PowerPoint 2007 For Dummies E-Book

Doug Lowe

• Herausgeber: John Wiley & Sons
• Kategorie: Wissenschaft und neue Technologien
• Sprache: Englisch

Seitenzahl: 386

Veröffentlichungsjahr: 2011

Beschreibung

* New and inexperienced PowerPoint users will discover how to use the latest enhancements to PowerPoint 2007 quickly and efficiently so that they can produce unique and informative presentations * PowerPoint continues to be the world's most popular presentation software * This updated For Dummies guide shows users different ways to create powerful and effective slideshow presentations that incorporate data from other applications in the form of charts, clip art, sound, and video * Shares the key features of PowerPoint 2007 including creating and editing slides, working with hyperlinks and action buttons, and preparing presentations for the Web

Leseprobe

PowerPoint 2007 For Dummies

by Doug Lowe

PowerPoint 2007 For Dummies®

Published byWiley Publishing, Inc.111 River St.Hoboken, NJ 07030-5774www.wiley.com

Copyright © 2007 by Wiley Publishing, Inc., Indianapolis, Indiana

Published by Wiley Publishing, Inc., Indianapolis, Indiana

Published simultaneously in Canada

No part of this publication may be reproduced, stored in a retrieval system or transmitted in any form or by any means, electronic, mechanical, photocopying, recording, scanning or otherwise, except as permitted under Sections 107 or 108 of the 1976 United States Copyright Act, without either the prior written permission of the Publisher, or authorization through payment of the appropriate per-copy fee to the Copyright Clearance Center, 222 Rosewood Drive, Danvers, MA 01923, [phone], fax [phone]. Requests to the Publisher for permission should be addressed to the Legal Department, Wiley Publishing, Inc., 10475 Crosspoint Blvd., Indianapolis, IN 46256, [phone], fax [phone], or online at http://www.wiley.com/go/permissions.

Trademarks: Wiley, the Wiley Publishing logo, For Dummies, the Dummies Man logo, A Reference for the Rest of Us!, The Dummies Way, Dummies Daily, The Fun and Easy Way, Dummies.com, and related trade dress are trademarks or registered trademarks of John Wiley & Sons, Inc. and/or its affiliates in the United States and other countries, and may not be used without written permission. Microsoft and PowerPoint are registered trademarks of Microsoft Corporation in the United States and/or other countries. All other trademarks are the property of their respective owners. Wiley Publishing, Inc., is not associated with any product or vendor mentioned in this book.

LIMIT OF LIABILITY/DISCLAIMER OF WARRANTY: The publisher and the author make no representations or warranties with respect to the accuracy or completeness of the contents of this work and specifically disclaim all warranties, including without limitation warranties of fitness for a particular purpose. No warranty may be created or extended by sales or promotional materials. The advice and strategies contained herein may not be suitable for every situation. This work is sold with the understanding that the publisher is not engaged in rendering legal, accounting, or other professional services. If professional assistance is required, the services of a competent professional person should be sought. Neither the publisher nor the author shall be liable for damages arising herefrom. The fact that an organization or Website is referred to in this work as a citation and/or a potential source of further information does not mean that the author or the publisher endorses the information the organization or Website may provide or recommendations it may make. Further, readers should be aware that Internet Websites listed in this work may have changed or disappeared between when this work was written and when it is read.

For general information on our other products and services, please contact our Customer Care Department within the U.S. at 800-762-2974, outside the U.S. at 317-572-3993, or fax [phone].

For technical support, please visit www.wiley.com/techsupport.

Wiley also publishes its books in a variety of electronic formats. Some content that appears in print may not be available in electronic books.

Library of Congress Control Number: 2006934818

ISBN-13: 978-0-470-04059-1

ISBN-10: 0-470-04059-9

Manufactured in the United States of America

10 9 8 7 6 5 4 3 2 1

1O/QU/RS/QW/IN

About the Author

Doug Lowe has written enough computer books to line all the birdcages in California. His other books include Word 2007 All-in-One Desk Reference For Dummies, Java All-in-One Desk Reference For Dummies, and Networking For Dummies, Sixth Edition.

Although Doug has yet to win a Pulitzer Prize, he remains cautiously optimistic. He is hopeful that George Lucas will pick up the film rights to this book and suggests PowerPoint Episode 2,007: The Phantom Presentation as a working title.

Doug lives in sunny Fresno, California, where the motto is either “We Love Arnold!” or “We Hate Arnold!” (we can’t decide which) with his wife, Debbie, and a couple of crazy dogs.

Dedication

To Debbie, Rebecca, Sarah, and Bethany.

Author’s Acknowledgments

I’d like to thank the whole crew at Wiley who helped with this edition. Melody Layne got the project rolling and nudged it along when it needed nudging. Project editor Mark Enochs did a great job keeping everything afloat and was very patient as deadlines came and chapters didn’t. Copy editor Virginia Sanders (with help from Jennifer Riggs) did a fantastic job with all the details, including dotting all the t’s and crossing all the i’s, or something like that. Stuart Stuple gave the entire manuscript a thorough technical review and made many excellent suggestions. And, of course, many other people pitched in.

