PowerPoint 2010 For Dummies E-Book

Doug Lowe

• Herausgeber: John Wiley & Sons
• Kategorie: Wissenschaft und neue Technologien
• Sprache: Englisch
• Veröffentlichungsjahr: 2010

Seitenzahl: 379

Beschreibung

Start creating dynamite presentations with PowerPoint 2010 PowerPoint, the number one presentation software, has been revised and improved with the introduction of Microsoft Office 2010. More than 120 million people are using PowerPoint to create business and educational presentations worldwide. Both new and veteran PowerPoint users will improve their skills with the fun and friendly advice in PowerPoint 2010 For Dummies. Bestselling author Doug Lowe makes it easy to grasp the new features and shows you how to create presentations with pizzazz. * PowerPoint is used in more than 60 countries to create visual presentations for business and educational settings * The newest revision to PowerPoint adds new features, an online version of the software, and improved audiovisual and video editing capabilities * This easy-to-follow guide explains how to create and edit slides, import data from other applications, and add charts, clip art, sound, and video * Also covers working with hyperlinks, creating Web pages with PowerPoint, video editing, and collaboration via online access PowerPoint 2010 For Dummies helps you take full advantage of the enhancements in the new version, so you can create more effective and impressive presentations.

Leseprobe

PowerPoint®2010 For Dummies®

Table of Contents

Introduction

About This Book

How to Use This Book

What You Don’t Need to Read

Foolish Assumptions

How This Book Is Organized

Part I: Basic PowerPoint 2010 Stuff

Part II: Creating Great-Looking Slides

Part III: Embellishing Your Slides

Part IV: Working with Others

Part V: The Part of Tens

Icons Used in This Book

Where to Go from Here

Part I: Basic PowerPoint 2010 Stuff

Chapter 1: Welcome to PowerPoint 2010

What in Sam Hill Is PowerPoint?

Introducing PowerPoint Presentations

Presentation files

What’s in a slide?

Starting PowerPoint

Navigating the PowerPoint Interface

Unraveling the Ribbon

The View from Here Is Great

Taking the Backstage Tour

Creating a New Presentation

Editing text

Adding a new slide

Moving from slide to slide

Choosing a design

Displaying Your Presentation

Saving Your Work

Opening a Presentation

Closing a Presentation

Exiting PowerPoint

Chapter 2: Editing Slides

Moving from Slide to Slide

Working with Objects

Selecting objects

Resizing or moving an object

Editing a Text Object

Selecting Text

Using Cut, Copy, and Paste

Duplicating an Object

Using the Clipboard Task Pane

Oops! I Didn’t Mean It (The Marvelous Undo Command)

Deleting a Slide

Duplicating a Slide

Finding Text

Replacing Text

Rearranging Your Slides in Slide Sorter View

Chapter 3: Working in Outline View

Calling Up the Outline

Selecting and Editing an Entire Slide

Selecting and Editing One Paragraph

Promoting and Demoting Paragraphs

Adding a New Paragraph

Adding a New Slide

Moving Text Up and Down

Collapsing and Expanding the Outline

Chapter 4: Proofing Your Presentations

Checking Spelling As You Go

Spell Checking After-the-Fact

Using the Thesaurus

Capitalizing Correctly

Using the AutoCorrect Feature

Chapter 5: Don’t Forget Your Notes!

Understanding Notes

Adding Notes to a Slide

Adding an Extra Notes Page for a Slide

Adding a New Slide from Notes Page View

Printing Notes Pages

Displaying Notes on a Separate Monitor

Chapter 6: Show Time!

