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Word 2016 For Dummies E-Book

Dan Gookin

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Herausgeber: John Wiley & Sons
Kategorie: Wissenschaft und neue Technologien
Sprache: Englisch
Veröffentlichungsjahr: 2015

Beschreibung

The bestselling beginner's guide to Microsoft Word Written by the author of the first-ever For Dummies book, Dan Gookin, this new edition of Word For Dummies quickly and painlessly gets you up to speed on mastering the world's number-one word processing software. In a friendly, human, and often irreverent manner, it focuses on the needs of the beginning Word user, offering clear and simple guidance on everything you need to know about Microsoft Word 2016, minus the chin-scratching tech jargon. Whether you've used older versions of this popular program or have never processed a single word, this hands-on guide will get you going with the latest installment of Microsoft Word. In no time, you'll begin editing, formatting, proofing, and dressing up your Word documents like a pro. Plus, you'll get easy-to-follow guidance on mastering more advanced skills, like formatting multiple page elements, developing styles, building distinctive templates, and adding creative flair to your documents with images and tables. * Covers the new and improved features found in the latest version of the software, Word 2016 * Shows you how to master a word processor's seven basic tasks * Explains why you can't always trust the spell checker * Offers little-known keyboard shortcuts If you're new to Word and want to spend more time on your actual work than figuring out how to make it work for you, this new edition of Word 2016 For Dummies has you covered.

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Leseprobe

Word 2016 For Dummies®

Published by: John Wiley & Sons, Inc., 111 River Street, Hoboken, NJ 07030-5774, www.wiley.com

Published simultaneously in Canada

No part of this publication may be reproduced, stored in a retrieval system or transmitted in any form or by any means, electronic, mechanical, photocopying, recording, scanning or otherwise, except as permitted under Sections 107 or 108 of the 1976 United States Copyright Act, without the prior written permission of the Publisher. Requests to the Publisher for permission should be addressed to the Permissions Department, John Wiley & Sons, Inc., 111 River Street, Hoboken, NJ 07030, (201) 748-6011, fax (201) 748-6008, or online at http://www.wiley.com/go/permissions.

Trademarks: Wiley, For Dummies, the Dummies Man logo, Dummies.com, Making Everything Easier, and related trade dress are trademarks or registered trademarks of John Wiley & Sons, Inc. and may not be used without written permission. All other trademarks are the property of their respective owners. John Wiley & Sons, Inc. is not associated with any product or vendor mentioned in this book.

LIMIT OF LIABILITY/DISCLAIMER OF WARRANTY: THE PUBLISHER AND THE AUTHOR MAKE NO REPRESENTATIONS OR WARRANTIES WITH RESPECT TO THE ACCURACY OR COMPLETENESS OF THE CONTENTS OF THIS WORK AND SPECIFICALLY DISCLAIM ALL WARRANTIES, INCLUDING WITHOUT LIMITATION WARRANTIES OF FITNESS FOR A PARTICULAR PURPOSE. NO WARRANTY MAY BE CREATED OR EXTENDED BY SALES OR PROMOTIONAL MATERIALS. THE ADVICE AND STRATEGIES CONTAINED HEREIN MAY NOT BE SUITABLE FOR EVERY SITUATION. THIS WORK IS SOLD WITH THE UNDERSTANDING THAT THE PUBLISHER IS NOT ENGAGED IN RENDERING LEGAL, ACCOUNTING, OR OTHER PROFESSIONAL SERVICES. IF PROFESSIONAL ASSISTANCE IS REQUIRED, THE SERVICES OF A COMPETENT PROFESSIONAL PERSON SHOULD BE SOUGHT. NEITHER THE PUBLISHER NOR THE AUTHOR SHALL BE LIABLE FOR DAMAGES ARISING HEREFROM. THE FACT THAT AN ORGANIZATION OR WEBSITE IS REFERRED TO IN THIS WORK AS A CITATION AND/OR A POTENTIAL SOURCE OF FURTHER INFORMATION DOES NOT MEAN THAT THE AUTHOR OR THE PUBLISHER ENDORSES THE INFORMATION THE ORGANIZATION OR WEBSITE MAY PROVIDE OR RECOMMENDATIONS IT MAY MAKE. FURTHER, READERS SHOULD BE AWARE THAT INTERNET WEBSITES LISTED IN THIS WORK MAY HAVE CHANGED OR DISAPPEARED BETWEEN WHEN THIS WORK WAS WRITTEN AND WHEN IT IS READ.

