Essential Office 365 Third Edition E-Book

Kevin Wilson

• Herausgeber: Elluminet Press
• Kategorie: Für Kinder und Jugendliche
• Serie: Computer Essentials
• Sprache: Englisch

Seitenzahl: 235

Veröffentlichungsjahr: 2018

Beschreibung

The twenty-first century offers more technology than we have ever seen before, but with new updates, and apps coming out all the time, it’s hard to keep up.

Essential Office 365 is here to help. Along with easy to follow step-by-step instructions, illustrations, and photographs, this guide offers specifics in...

Downloading and Installing Microsoft Office Suite

Getting started with Office Online: using Sway, OneDrive, Mail & Calendar

Using Office Apps on your iPad or Android device

Constructing professional looking documents with Microsoft Word

Adding and using graphics, photographs, and clipart

Changing fonts, creating tables, graphs, clipboard, sorting and formatting text, and mail merge

Creating presentations for your lessons, lectures, speeches or business presentations using PowerPoint.

Adding animations and effects to PowerPoint slides

Using 3D and cinematic transitions to spice up your presentations

Using Excel to create spreadsheets that analyse, present and manipulate data

Creating Excel charts, graphs, pivot tables, functions and formulas

The basics of Microsoft Access databases

Keeping in touch with friends, family and colleagues using Outlook

Maintaining calendars and keeping appointments with Outlook

Taking notes with OneNote and more...

Unlike other books and manuals that assume a computing background not possessed by beginners, Essential Office 365 tackles the fundamentals of Microsoft Office, so that everyone from students, to senior citizens, to home users pressed for time, can understand.

So, if you’re looking for an Office manual, a visual book, simplified tutorial, dummies guide, or reference, Essential Office 365 will help you maximize the potential of Microsoft Office to increase your productivity, and help you take advantage of the digital revolution.

Leseprobe

Essential

Office 365Third EditionKevin Wilson

Essential Office 365 Third Edition

Copyright © 2018 Elluminet Press

This work is subject to copyright. All rights are reserved by the Publisher, whether the whole or part of the material is concerned, specifically the rights of translation, reprinting, reuse of illustrations, recitation, broadcasting, reproduction on microfilms or in any other physical way, and transmission or information storage and retrieval, electronic adaptation, computer software, or by similar or dissimilar methodology now known or hereafter developed. Exempted from this legal reservation are brief excerpts in connection with reviews or scholarly analysis or material supplied specifically for the purpose of being entered and executed on a computer system, for exclusive use by the purchaser of the work. Duplication of this publication or parts thereof is permitted only under the provisions of the Copyright Law of the Publisher’s location, in its current version, and permission for use must always be obtained from the Publisher. Permissions for use may be obtained through Rights Link at the Copyright Clearance Centre. Violations are liable to prosecution under the respective Copyright Law.

Trademarked names, logos, and images may appear in this book. Rather than use a trademark symbol with every occurrence of a trademarked name, logo, or image we use the names, logos, and images only in an editorial fashion and to the benefit of the trademark owner, with no intention of infringement of the trademark.

The use in this publication of trade names, trademarks, service marks, and similar terms, even if they are not identified as such, is not to be taken as an expression of opinion as to whether or not they are subject to proprietary rights.

While the advice and information in this book are believed to be true and accurate at the date of publication, neither the authors nor the editors nor the publisher can accept any legal responsibility for any errors or omissions that may be made. The publisher makes no warranty, express or implied, with respect to the material contained herein.

Publisher: Elluminet Press

Director: Kevin Wilson

Lead Editor: Steven Ashmore

Technical Reviewer: Mike Taylor, Robert Ashcroft

Copy Editors: Joanne Taylor, James Marsh

Proof Reader: Robert Price

Indexer: James Marsh

Cover Designer: Kevin Wilson

eBook versions and licenses are also available for most titles. Any source code or other supplementary materials referenced by the author in this text is available to readers at

www.elluminetpress.com/resources

For detailed information about how to locate your book’s resources, go to

www.elluminetpress.com/resources

About the Author

Kevin Wilson has made a career out of technology and showing others how to use it. After earning a master’s degree in computer science, software engineering, and multimedia systems, Kevin worked as a tutor and college instructor, helping students master such subjects as multimedia, computer literacy and information technology. He currently serves as Elluminet Press Publishing’s senior writer and director, he periodically teaches computing at college in South Africa and serves as an IT trainer in England.