The Quick Way to Print

Printing from Backstage View

Printing more than one copy

Changing printers

Printing part of a document

Using Print Preview

Starting a Slide Show

Setting Up a Slide Show

Setting Up a Projector

Keyboard and Mouse Tricks for Your Slide Show

Scribbling on Your Slides

Using the Laser Pointer

Rehearsing Your Slide Timings

Using Custom Shows

Creating a custom show

Showing a custom show

Hiding slides

Chapter 7: Getting Help

Several Ways to Get Help

Finding Your Way Around in Help

Part II: Creating Great-Looking Slides

Chapter 8: All about Fonts and Text Formatting

Changing the Look of Your Text

Two ways to apply formatting

Changing the size of characters

Choosing text fonts

Adding color to your text

Adding shadows

Big Picture Text Format ting

Biting the bulleted list

Creating numbered lists

Setting tabs and indents

Spacing out

Lining things up

Making columns

Creating Fancy Text with WordArt

Chapter 9: Designing Your Slides

Looking at the Design Tab

Designing the Page Setup

Working with Themes

Using theme colors

Using theme fonts

Applying theme effects

Using Background Styles

Using a gradient fill

Using other background effects

Chapter 10: Animating Your Slides

Using Slide Transitions

Using the Animations Tab

Customizing Your Animation

Understanding custom animation

Using the Animation pane

Adding an effect

More about animating text

Timing your animations

Making Text Jiggle

Using the Animation Painter

Chapter 11: Masters of the Universe Meet the Templates of Doom

Working with Masters

Modifying the Slide Master

Working with the Slide Master and Edit Master tabs

Adding recurring text or other elements

Applying themes to your Masters

Adding new layouts

Adjusting the Handout and Notes Masters

Changing the Handout Master

Changing the Notes Master

Using Masters

Overriding the Master text style

Hiding background objects

Using Headers and Footers

Adding a date, number, or footer to slides

Adding a header or footer to notes or handouts pages

Editing the header and footer placeholders directly

Yes, You Can Serve Two Masters

Creating a new Slide Master

Applying Masters

Preserving your masters

Restoring Lost Placeholders

Working with Templates

Creating a presentation based on a template

Creating a new template

Working with Presentation Sections

Part III: Embellishing Your Slides

Chapter 12: Inserting Pictures and Clip Art

Exploring the Many Types of Pictures

Bitmap pictures

Victor, give me a vector

Using Clip Art

Dropping in some clip art

Moving, sizing, and stretching clip art

Inserting Pictures from a File

Cropping a Picture

Adding Style to Your Pictures

Applying a picture border

Applying picture effects

Correcting Sharpness, Brightness, and Contrast

Adjusting Color

Applying Artistic Effects

Compressing Your Pictures

Removing Picture Backgrounds

Chapter 13: Drawing on Your Slides

Some General Drawing Tips

Zooming in

Displaying the ruler, gridlines, and guides

Sticking to the color scheme

Saving frequently

Don’t forget Ctrl+Z

Drawing Simple Objects

Drawing straight lines

Drawing rectangles, squares, ovals, and circles

Creating Other Shapes

Drawing a shape

Drawing a polygon or free-form shape

Drawing a curved line or shape

Creating a text box

Styling Your Shapes

Setting the shape fill

Setting the shape outline

Applying shape effects

Flipping and Rotating Objects

Flipping an object

Rotating an object 90 degrees

Using the rotate handle

Drawing a Complicated Picture

Changing layers

Line ’em up

Using the grids and guides

Group therapy

Chapter 14: Charting for Fun and Profit

Understanding Charts

Adding a Chart to Your Presentation

Adding a new slide with a chart

Adding a chart to an existing slide

Pasting a chart from Excel

Changing the Chart Type

Working with Chart Data

Switching rows and columns

Changing the data selection

Editing the source data

Refreshing a chart

Changing the Chart Layout

Changing the Chart Style

Embellishing Your Chart

Chapter 15: Working with SmartArt

Understanding SmartArt

Creating a SmartArt Diagram

Tweaking a SmartArt Diagram

Editing the SmartArt Text

Working with Organization Charts

Adding boxes to a chart

Deleting chart boxes

Changing the chart layout

Chapter 16: Lights! Camera! Action! (Adding Sound and Video)