For general information on our other products and services, please contact our Customer Care Department within the U.S. at 877-762-2974, outside the U.S. at 317-572-3993, or fax 317-572-4002. For technical support, please visit www.wiley.com/techsupport.

Wiley publishes in a variety of print and electronic formats and by print-on-demand. Some material included with standard print versions of this book may not be included in e-books or in print-on-demand. If this book refers to media such as a CD or DVD that is not included in the version you purchased, you may download this material at http://booksupport.wiley.com. For more information about Wiley products, visit www.wiley.com.

Library of Congress Control Number: 2015949749

ISBN 978-1-119-07689-6 (pbk); ISBN 978-1-119-07695-7 (ebk); ISBN 978-1-119-07685-8 (ebk)

Word 2016 For Dummies®

Visit www.dummies.com/cheatsheet/word2016 to view this book's cheat sheet.

Table of Contents

Cover

Introduction

About This Book

How to Use This Book

Foolish Assumptions

What’s Not Here

Icons Used in This Book

Where to Go from Here

Part I: Your Introduction to Word

Chapter 1: Hello, Word!

Start Your Word Day

Behold the Word Program

End Your Word-Processing Day

Chapter 2: The Typing Chapter

Input Devices Galore

Keyboard Dos and Don’ts

Stuff That Happens While You Type

Part II: Your Basic Word

Chapter 3: To and Fro in a Document

Document Scrolling

Move the Insertion Pointer

Go Back to Where You Once Edited

Go to Wherever with the Go To Command

Chapter 4: Text Editing

Remove Text You Don’t Want

Split and Join Paragraphs

Soft and Hard Returns

Undo Mistakes with Undo Haste

Chapter 5: Search for This, Replace It with That

Text Happily Found

Replace Found Text

Chapter 6: Blocks o’ Text

Meet Mr. Block

Mark a Block of Text

Manipulate the Block of Text

Chapter 7: Spell It Write

Check Your Spelling

AutoCorrect in Action

Grammar Be Good

All-at-Once Document Proofing

Spell Check and Grammar Settings

Chapter 8: Documents New, Saved, Opened, and Closed

Some Terms to Get Out of the Way

Behold! A New Document

Save Your Stuff!

Open a Document

Close a Document

Recover a Draft

Chapter 9: Publish Your Document

Your Document on Paper

Electronically Publishing Your Document

Part III: Fun with Formatting

Chapter 10: Character Formatting

Text-Formatting Techniques

Basic Text Formats

Text Transcending Teensy to Titanic

More Colorful Text

Change Text Case

Clear Character Formatting

Behold the Font Dialog Box

Chapter 11: Paragraph Formatting

Paragraph-Formatting Rules and Regulations

Justification and Alignment

Make Room Before, After, or Inside Paragraphs

Paragraph Indentation Madness

Chapter 12: Tab Formatting

Once Upon a Tab

The Standard Left Tab Stop

The Center Tab Stop

The Right Tab Stop

The Decimal Tab

The Bar Tab

Fearless Leader Tabs

Tab Stop, Be Gone!

Chapter 13: Page Formatting

Describe That Page

Page Numbering

New Pages from Nowhere

Page Background Froufrou

Chapter 14: More Page Formatting

Slice Your Document into Sections

That First Page

Headers and Footers

Chapter 15: Style Formatting

The Big Style Overview

Make Your Own Styles

Style Tips and Tricks

Chapter 16: Template and Themes Formatting

Instant Documents with Templates

Templates of Your Own

The Theme of Things

Chapter 17: Sundry Formatting

Weird and Fun Text Effects

Steal This Format!