Kevin’s motto is clear: “If you can’t explain something simply, you haven’t understood it well enough.” To that end, he has created the Computer Essentials series, in which he breaks down complex technological subjects into smaller, easy-to-follow steps that students and ordinary computer users can put into practice.

Have fun.

Table of Contents

Getting Started with Office 14

Office Packages 14

What is the Cloud? 16

Purchasing Office Online 19

Downloading Office Suite 21

Create a Microsoft Account 25

Outlook Email on your iPhone 27

Outlook Email on Android 29

Setting up Outlook Desktop App 30

Office Apps for iOS 31

Setting up OneDrive on iOS 32

Office Apps for Android 33

Using Office on the Web 34

Web Apps 34

Word 35

Excel 36

PowerPoint 37

Mail 38

Calendar 40

People 41

Sway 42

OneDrive 46

Editing Files 46

Uploading Files 47

Organising Files 48

OneDrive on your Desktop 49

Uploading Files 51

Searching for Files 52

Using your iPad 53

Accessing your Files 53

Upload Files to OneDrive 54

Editing Files on iPad 55

Office Lens 57

Microsoft Word 62

Starting Word 62

Getting Started 63

The Home Ribbon 64

The Insert Ribbon 65

The Design Ribbon 65

The Page Layout Ribbon 65

The References Ribbon 66

Review Ribbon 66

The Mailings Ribbon 66

View Ribbon 66

Format Ribbon 67

File Backstage 68

Using Paragraph Styles 69

Editing Paragraph Styles 70

Bold, Italic & Underlined 72

Superscript & Subscript 73

Highlighting Text 75

Text Colour 76

Text Justification 77

Paragraph Indents 78

First Line Indent 79

Hanging Indent 80

Paragraph Spacing 81

Line Spacing 82

Tabs 83

Bullet Lists 85

Numbered Lists 86

Sorting Text 87

Cut, Copy & Paste 89

Using the Clipboard 90

Inserting Symbols 91

Hidden Characters 92

Equations 93

Saving Documents 95

Saving as a Different Format 96

Opening Saved Documents 97

Sharing Documents 98

Printing Documents 101

Page Setup 102

Multiple Documents 104

Headers and Footers 105

Inserting Headers & Footers 105

Editing Headers & Footers 106

Page Numbering 107

Page Borders 108

Page Breaks 109

Creating Columns 110

Watermarks 112

Cover Pages 113

Contents Pages 116

Indexes 118

Adding Clipart 123

Adding Effects to Images 125

Wrap Text around Images 128

Remove Image Backgrounds 130

SmartArt 131

Adding Tables 135

Formatting Tables 136

Add a Column 137

Insert a Row 138

Resizing Rows & Columns 139

Merge Cells 140

Align Cell Text 140

Text Direction 141

Adding a Chart 142

Chart Styles 144

Finding a Template 146

Making Your Own Template 151

Create Document from Saved Template 153

Printing on Envelopes 154

Mail Merge your Envelopes 158

Mail Merge a Letter 162

Check your Spelling & Grammar 165

Editing your Custom Dictionary 168

Thesaurus 170

Insights 171

Search & Replace 172

Zoom Controls 173

Tell Me Feature 175

The Character Map 176

Office Add-ins 177

Microsoft Word Pen Support 178

Microsoft Excel 180

What’s a Spreadsheet? 180

Starting Excel 183

Main Screen 184

The Ribbon 185

The Home Ribbon 185

The Insert Ribbon 185

The Page Layout Ribbon 185

The Formulas Ribbon 186

The Data Ribbon 186

The Review Ribbon 187

The View Ribbon 187

File Backstage 187

Getting Started 188

Entering Data 189

Simple Text Formatting 189

Text Orientation 189

Resizing Rows and Columns 191

Inserting Rows & Columns 191

Sorting Data 196

Formatting your Spreadsheet 197

Cell Alignment 197

Text Format 197

Cell Borders 199

Opening a New Sheet 201

Copy Data Between Sheets 202

Freeze Panes 205

Importing Data 207

Conditional Formatting 210

Using Formulas 213

BIDMAS Rule 215

Using Functions 215

Count 216

CountIf 218

Auto Sum 220

Average 221

Max & Min 222

IF Function 223

VLookup 224

Types of Data 227

Cell Referencing 230

Relative 230

Absolute 230

Adding Charts 231

