only we could remember it all!”

Irritated at being interrupted, Homer replied, “Why not write it down?”

The Greeks collectively went “Huh?”

Homer explained, “Me? I’m blind. I had to memorize the whole thing. You — you have sight. You can write it down. Of course, it would be nifty if you had a word processor, which would make typing the thing easy, as well as formatting and printing it. But you’re thousands of years too early for that. So my advice is to start by creating an alphabet. Better still, you’re Greeks: Steal an alphabet.”

And so the long quest began. From the Greek alphabet to reading and writing for the masses to moveable type to the fountain pen and the typewriter, and now . . . this, this word processor, which I introduce to you in the chapters that comprise this part of the book.

Chapter 1

Word Hokey-Pokey

In This Chapter

Starting Word

Reading the Word screen

Getting help from Word

Exiting Word (or not)

Cheer up! Word processing is one of the best things that a computer can do. It’s much better than trying to compose your thoughts on a typewriter. It’s better than worrying about good penmanship. It’s much more efficient than using Gutenberg’s moveable-type machine. It’s cheaper than paying a scribe to scribble hieroglyphics on a papyrus roll. And it’s certainly better than chipping a stone tablet with a rock. Keep that rock handy, though: You may still need something to smash the computer when it frustrates you.

This chapter provides an overview of Microsoft Word 2007. It’s your introduction to the newfangled way that people are word processing during this, the breakfast of the 21st century. So, sit back, relax, grab a refreshing beverage, and definitely put down that rock! You’ll be on your way to writing words electric in no time.