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Your visual, guided tour of OS X El Capitan With clear, step-by-step instructions and plenty of rich visuals, Teach Yourself VISUALLY OS X El Capitan walks you through the latest updates of OS X and demonstrates the essential tasks you need to know. Complemented with screenshots on almost every page that illustrate exactly what you'll encounter, this visual guide will have you up and running with OS X--quickly and easily. Boasting new visuals, several new features, and more seamless integration of iOS devices, the latest version of Mac's operating system has plenty to offer. You'll learn how to manipulate preferences to customize your experience, make the most of your digital media, and streamline your workflow while having a little fun. You will tour the Game Center, Messages, and Notifications, and get acquainted with Mission Control and the App Store--and much more. * Customize your Mac to better suit your workflow * Discover the newest updates to your favorite tools * Navigate your way around OS X El Capitan * Accomplish more in less time and make the most of your Mac
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Teach Yourself VISUALLY™ OS X El Capitan™
Published byJohn Wiley & Sons, Inc.10475 Crosspoint BoulevardIndianapolis, IN 46256
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Published simultaneously in Canada
Copyright © 2016 by John Wiley & Sons, Inc., Indianapolis, Indiana
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ISBN: 978-1-119-17387-8 (pbk); ISBN: 978-1-119-17429-5 (ebk); ISBN: 978-1-119-17391-5 (ebk)
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Wiley, Visual, the Visual logo, Teach Yourself VISUALLY, Read Less - Learn More, and related trade dress are trademarks or registered trademarks of John Wiley & Sons, Inc., and/or its affiliates. OS X El Capitan is a trademark of Apple, Inc. All other trademarks are the property of their respective owners. John Wiley & Sons, Inc., is not associated with any product or vendor mentioned in this book. Teach Yourself VISUALLY™ OS X El Capitan™ is an independent publication and has not been authorized, sponsored, or otherwise approved by Apple, Inc.
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Credits
Acquisitions EditorAaron Black
Project EditorSarah Hellert
Technical EditorGalen Gruman
Copy EditorScott Tullis
Production EditorBarath Kumar Rajasekaran
Manager, Content Development & AssemblyMary Beth Wakefield
Vice President, Professional Technology StrategyBarry Pruett
About the Author
Paul McFedries is a full-time technical writer. Paul has been authoring computer books since 1991 and he has more than 85 books to his credit. Paul’s books have sold more than four million copies worldwide. These books include the Wiley titles Teach Yourself VISUALLY OS X Yosemite, The Facebook Guide for People Over 50, iPhone Portable Genius, 3rd Edition, and iPad Portable Genius, 3rd Edition. Paul is also the proprietor of Word Spy (www.wordspy.com), a website that tracks new words and phrases as they enter the language. Paul invites you to drop by his personal website at www.mcfedries.com or follow him on Twitter @wordspy.
Author’s Acknowledgments
It goes without saying that writers focus on text, and I certainly enjoyed focusing on the text that you’ll read in this book. However, this book is more than just the usual collection of words and phrases. A quick thumb through the pages will show you that this book is also chock-full of images, from sharp screen shots to fun and informative illustrations. Those colorful images sure make for a beautiful book, and that beauty comes from a lot of hard work by Wiley’s immensely talented group of designers and layout artists. I thank them for creating another gem. Of course, what you read in this book must also be accurate, logically presented, and free of errors. Ensuring all of this was an excellent group of editors that included project editor Sarah Hellert, copy editor Scott Tullis, and technical editor Galen Gruman. Thanks to all of you for your exceptional competence and hard work. Thanks, as well, to Wiley acquisitions editor Aaron Black for asking me to write this book.
How to Use This Book
Who This Book Is For
This book is for the reader who has never used this particular technology or software application. It is also for readers who want to expand their knowledge.
The Conventions in This Book
Steps
This book uses a step-by-step format to guide you easily through each task. Numbered steps are actions you must do; bulleted steps clarify a point, step, or optional feature; and indented steps give you the result.
Notes
Notes give additional information — special conditions that may occur during an operation, a situation that you want to avoid, or a cross reference to a related area of the book.
Icons and Buttons
Icons and buttons show you exactly what you need to click to perform a step.
Tips
Tips offer additional information, including warnings and shortcuts.
Bold
Bold type shows command names, options, and text or numbers you must type.
Italics
Italic type introduces and defines a new term.