Automatic Formatting

Center a Page, Top to Bottom

Part IV: Spruce Up a Dull Document

Chapter 18: Borders and Lines

The Basics of Borders

The Borders and Shading Dialog Box

Chapter 19: Able Tables

Put a Table in Your Document

Text in Tables

Table Modification

Chapter 20: Columns of Text

All about Columns

Column Termination

Chapter 21: Lots of Lists

Lists with Bullets and Numbers

Document Content Lists

Footnotes and Endnotes

Chapter 22: Here Come the Graphics

Graphical Goobers in Your Text

Image Layout

Image Editing

Image Arrangement

Chapter 23: Insert Tab Insanity

Characters Foreign and Funky

Spice Up Your Document with a Text Box

Fun with Fields

The Date and Time

Part V: The Rest of Word

Chapter 24: Multiple Documents, Windows, and File Formats

Multiple Document Mania

Many, Many Document Types

Chapter 25: Word for Writers

Organize Your Thoughts

Large Documents

Dan’s Writing Tips

Chapter 26: Let’s Work This Out

Comments on Your Text

The Yellow Highlighter

Look What They've Done to My Text, Ma

Collaborate on the Internet

Chapter 27: Mail Merge Mania

About Mail Merge

I. The Main Document

II. The Recipient List

III. Fold in the Fields

IV. Preview the Merged Documents

V. Mail Merge Ho!

Chapter 28: Labels and Envelopes

Labels Everywhere

Instant Envelope

Chapter 29: A More Custom Word

A Better Status Bar

The Quick Access Toolbar

Customize the Ribbon

Part VI: The Part of Tens

Chapter 30: The Ten Commandments of Word

Thou Shalt Remember to Save Thy Work

Thou Shalt Not Use Spaces Unnecessarily

Thou Shalt Not Abuse the Enter Key

Thou Shalt Not Neglect Keyboard Shortcuts

Thou Shalt Not Manually Number Thy Pages

Thou Shalt Not Force a New Page

Thou Shalt Not Forget Thy Undo Command

Honor Thy Printer

Thou Shalt Have Multiple Document Windows Before Thee

Neglecteth Not Windows

Chapter 31: Ten Cool Tricks

Automatic Save with AutoRecover

Accelerate the Ribbon

Ancient Word Keyboard Shortcuts

Build Your Own Fractions

Electronic Bookmarks

Lock Your Document

The Drop Cap

Map Your Document

Sort Your Text

Map Ctrl+F to the Advanced Find Command

Chapter 32: Ten Bizarre Things

Equations

Video in Your Document

Hidden Text

The Developer Tab

Hyphenation

Document Properties

Cross-References

Collect and Paste

Click-and-Type

Word and the Internet

Chapter 33: Ten Automatic Features Worthy of Deactivation

Bye-Bye Start Screen

Restore the Traditional Open and Save Dialog Boxes

Turn Off the Mini Toolbar

Select Text by Letter

Disable Click-and-Type

Paste Plain Text Only

Disable AutoFormat Features (×4)

About the Author

Cheat Sheet

Connect with Dummies

End User License Agreement

Guide

Cover

Table of Contents

Begin Reading

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Introduction

The only thing standing between you and your writing is your word processor. Yeah, I know: It’s supposed to be helpful. Well, it tries. Computers can do only so much. But you, as a smart person, are capable of so much more. I’m guessing that’s why you opened this book.

Welcome to Word 2016 For Dummies, which removes the pain from using Microsoft’s latest, greatest, most confusing word-processing software ever! This book is your friendly, informative, and entertaining guide to the routine of processing words that is Word 2016.

Be warned: I’m not out to make you love Word. This book won’t make you enjoy the program. Use it, yes. Tolerate it, of course. The only promise I’m offering is to ease the pain that most people feel from using Microsoft Word. Along the way, I kick Word in the butt, and I hope you enjoy reading about it.

About This Book

I don’t intend for you to read this book from cover to cover. It’s not a novel, and if it were, it would be a political space opera with an antihero and a princess fighting elected officials who are in cahoots with a galactic urban renewal development corporation. The ending would be extremely satisfying.

This book is a reference. Each chapter covers a specific topic or task you can accomplish by using Word 2016. Within each chapter, you find self-contained sections, each of which describes how to perform a specific task or get something done. Sample topics you encounter in this book include

Moving a block

Checking your spelling

Saving your stuff!

Text-formatting techniques

Working with tables in Word

Plopping down a picture

Mail merge, ho!

I give you no keys to memorize, no secret codes, no tricks, no presentations to sleep through, and no wall charts. Instead, each section explains a topic as though it’s the first thing you read in this book. Nothing is assumed, and everything is cross-referenced. Technical terms and topics, when they come up, are neatly shoved to the side, where you can easily avoid reading them. The idea here isn’t for you to master anything. This book’s philosophy is to help you look it up, figure it out, and get back to work.

How to Use This Book

You hold in your hands an active book. The topics between this book's yellow-and-black covers are all geared toward getting things done in Word 2016. All you need to do is find the topic that interests you and then read.

Word uses the mouse and keyboard to get things done, but mostly the keyboard.