I’d also like to thank everyone who helped out with previous editions of this book: Kala Schrager, Rebecca Mancilla, Doug Sahlin, Andrea Boucher, Garret Pease, Steve Hayes, Kel Oliver, Nancy DelFavero, Grace Jasmine, Rev Mengle, Tina Sims, Pam Mourouzis, Leah Cameron, Jim McCarter, Kezia Endsley, Becky Whitney, and Michael Partington.

Publisher’s Acknowledgments

We’re proud of this book; please send us your comments through our online registration form located at www.dummies.com/register.

Some of the people who helped bring this book to market include the following:

Acquisitions, Editorial, and Media Development

Project Editor: Mark Enochs

Acquisitions Editor: Melody Layne

Copy Editor: Virginia Sanders

Technical Editor: Stuart Stuple

Editorial Manager: Leah Cameron

Media Development Manager: Laura VanWinkle

Editorial Assistant: Amanda Foxworth

Sr. Editorial Assistant: Cherie Case

Cartoons: Rich Tennant (www.the5thwave.com)

Composition Services

Project Coordinators: Adrienne Martinez, Patrick Redmond

Layout and Graphics: Claudia Bell, Carl Byers, Lavonne Cook, Clint Lahnen, Barbara Moore, Barry Offringa, Alicia B. South, Erin Zeltner

Proofreaders: Susan Moritz, Sossity R. Smith

Indexer: Techbooks

Anniversary Logo Design: Richard Pacifico

Special Help

Jennifer Riggs

Publishing and Editorial for Technology Dummies

Richard Swadley, Vice President and Executive Group Publisher

Andy Cummings, Vice President and Publisher

Mary Bednarek, Executive Acquisitions Director

Mary C. Corder, Editorial Director

Publishing for Consumer Dummies

Diane Graves Steele, Vice President and Publisher

Joyce Pepple, Acquisitions Director

Composition Services

Gerry Fahey, Vice President of Production Services

Debbie Stailey, Director of Composition Services

Contents

Title

Introduction

About This Book

How to Use This Book

What You Don’t Need to Read

Foolish Assumptions

How This Book Is Organized

Icons Used in This Book

Where to Go from Here

Part I : Basic PowerPoint 2007 Stuff

Chapter 1: Welcome to PowerPoint 2007

What in Sam Hill Is PowerPoint?

Introducing PowerPoint Presentations

Starting PowerPoint

Navigating the PowerPoint Interface

Unraveling the Ribbon

The View from Here Is Great

Creating a New Presentation

Displaying Your Presentation

Saving Your Work

Opening a Presentation

Closing a Presentation

Exiting PowerPoint

Chapter 2: Editing Slides

Moving from Slide to Slide

Working with Objects

Editing a Text Object

Selecting Text

Using Cut, Copy, and Paste

Using the Clipboard Task Pane

Oops! I Didn’t Mean It (The Marvelous Undo Command)

Deleting a Slide

Duplicating a Slide

Finding Text

Replacing Text

Rearranging Your Slides in Slide Sorter View

Chapter 3: Working in Outline View

Calling Up the Outline

Selecting and Editing an Entire Slide

Selecting and Editing One Paragraph

Promoting and Demoting Paragraphs

Adding a New Paragraph

Adding a New Slide

Moving Text Up and Down

Collapsing and Expanding the Outline

Chapter 4: Proofing Your Presentations

Checking Spelling As You Go

Spell Checking After-the-Fact

Using the Thesaurus

Capitalizing Correctly

Using the AutoCorrect Feature

Chapter 5: Don’t Forget Your Notes!

Understanding Notes

Adding Notes to a Slide

Adding an Extra Notes Page for a Slide

Adding a New Slide from Notes Page View

Printing Notes Pages

Displaying Notes on a Separate Monitor

Chapter 6: Show Time!

The Quick Way to Print

Using the Print Dialog Box

Using the Print Preview Command

Starting a Slide Show

Setting Up a Slide Show

Setting Up a Projector

Keyboard and Mouse Tricks for Your Slide Show

Scribbling on Your Slides

Rehearsing Your Slide Timings

Using Custom Shows

Chapter 7: Getting Help!