Formatting Charts 235

Chart Titles 236

Chart Elements 236

Axis Titles 237

Customising Charts 238

Change Background to Solid Colour 240

Change Background to Gradient Colour 241

Change Chart Type 243

Move and Resize Charts 244

Data Analysis with Goal Seek 245

Data Analysis with Scenario Manager 246

Creating Scenarios 246

Summary Reports 248

Creating Pivot Tables 249

Using Slicers 253

Sorting Pivot Table Data 256

Pivot Charts 257

Validation Rules 259

By Data Type 259

Text Length 260

Displaying Messages 261

Input Message 261

Error Messages 264

Create a Drop Down List 266

Locking Cells 267

Using Multiple Workbooks 269

Printing your Spreadsheet 271

Page Setup 274

Page Options 275

Margins 277

Customising Margins 278

Headers & Footers 279

Page Print Order 281

Print Options 283

Print Row and Column Headers 283

Print Gridlines 283

Print Selection 284

Print Titles 285

Show & Print Formulas 288

Opening a Saved Workbook 289

Saving Workbooks 290

Save as a Different Format 291

Microsoft PowerPoint 292

Getting Started 292

Create a Shortcut 293

The Ribbon Menus 297

Home Ribbon 297

Insert Ribbon 297

Design Ribbon 298

Transitions Ribbon 298

Animations Ribbon 298

Slide Show Ribbon 298

File Backstage 299

Creating a New Presentation 300

Designing a Slide 302

Adding Images 303

From your PC 303

Online Images 304

Design Ideas 305

Resizing Images 306

Image Arrangement 307

Adding Objects 309

Shapes 309

Icons 311

SmartArt 312

Adding a New Slide 315

Slide Masters 317

Adding Notes 320

Changing the Slide Order 322

Insert a Table 323

Formatting Tables 325

Table Themes 327

Add a Chart 328

Formatting Charts 330

Chart Titles 330

Data Labels 331

Chart Legends 332

Edit Chart Data 333

Chart Styles 334

Chart Colour Schemes 335

Adjusting Images 336

Removing Image Backgrounds 337

Slide Transitions 340

Morph Transitions 341

Animations 343

Effects 343

Motion Paths 344

Custom Motion Paths 346

Effects & Timings 348

Animation Pane 349

Adding Video 351

Add Video on your PC to a New Slide 351

Add video from your PC to an Existing slide 353

Trimming Videos 354

Online 355

Adding Sound 356

Recording Audio 356

Audio from your PC 357

Screen Recording 359

Recording Presentations 361

Export your Presentation 364

Photo Albums 365

Microsoft PowerPoint Pen Support 371

Setting Up Projectors 374

Wireless Presenting 378

Present Online 382

Opening a Saved Presentation 384

Saving your Presentation 385

Save as a Different Format 386

Print your Slides 388

Online Collaboration 391

Normal View 394

Outline View 394

Slide Sorter View 395

Note Page View 396

Microsoft Access 398

What is a Database 398

Database Models 399

Relational Database 400

Hierarchical & Network 400

Object Oriented 400

Microsoft Access Databases 400

Starting Access 402

Creating a Database 404

The Ribbons 405

Home Ribbon 405

Create Ribbon 405

External Data Ribbon 405

Database Tools Ribbon 405

Creating Tables 406

Relationships Between Tables 409

Creating Relationships 409

Entering Data 412

Adding Records 412

Deleting Records 412

Creating Forms 413

Forms Wizard 414

Creating Queries 416

Query Parameters 418

Creating Reports 419

Microsoft Outlook 422

Getting Started 422

Create a Shortcut 423

Main Ribbon Menus 424

Home Ribbon 425

Send/Receive Ribbon 425

View Ribbon 426

File BackStage 427

Email Message Ribbons 428

Message Ribbon 428

Insert Ribbon 428

Options Ribbon 429

Review Ribbon 429

Sending Email 430

Adding Attachments 431

Saving Attachments 433

Previewing Attachments 434

Sending Email to Groups 435

Creating Contact Groups 435

Managing Email Messages 437

Creating Folders 437

Organising Messages 438

Creating Rules 439

Dealing with Junk Mail 441

Contacts 442

Adding new Contacts 442

Calendar 444

Add Appointment 445