Table of Contents
Cover
Chapter 1: Learning Basic OS X Tasks
Start an Application
Start an Application Using Launchpad
Locate the Mouse Pointer
Switch Between Applications
View Running Applications with Mission Control
Run an Application Full Screen
Split the Screen with Two Applications
Search Your Mac
Save a Document
Open a Document
Print a Document
Copy a File
Move a File
Rename a File
Delete a File
Open a Folder in a Tab
Chapter 2: Browsing the Web
Open a Web Page in a Tab
Navigate Web Pages
Navigate with the History List
Change Your Home Page
Bookmark Web Pages
Pin a Web Page Tab
Mute a Web Page Tab
Search for Sites
Download a File
View Links Shared on Social Networks
Create a Web Page Reading List
Chapter 3: Communicating via Email
Add an Email Account
Send an Email Message
Add a File Attachment
Add a Signature Block
Receive and Read Email Messages
Reply to a Message
Forward a Message
Open and Save an Attachment
Create a Mailbox for Saving Messages
Add Events and Contacts from a Message
Process Messages Using Gestures
Chapter 4: Enhancing Online Privacy
Delete a Site from Your Browsing History
Prevent Websites from Tracking You
Remove Saved Website Data
Enable Private Browsing
Delete a Saved Website Password
Delete Saved Credit Card Data
Move Spam to the Junk Mailbox Automatically
Configure Advanced Junk Mail Filtering
Disable Remote Images
Chapter 5: Talking via Messages and FaceTime
Sign In to Messages
Send a Message
Send a File in a Message
Sign In to FaceTime
Connect Through FaceTime
Chapter 6: Tracking Contacts and Events
Add a New Contact
Edit a Contact
Create a Contact Group
Navigate the Calendar
Create an Event
Create a Repeating Event
Send or Respond to an Event Invitation
Chapter 7: Playing and Organizing Music
Understanding the iTunes Library
Navigate the iTunes Window
Play a Song
Create a Playlist
Purchase Music from the iTunes Store
Apply Parental Controls
Subscribe to a Podcast
Chapter 8: Learning Useful OS X Tasks
Connect an iPhone, iPad, or iPod touch
Synchronize an iPod, iPhone, or iPad
Integrate OS X and Your iPhone or iPad
Enable Handoff in OS X
Install a Program Using the App Store
Write a Note
Enhance Notes with Attachments
Create a Reminder
Create a New Reminder List
Work with the Notification Center
Organize Files with Tags
Search Files with Tags
Search for a Location
Get Directions to a Location
Install a Font
Access Non-Keyboard Characters
Chapter 9: Connecting to Social Networks
Sign In to Your Facebook Account
Post to Facebook
Publish a Photos Album to Facebook
Sign In to Your Twitter Account
Send a Tweet
Connect to Your LinkedIn Account
Post to LinkedIn
Update Your Social Network Profile Picture
Connect to Your Flickr Account
Send Photos to Flickr
Set Up Your Vimeo Account
Send a Video to Vimeo
Share Information with Other People
Chapter 10: Viewing and Editing Photos and Videos
View a Preview of a Photo
View a Slideshow of Your Photos
Import Photos from a Digital Camera
View Your Photos
Create an Album
Crop a Photo
Rotate a Photo
Straighten a Photo
Remove Red Eye from a Photo
Add Names to Faces in Your Photos
Mark Your Favorite Photos
Set an Album’s Key Photo
Email a Photo
Take Your Picture
Play a DVD Using DVD Player
Play Digital Video with QuickTime Player
Chapter 11: Securing OS X
Change Your Password
Require a Password on Waking
Disable Automatic Logins
Configure App Downloads
Turn On the Firewall
Configure Location Services
Encrypt Your Data
Chapter 12: Customizing OS X
Display System Preferences
Change the Desktop Background
Set Your Mac’s Sleep Options
Change the Display Resolution and Brightness
Create an App Folder in Launchpad
Add a User Account
Customize the Dock
Add an Icon to the Dock
Hide the Dock
Add a Widget to the Notification Center
Extend the Desktop Across Multiple Displays
Customize the Share Menu
Chapter 13: Maintaining OS X
Empty the Trash
Organize Your Desktop
Check Hard Drive Free Space
Uninstall Unused Applications
Force a Stuck Application to Close
Configure Time Machine Backups
Restore an Earlier Version of a File
Restore Files Using Time Machine
Recondition Your Mac Notebook Battery
Restart Your Mac
Chapter 14: Working with iCloud
Create an Apple ID
Sign In to iCloud Online
Set Up iCloud Synchronization
Set Up iCloud Keychain
Generate a Website Password
Activate and Configure iCloud Drive
Save and Open Documents Using iCloud Drive
Manage Your iCloud Storage
Set Up Family Sharing
Locate and Lock a Lost Mac, iPod, iPhone, or iPad
Chapter 15: Networking with OS X
Understanding Networking
Connect a Bluetooth Device
Connect to a Wireless Network
Connect to a Network Resource
Turn On File and Printer Sharing
Share a Folder
Share a Printer
Add a Shared Printer
View OS X on Your TV
End User License Agreement
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CHAPTER 1
Learning Basic OS X Tasks
OS X has a few basic tasks that you need to know to make the rest of Mac chores faster and easier. These chores include starting and managing applications, searching your Mac for documents and data, saving your work, and fundamental file operations such as opening, printing, and copying.