Getting Ready to Add Sound to a Slide

Investigating sound files

Inserting a sound object

Setting Audio Options

Controlling when a sound is played

Looping a sound

Hiding the sound icon

Fading the sound in and out

Trimming an audio clip

Adding Video to Your Slides

Setting Video Options

Controlling when a video is played

Looping a video

Trimming a video clip

Playing the video full screen

Fading the video’s sound in and out

Adding a bookmark

Chapter 17: More Things to Insert on Your Slides

Inserting Tables

Creating a table in a Content placeholder

Inserting a table on a slide

Drawing a table

Applying style to a table

Working with the Layout tab

Inserting WordArt

Using Hyperlinks

Creating a hyperlink to another slide

Creating a hyperlink to another presentation or to a Web site

Adding Action Buttons

Assigning button actions

Choosing button shapes

Creating a button

Creating a navigation toolbar

Inserting Equations

Part IV: Working with Others

Chapter 18: Using PowerPoint’s Collaboration Tools

E-Mailing a Presentation

Using Comments

Comparing Presentations

Co-Authoring a PowerPoint Presentation

Packaging Your Presentation on a CD

Broadcasting Your Presentation

Chapter 19: Using a Slide Library and Other Ways to Reuse Slides

Stealing Slides from Another Presentation

Saving Slides in a Slide Library

Stealing Slides from a Slide Library

Chapter 20: Creating a Video Version of Your Presentation

Adding Timings and Narration

Creating a Video

Part V: The Part of Tens

Chapter 21: Ten PowerPoint Commandments

I. Thou Shalt Frequently Savest Thy Work

II. Thou Shalt Storeth Each Presentation in Its Proper Folder

III. Thou Shalt Not Abuseth Thy Program’s Formatting Features

IV. Thou Shalt Not Stealeth Copyrighted Materials

V. Thou Shalt Abideth by Thine Color Scheme, Auto-Layout, and Template

VI. Thou Shalt Not Abuse Thine Audience with an Endless Array of Cute Animations

VII. Keep Thy Computer Gurus Happy

VIII. Thou Shalt Backeth Up Thy Files Day by Day

IX. Thou Shalt Fear No Evil, for Ctrl+Z Is Always with Thee

X. Thou Shalt Not Panic

Chapter 22: Ten Tips for Creating Readable Slides

Try Reading the Slide from the Back of the Room

Avoid Small Text

No More Than Five Bullets, Please

Avoid Excessive Verbiage Lending to Excessively Lengthy Text That Is Not Only Redundant but Also Repetitive and Reiterative

Use Consistent Wording

Avoid Unsightly Color Combinations

Watch the Line Endings

Keep the Background Simple

Use Only Two Levels of Bullets

Keep Charts and Diagrams Simple

Chapter 23: Ten Ways to Keep Your Audience Awake

Don’t Forget Your Purpose

Don’t Become a Slave to Your Slides

Don’t Overwhelm Your Audience with Unnecessary Detail

Don’t Neglect Your Opening

Be Relevant

Don’t Forget the Altar Call

Practice, Practice, Practice

Relax!

Expect the Unexpected

Don’t Be Boring

Chapter 24: Ten Things That Often Go Wrong

I Can’t Find My File

I’ve Run Out of Hard Drive Space

I’ve Run Out of Memory

PowerPoint Has Vanished!

I Accidentally Deleted a File

It Won’t Let Me Edit That

Something Seems to Be Missing

I Can’t Figure Out Where the X-Y-Z Command Went

The Projector Doesn’t Work

PowerPoint® 2010 For Dummies®

by Doug Lowe

PowerPoint® 2010 For Dummies®

Published byWiley Publishing, Inc.111 River StreetHoboken, NJ 07030-5774

www.wiley.com

Copyright © 2010 by Wiley Publishing, Inc., Indianapolis, Indiana

Published by Wiley Publishing, Inc., Indianapolis, Indiana

Published simultaneously in Canada

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Library of Congress Control Number: 2010923566

ISBN: 978-0-470-48765-5

Manufactured in the United States of America

10 9 8 7 6 5 4 3 2 1

About the Author

Doug Lowe has written enough computer books to line all the birdcages in California. His other books include Word 2010 All-in-One For Dummies, Java All-in-One For Dummies, and Networking For Dummies, 9th Edition.