Microsoft OneNote 446

Getting Started 446

Home Ribbon 447

Insert Ribbon 448

Draw Ribbon 448

Review Ribbon 449

View Ribbon 449

Taking Notes 450

Pictures 450

Tables 451

Write Notes 453

Screen Clippings 454

Audio & Video 455

Using Tags 456

To-do List 457

Note Templates 458

Getting Started with Office

Office 365, is a subscription-based version of Microsoft Office Applications such as Word, Excel, PowerPoint, Access, Outlook, and OneNote. This means you pay a monthly or annual subscription that allows you to download and use the Office applications.

Unlike any of the traditional Office suites such as Office 2016 or 2019, Office 365 allows you to install Office applications on up to five different computers. It includes some additional features, such as Office on Demand, 15GB - 1TB of additional online storage space through OneDrive, and the option to install Office on Mac computers and tablets.

Office 365 subscription guarantees that you’ll be able to upgrade to the latest version of Office whenever it’s available at no additional cost.

Office Packages

There are a number of different options and packages available depending on what your needs are.

Office 365 Home - can be installed on 5 PCs or Macs plus up to 5 mobile devices. This package is aimed at home users with more than one computer. The package includes Word, Excel, PowerPoint, Outlook, OneNote, Access and Publisher. Also comes with 1TB of OneDrive space for each user.

Office 365 Personal - Has pretty much the same as Office 365 Home, except you can only install it on 1 PC or Mac and 1 Mobile device.

Office Home & Student - can be installed on one PC only and includes, Word, Excel, PowerPoint and OneNote. This is a one off payment rather than a subscription.

Here is a comparison summary according to Microsoft’s website.

To help you decide, take some time to think about the features that are most important to you and how they fit into your budget.

Below are some questions you may want to ask yourself:

If you just need Word, Excel, and PowerPoint - the core Office applications, it may be best to buy Office Home & Student, since it’s the cheapest option over the long term. This one is a one off payment, so it is unlikely you would get any of the updates in the future, but can only be installed on one machine.If you need the more advanced applications such as Access, Publisher, Outlook Email, or OneDrive storage, then Office 365 Personal is a good option, but can only be installed on one machine. Also comes with 1TB of space on OneDrive.If you need to install Office on more than one computer. If your household has several computers, Office 365 Home subscription is a good option. You can install the Office Suite on up to 5 PCs or Macs and 5 mobile devices such as iPads, kindles, iPhones etc. Also comes with 1TB of space on OneDrive.Will I do a lot of editing on the go? If you use public computers at libraries or business centres, or on your iPad, while travelling on the train for example, Office 365 Home may be your best option, since it includes the Office Apps for mobile devices, Office on Demand and Web based versions of the Office applications. Note that these online versions are cut down versions of the full app, meaning they only contain the basic editing tools for each application.

Business users have different services available to them.

Students & teachers can get discounts and free versions for either themselves with Microsoft Education.

www.microsoft.com/education

What is the Cloud?

Cloud computing is about running applications over the Internet and being able to access your files from wherever you may be; at your desk, on a train, in a coffee shop, airport and so on, using a variety of different devices. These could be laptops, desktops, macs, mobile phones or tablets.