Several Ways to Get Help

Finding Your Way Around in Help

Getting Help on the Internet

Part II : Creating Great-Looking Slides

Chapter 8: All about Fonts and Text Formatting

Changing the Look of Your Text

Big Picture Text Formatting

Creating Fancy Text with WordArt

Chapter 9: Designing Your Slides

Looking at the Design Tab

Designing the Page Setup

Working with Themes

Using Background Styles

Chapter 10: Animating Your Slides

Using the Animations Tab

Using Slide Transitions

Animating Text with Entrance and Exit Effects

Customizing Your Animation

Making Text Jiggle

Chapter 11: Masters of the Universe Meet the Templates of Doom

Working with Masters

Modifying the Slide Master

Adjusting the Handout and Notes Masters

Using Masters

Using Headers and Footers

Yes, You Can Serve Two Masters

Restoring Lost Placeholders

Working with Templates

Part III : Embellishing Your Slides

Chapter 12: Inserting Pictures and Clip Art

Exploring the Many Types of Pictures

Using Clip Art

Inserting Pictures from a File

Cropping a Picture

Adding Style to Your Pictures

More Things You Can Do with Pictures

Chapter 13: Drawing on Your Slides

Some General Drawing Tips

Drawing Simple Objects

Creating Other Shapes

Styling Your Shapes

Flipping and Rotating Objects

Drawing a Complicated Picture

Chapter 14: Charting for Fun and Profit

Understanding Charts

Adding a Chart to Your Presentation

Changing the Chart Type

Working with Chart Data

Changing the Chart Layout

Changing the Chart Style

Embellishing Your Chart

Chapter 15: Working with SmartArt

Understanding SmartArt

Creating a SmartArt Diagram

Tweaking a SmartArt Diagram

Editing the SmartArt Text

Working with Organization Charts

Chapter 16: Lights! Camera! Action! (Adding Sound and Video)

Getting Ready to Add Sound to a Slide

Playing a Sound Over Several Slides

Playing a Track from a CD

Recording a Narration

Adding Video to Your Slides

Chapter 17: More Things to Insert on Your Slides

Inserting Tables

Inserting WordArt

Using Hyperlinks

Adding Action Buttons

Part IV : Working with Others

Chapter 18: Using PowerPoint’s Collaboration Tools

E-Mailing a Presentation

Using Comments

Packaging Your Presentation on a CD

Chapter 19: Working with SharePoint

Creating a My Network Places Shortcut to Your SPS Site

Accessing a SharePoint Site

Using a Document Library

Chapter 20: Using a Slide Library and Other Ways to Reuse Slides

Stealing Slides from Another Presentation

Saving Slides in a Slide Library

Stealing Slides from a Slide Library

Chapter 21: Creating a Video Presentation with Microsoft Producer

Introducing Microsoft Producer

Creating a Producer Presentation

Editing a Presentation

Saving and Publishing a Presentation

Viewing a Presentation

Part V : The Part of Tens

Chapter 22: Ten PowerPoint Commandments

I. Thou Shalt Frequently Savest Thy Work

II. Thou Shalt Storeth Each Presentation in Its Proper Folder

III. Thou Shalt Not Abuseth Thy Program’s Formatting Features

IV. Thou Shalt Not Stealeth Copyrighted Materials

V. Thou Shalt Abideth by Thine Color Scheme, Auto-Layout, and Template

VI. Thou Shalt Not Abuse Thine Audience with an Endless Array of Cute Animations

VII. Keep Thy Computer Gurus Happy

VIII. Thou Shalt Backeth Up Thy Files Day by Day

IX. Thou Shalt Fear No Evil, for Ctrl+Z Is Always with Thee

X. Thou Shalt Not Panic

Chapter 23: Ten Tips for Creating Readable Slides

Try Reading the Slide from the Back of the Room

Avoid Small Text

No More Than Five Bullets, Please

Avoid Excessive Verbiage Lending to Excessively Lengthy Text That Is Not Only Redundant but Also Repetitive and Reiterative

Use Consistent Wording

Avoid Clashing Colors

Watch the Line Endings

Keep the Background Simple

Use Only Two Levels of Bullets

Keep Charts and Diagrams Simple

Chapter 24: Ten Ways to Keep Your Audience Awake

Don’t Forget Your Purpose

Don’t Become a Slave to Your Slides

Don’t Overwhelm Your Audience with Unnecessary Detail

Don’t Neglect Your Opening

Be Relevant

Don’t Forget the Altar Call

Practice, Practice, Practice

Relax!

Expect the Unexpected

Don’t Be Boring

Chapter 25: Ten Things That Often Go Wrong

I Can’t Find My File

I’ve Run Out of Hard Drive Space

I’ve Run Out of Memory

PowerPoint Has Vanished!

I Accidentally Deleted a File

It Won’t Let Me Edit That

Something Seems to Be Missing

What Happened to My Clip Art?

I Can’t Figure Out Where the X-Y-Z Command Went

The Projector Doesn’t Work

Chapter 26: Ten Best New Features of PowerPoint 2007

The Ribbon

The Quick Access Toolbar

Themes

SharePoint Integration

Slide Reuse

Live Preview

Improved WordArt

Real Tables, at Last

Real Charts!

SmartArt

The New Document Format

: Further Reading

Part I

Basic PowerPoint 2007 Stuff

In this part . . .

O nce upon a time, the term presentation software meant poster board and marker pens. Now, however, programs such as Microsoft PowerPoint enable you to create spectacular presentations on your computer.

The chapters in this part compose a bare-bones introduction to PowerPoint. You find out exactly what PowerPoint is and how to use it to create simple presentations. More-advanced stuff, such as adding charts or using fancy text fonts, is covered in later parts. This part is just the beginning. As a great king once advised, it is best to begin at the beginning and go on until you come to the end; then stop.