I use the word click to describe the action of clicking the mouse’s main (left) button.

This is a keyboard shortcut: Ctrl+P. Press and hold down the Ctrl (Control) key and type the letter P, just as you would press Shift+P to create a capital P.

Sometimes, you must press more than two keys at the same time, such as Ctrl+Shift+T. Press Ctrl and Shift together and then press the T key. Release all three keys.

Commands in Word 2016 exist as command buttons on the Ribbon interface. I may refer to the tab, the command group, and then the button itself to help you locate that command button.

Menu commands are listed like this: Table ⇒ Insert Table. This direction tells you to click the Table command button and then choose the Insert Table item from the menu that appears.

Some of Word’s key commands are kept on the File screen. To access that screen, click the File tab on the Ribbon. To return to your document, click the Back button, found in the upper-left corner of the File screen and shown in the margin. Or you can press the Esc key.

When I describe a message or something else you see onscreen, it looks like this:

Why should I bother to love Evelyn when robots willeventually destroy the human race?

If you need further help in operating your computer, I can recommend my book PCs For Dummies, 13th Edition (Wiley). It contains lots of useful information to supplement what you find in this book.

Foolish Assumptions

Although this book was written with the beginner in mind, I still make a few assumptions. Foremost, I assume that you're a human being, though you might also be an alien from another planet. If so, welcome to Earth. When you conquer our planet, please do Idaho last. Thanks.

Another foolish assumption I make is that you use Windows as the computer's operating system. It could be Windows 7, Windows 8, or Windows 10. Windows 9 is not covered in this book. Differences between Windows versions are trivial as far as Word is considered, but do keep in mind that this book isn’t about Windows.

Your word processor is Microsoft Word 2016. It is not Microsoft Works. It is not an earlier version of Word. It is not WordPerfect. It is not a version of Word that runs on a Macintosh.

Throughout this book, I use the term Word to refer to the Microsoft Word program. The program may also be called Word 2016 or even Microsoft Office Word 2016. It’s all Word as far as this book is concerned. Word 2016 is part of the Microsoft Office 2016 suite of programs. This book doesn’t cover any other part of Microsoft Office, though I mention Excel and Outlook wherever they encroach on Word’s turf.

What’s Not Here

Word is one heck of a program. Covering the entire thing would fill a book several thousand pages long. (I kid you not.) My approach in this book is to cover as much basic word processing as possible. For that reason, some advanced features got pushed off the table of contents.

I give you some information about macros, though it’s super slim. Covering macros without a technical description is difficult. If the publisher ever lets me increase this book’s size to more than 408 pages, I’d be happy to add a macro chapter; the publisher’s address is in this book’s front matter, in case you want to lobby on my behalf.

Some of Word’s more esoteric features are touched on lightly here. For example, I could spend about 70 pages detailing what can be done with graphics in Word, but I limit myself to only a dozen pages.

Finally, this book doesn't cover using Word to make a blog post or create a web page or how to use Word as your email program. Word does these things, but I consider this a word-processing book rather than a Word-does-everything book.

Icons Used in This Book

This icon flags useful, helpful tips or shortcuts.

This icon marks a friendly reminder to do something.

This icon marks a friendly reminder not to do something.

This icon alerts you to overly nerdy information and technical discussions of the topic at hand. The information is optional reading, but it may enhance your reputation at cocktail parties if you repeat it.

Where to Go from Here

Start reading! Observe the table of contents and find something that interests you. Or look up your puzzle in the index.

Read! Write! Let your brilliance shine!

My email address is [email protected]. Yes, that’s my real address. I reply to all email I receive, and you’ll get a quick reply if you keep your question short and specific to this book or to Word itself. Although I enjoy saying “Hi,” I cannot answer technical support questions or help you troubleshoot your computer. Thanks for understanding.

You can also visit my web page for more information or as a diversion: www.wambooli.com. This book’s specific support page can be found at www.wambooli.com/help/word. I place errata and updates on that page, as well as write frequent blog posts with Word information, tips, and tricks.

The publisher also maintains a support page, complete with updates and such. You can visit their site here: www.dummies.com/go/word2016fdupdates. This book’s online cheat sheet can be located here: www.dummies.com/cheatsheet/word2016. And the web extras mentioned in each chapter's introduction are hidden on this page: www.dummies.com/extras/word2016.

Enjoy this book. And enjoy Word. Or at least tolerate it.

Part I