Microsoft Office 365 is an example of a cloud service and utilises cloud computing for storage, allowing you can run applications such as Word, Excel, PowerPoint, and OneNote over the internet.

Some other major examples are Google Drive and Apple iCloud.

When you run programs from the hard drive on your computer, it’s called local storage. Everything is stored on your computer.

With cloud computing, you access your data and run your applications over the Internet.

These applications, services and data are stored on large server farms and are managed by the cloud service.

Your OneDrive files are stored on a server in this server farm rather than locally on your computer.

In the photograph above, there can be about 20 or more servers stacked up in each cabinet and hundreds of cabinets filling entire rooms serving millions of people who subscribe to the service.

The advantage is, you can log in and access your files anywhere on the internet and your files are backed up by the cloud service, so should your computer fail, your files will still be on your OneDrive.

Purchasing Office Online

First open your web browser and go to Microsoft Office website

products.office.com

In this example we are purchasing the home version. If you want to download a different version change it by clicking ‘products’ on the red bar at the top and select the version from the drop down box. The procedure is the same.

From the home page select ‘For Home’.

You can either pay a monthly subscription or pay an annual cost. Choose depending on your budget. If you want to pay monthly, click ‘or buy for £$ a month’. In this example I’m going to pay the annual fee, so click ‘buy now’ in the Office 365 Home column.

Paying monthly will spread the cost over the year rather than paying one lump sum.

Check the amount then click ‘next’.

Once you have done that you will be prompted to sign in with your Microsoft account.

If you are using Windows 8 or 10 you will probably already have a Microsoft account that you created when you set up your machine. This is usually the username/email and password you used to sign into Windows.

If so enter these details into the screen below.

If this is not the case then you can quickly create one. See ‘create a microsoft account’ later in this chapter.

You will be prompted to enter your payment details. If you have purchased from the Microsoft store before, then you can choose to pay with an existing card or you can add a different card number.

Enter your information in all the fields, then click ‘next’ at the bottom of the screen.

Click ‘buy now’ to confirm your order.

Downloading Office Suite

You can download Microsoft Office from the Microsoft’s website. Open your web browser on the machine you want to install Office and navigate to...

office.com

Click ‘Sign in’ on the top right of your screen and enter your Microsoft Account email address and password.

Click ‘install office’ on the top right of the screen.

Scroll down to ‘install office on all your computers’. Click ‘install office’.

Click ‘other options’ and select the 64bit version.

Click ‘run’ when prompted by your browser.

The Office installer will run and begin downloading the necessary files to install Office on your computer.

This can take a while to complete depending on the speed of your computer and your internet connection.

The Installer will run once it has finished downloading. You may need to enter your computer’s password you used to log into Windows.

Once Office is installed, click ‘close’

You will be able to find your Office Apps installed on your start menu. You may have to scroll down the list of apps on the left hand side, if you don’t see the tiles or shortcuts on your start menu.

If this is your own computer then you can skip the next step.

If this is not your computer and belongs to someone else in the family, open up an office application such as Microsoft Word.

From the screen that appears, select ‘account’ from the bottom left..

In the main window, Click on ‘sign out’. This will sign out of your account.

Now you can allow another person to sign in using their own Microsoft Account, rather than using yours.

Now the other person can sign in with their Microsoft Account.

Create a Microsoft Account

To set up a Microsoft Account you need to open a new web browser. To do this, click your web browser icon on the start menu. Go to the following website

signup.live.com

You can use your current email address if you have one, or you can create a new one. To create a new email address, just click ‘get a new email address’. In this example I’m going to use an existing email address.

Enter your name, country and date of birth.

Click ‘next’ to continue.

Now go check your email. You’ll receive a message from Microsoft with a code. Enter the code into the ‘verify email’ dialog box then click ‘next’.

Enter the CAPTCHA code. If you have trouble reading the code, click ‘new’ to generate another code, or click ‘audio’ to hear the code read aloud. Click ‘next’.