Although Doug has yet to win a Pulitzer Prize, he remains cautiously optimistic. He is hopeful that James Cameron will pick up the film rights to this book and suggests Avatar II: The Phantom Presentation as a working title.

Doug lives in sunny Fresno, California, which is kind of boring but fortunately close to non-boring places like Disneyland, Yosemite, and San Francisco.

Dedication

To Rebecca, Sarah, and Bethany.

Author’s Acknowledgments

I’d like to thank the whole crew at Wiley who helped with this edition, especially Kim Darosett who did a great job keeping the entire project moving along when deadlines came and chapters didn’t. Copy editor Virginia Sanders dotted all the t’s and crossed all the i’s, or something like that, and managed to get my crude prose readable. Stuart Stuple gave the entire manuscript a thorough technical review and made many excellent suggestions. And, of course, many other people pitched in.

I’d also like to thank everyone who helped out with previous editions of this book: Mark Enochs Kala Schrager, Jennifer Riggs, Rebecca Mancilla, Doug Sahlin, Andrea Boucher, Garret Pease, Steve Hayes, Kel Oliver, Nancy DelFavero, Grace Jasmine, Rev Mengle, Tina Sims, Pam Mourouzis, Leah Cameron, Jim McCarter, Kezia Endsley, Becky Whitney, and Michael Partington.

Publisher’s Acknowledgments

We’re proud of this book; please send us your comments at http://dummies.custhelp.com. For other comments, please contact our Customer Care Department within the U.S. at 877-762-2974, outside the U.S. at 317-572-3993, or fax [phone].

Some of the people who helped bring this book to market include the following:

Acquisitions and Editorial

Project Editor: Kim Darosett

Acquisitions Editor: Amy Fandrei

Copy Editor: Virginia Sanders

Technical Editor: Stuart Stuple

Editorial Manager: Leah Cameron

Editorial Assistant: Amanda Graham

Sr. Editorial Assistant: Cherie Case

Cartoons: Rich Tennant (www.the5thwave.com)

Composition Services

Project Coordinator: Katherine Crocker

Layout and Graphics: Joyce Haughey, Christin Swinford, Christine Williams

Proofreaders: Laura Bowman, Lauren Mandelbaum

Indexer: Sharon Shock

Publishing and Editorial for Technology Dummies

Richard Swadley, Vice President and Executive Group Publisher

Andy Cummings, Vice President and Publisher

Mary Bednarek, Executive Acquisitions Director

Mary C. Corder, Editorial Director

Publishing for Consumer Dummies

Diane Graves Steele, Vice President and Publisher

Composition Services

Debbie Stailey, Director of Composition Services

Introduction

Welcome to PowerPoint 2010 For Dummies, the book written especially for people who are lucky enough to use this latest and greatest version of PowerPoint and want to find out just enough to finish that presentation that was due yesterday.

Do you ever find yourself in front of an audience, no matter how small, flipping through flip charts or shuffling through a stack of handwritten transparencies? You need PowerPoint! Have you always wanted to take your notebook computer with you to impress a client at lunch, but you haven’t known what to do with it between trips to the salad bar? You really need PowerPoint!

Or maybe you’re one of those unfortunate folks who bought Microsoft Office because it was such a bargain and you needed a Windows word processor and spreadsheet anyway, and hey, you’re not even sure what PowerPoint is, but it was free. Who can resist a bargain like that?

Whichever circumstance you find yourself in, you’re holding the perfect book right here in your formerly magic-marker-stained hands. Help is here, within these humble pages.