Confirm your account details. Click ‘looks good’.

Once you’ve signed up, you’ll land on your Microsoft Account dashboard.

Outlook Email on your iPhone

Tap Settings > Passwords & Accounts > Add Account.

Tap ‘outlook’ from the account type list.

Enter your Microsoft Account email and password. Tap ‘next’ on the upper-right corner of the screen.

The mail app will automatically detect settings for server names etc.

If your iPhone doesn’t automatically detect the settings you can enter them manually. Use:

Server name for IMAP and POP is outlook.office365.com

Server name for SMTP is smtp.office365.com.

Exchange ActiveSync server name is outlook.office365.com

These settings can be used if you are using the latest version of Office 365.

Select what information you want to synchronize or copy between your phone and your Office 356 account, eg, Mail, Contacts, and Calendar information.

If you’re prompted to create a passcode, tap Continue and type in a numeric passcode. If you don’t set up a passcode, you can’t view your email account on your iPhone.

Outlook Email on Android

To add your Microsoft Account Outlook email to your android phone, first open the Gmail App.

Tap the icon on the top right of the mail window. From the slideout, tap your account at the top, then select ‘add account’.

Select ‘outlook, hotmail and live’ from the account types, then sign in with your Microsoft Account email address and password.

You’ll find your accounts on the slideout window. Just click the icon on the top left of the screen, then tap the account name at the top. You’ll see your Microsoft Account listed. Tap on it to view your email.

Setting up Outlook Desktop App

When you start Outlook for the first time, you will be asked to enter your Microsoft Account email address and password.

In the ‘Windows Security’ dialog box, enter your Microsoft Account password. Tick ‘remember my credentials’, then click ‘ok’.

Click ‘Next’. Microsoft Outlook will scan the email address you have entered and enter all the server and mail settings for you. Click ‘ok’ when the account setup is complete.

Office Apps for iOS

Microsoft has released its office apps for the iPad & iPhone. You can find the apps on Microsoft’s web site using the following link

products.office.com/mobile

Or search for ‘microsoft office’ in the App Store on your iPad/iPhone

Tap ‘Get’ to download the apps you want to use. You may be prompted to enter your Apple ID email address and password - this is different from your Microsoft Account.

You’ll find the apps on the home screen on your iPhone/iPad.

Setting up OneDrive on iOS

You can access your files on your iPhone or iPad. To do this, you’ll need to download OneDrive from the App Store. Open the App Store on your iPhone/iPad.

Type OneDrive into the search field on the top right of the App Store.

You will need an Apple ID to download the apps from the App store. Remember, your Apple ID is different from your Microsoft Account. Your Apple ID is just to access your iPhone/iPad’s App Store.

Open the OneDrive app on your iPhone/iPad and sign in with your Microsoft Account email address and password.

Office Apps for Android

Microsoft has released its office apps for your android device. You can find the apps on Microsoft’s web site using the following link

products.office.com/mobile

Or search for ‘microsoft office’ in the Play Store on your android device.

Tap on each of the apps you want to use, then on the screen that appears, tap ‘install’. You may be prompted to enter your GMail email address and password - this is different from your Microsoft Account.

You’ll find the apps on the home screen on your device.

Using Office on the Web

Office 365 has a wealth of online applications. You can use office through your web browser using web apps, or you can stream live versions of office applications using office on demand.

You can synchronise all your files and keep them in the cloud using OneDrive, so you can access your files wherever you go. This is a useful feature, for example, if you have Office installed on your machine at work/college, you can synchronise all your files with your computer at home, or a tablet/phone when you’re out and about.

You can also get your files on your iPad, iPhone, or Android based tablet. Access them on any PC, laptop or net-book computer.

You can also run your favourite Office Apps over the internet using a web browser.

Lets begin by taking a look at Microsoft Office web apps.

Web Apps

With your Office 365 subscription, you can access your favourite Office applications such as Word, Excel, PowerPoint or Outlook through your web browser. This can be useful if you need to edit a document or perhaps give a PowerPoint presentation on a computer that doesn’t have Office installed, or the same version of Office.

Open your web browser and navigate to

www.office.com

Click ‘sign in’ on the top right corner and enter your Microsoft account details.

From here you can open Word, Outlook Email, OneNote, PowerPoint, see your Outlook Calendar, open Excel or your OneDrive. You can use these applications in the same way you would your ordinary Office applications.

Your recently opened documents are listed down the bottom half of the screen.

The web apps are integrated into OneDrive and open automatically when you select documents, Excel spreadsheets, or PowerPoint presentations.

Word

You can access Word through a web browser. If you are already signed into your account click on the icon for Word. Or go to word.office.com

Here you can select a recently opened document, create a new blank document or use a template.

Select a document to open or select a template. You’ll be able to use Word as normal, see chapter 3.

You can choose between a simplified ribbon and the full ribbon. The simplified ribbon is good for small devices, such as tablets or phones, but if you are using a PC or laptop, change this to full ribbon using the ‘simplified ribbon’ slider on the top right.

Excel

You can access Excel through a web browser. If you are already signed into your account click on the icon for Excel. Or go to excel.office.com

Here you can select a recently opened workbook, create a new blank workbook or use a template.

Select a workbook to open or select a template. You’ll be able to use Excel as normal, see chapter 4.

PowerPoint

You can access PowerPoint through a web browser. If you are already signed into your account click on the icon for PowerPoint. Or go to powerpoint.office.com

Here you can select a recently opened presentation, create a new blank presentation or use a template.

Select a presentation to open or select a template. You’ll be able to use PowerPoint as normal, see chapter 5.

You can choose between a simplified ribbon and the full ribbon. The simplified ribbon is good for small devices, such as tablets or phones, but if you are using a PC or laptop, change this to full ribbon using the ‘simplified ribbon’ slider on the top right.

Mail

You can access your mail through a web browser. If you are already signed into your account click on the icon for mail

If not open your web browser and navigate to

outlook.com

Sign in with your Microsoft Account email address and password. Once you’ve signed in, you’ll see your main screen.

The screen is divided into three panes. The first pane on the left lists all the folders in your email account. The middle pane displays the contents of the folder you’ve selected in the first pane. The pane on the right is the reading pane, and displays the contents of the email message you’ve selected in the middle pane.

Calendar

You can access your calendar through a web browser. If you are already signed into your account click on the icon for calendar. Or open your web browser and navigate to calendar.live.com

Once you’ve signed in, you’ll see your main screen.

Double click on a day to add an event. Fill in the fields with the appointment/event details.

Click ‘send’ or ‘save’ from the top left when you’re finished.

People

Click the people icon on your homepage or navigate to people.live.com

The people App is equivalent to your contacts list or address book. Click on a name in your contact list down the left hand side of the screen. That person’s details will appear in the pane on the right.

Click ‘send email’ to send a new message, or click the phone number to call the person if your device has a phone.

To add a new contact, click ‘New’.

Fill in the person’s details, email, and phone number. If you need fields for home number, mobile/cell number then click ‘add more’ and select the field.

Sway

Sway is a presentation tool that allows you to drag and drop files such as images or online videos from social media into presentations, reports, newsletters and personal stories.

You can either use the app on your phone/tablet or using a web browser by navigating to the following website: sway.office.com

Once you have signed in, you’ll land on the sway home page. From here you can create new sways, open and edit sways, create sways from templates or specific topics, as well as sways from uploaded word and powerpoint documents.

To create a new sway, click ‘create new’ in the top panel. You’ll see the storyline page. This is where you add the content to your sway.

First lets add a heading. To do this click where it says ‘title your sway’. Enter a heading. In this example I’m going to enter ‘planet earth’.

Next, add a background image. To do this, click ‘background’. Click and drag an image to placeholder on the left hand side. Notice how sway has found images according to the title you entered.

Now lets add a new card. To do this, click the green + sign at the bottom. From the drop down, select the type of media you want to add: text, media (photos, videos, audio), or a group. I’m going to add some text, so select ‘text card’.