Start an Application
Start an Application Using Launchpad
Locate the Mouse Pointer
Switch Between Applications
View Running Applications with Mission Control
Run an Application Full Screen
Split the Screen with Two Applications
Search Your Mac
Save a Document
Open a Document
Print a Document
Copy a File
Move a File
Rename a File
Delete a File
Open a Folder in a Tab
Start an Application
To perform tasks of any kind in OS X, you use one of the applications installed on your Mac. The application you use depends on the task you want to perform. For example, if you want to surf the World Wide Web, you use a web browser application, such as the Safari program that comes with OS X. Before you can use an application, however, you must first tell OS X what application you want to run. OS X launches the application and displays it on the desktop. You can then use the application’s tools to perform your tasks.
Start an Application
Using the Dock
If the application that you want to start has an icon in the Dock, click the icon to start the application.
Move the mouse () over a Dock icon to see the name of the application.
Using Spotlight
Click Spotlight ().
Start typing the name of the application you want to start.
OS X displays a list of matching items.
When the application appears in the results, click it to start the program.
Using Finder
Click Finder ().
The Finder window appears.
Click Applications.
Note: You can also open Applications in any Finder window by pressing ++ or by clicking Go and then clicking Applications.
Double-click the application you want to start.
Note: In some cases, double-clicking the icon just displays the contents of a folder. In this case, you then double-click the application icon.
The application appears on the desktop.
OS X adds a button for the application to the Dock.
The menu bar displays the menus associated with the application.
Note: Another common way to launch an application is to use Finder to locate a document you want to work with and then double-click that document.
TIPS
How do I add an icon to the Dock for an application I use frequently?
To add an icon to the Dock, repeat steps 1 to 3 in the subsection “Using Finder.” Right-click the application’s Dock icon, click Options, and then click Keep in Dock.
How do I shut down a running application?
To shut down a running application, right-click the application’s Dock icon and then click Quit. Alternatively, you can switch to the application and press +.
Start an Application Using Launchpad
You can start an application using the Launchpad feature. This is often faster than using the Applications folder, particularly for applications that do not have a Dock icon.
Launchpad is designed to mimic the Home screens of the iPhone, iPad, and iPod touch. So if you own one or more of these devices, then you are already familiar with how Launchpad works.
Start an Application Using Launchpad
Click Launchpad ().
The Launchpad screen appears.
If the application you want to start resides in a different Launchpad screen, click the dot that corresponds to the screen.
Launchpad switches to the screen and displays the applications.
If the application you want to start resides within a folder, click the folder.
Launchpad opens the folder.
Click the icon of the application you want to start.
Note: To exit Launchpad without starting an application, press .
OS X starts the application.
Locate the Mouse Pointer
OS X El Capitan includes a new feature that helps you locate the mouse pointer. This is useful because although you can control certain features of OS X using the keyboard or by using gestures on a trackpad or similar device, most OS X tasks require the mouse. Clicking, double-clicking, dragging, and other standard mouse techniques make using OS X easy and efficient, but not if you have trouble locating the mouse pointer. This can happen very easily if your screen is crowded with windows.
Locate the Mouse Pointer
Jiggle the pointer several times:
If you have a mouse, move the mouse back and forth.
If you have a trackpad or a Magic Mouse, slide your finger back and forth on the surface of the trackpad or the top of the Magic Mouse.
OS X temporarily increases the size of the mouse ().
Switch Between Applications
If you plan on running multiple applications at the same time, you need to know how to easily switch from one application to another. In OS X, after you start one application, you do not need to close that application before you open another one. OS X supports a feature called multitasking, which means running two or more applications simultaneously. This is handy if you need to use several applications throughout the day.
Switch Between Applications
Click the Dock icon of the application you want to switch to.
Note: If you can see part of the application’s window, you can also switch to the application by clicking its window.
OS X brings the application window(s) to the foreground.
The menu bar displays the menus associated with the application.
Note: To switch between applications from the keyboard, press and hold and repeatedly press until the application that you want is highlighted in the list of running applications. Release to switch to the application.
View Running Applications with Mission Control
The Mission Control feature makes it easier for you to navigate and locate your running applications. OS X allows you to open multiple applications simultaneously, and the only real limit to the number of open applications you can have is the amount of memory contained in your Mac. In practical terms, this means you can easily open several applications, some of which may have multiple open windows. To help locate and navigate to the window you need, use the Mission Control feature.
View Running Applications with Mission Control
Click Launchpad ().
Click Mission Control.
Note: You can also invoke Mission Control by pressing or by placing four fingers on the trackpad of your Mac and then swiping up.
Mission Control displays each open window.
To switch to a particular window, click it.
To close Mission Control without selecting a window, click Desktop or press .
Run an Application Full Screen
You can maximize the viewing and working areas of an application by running that application in full-screen mode. When you switch to full-screen mode, OS X hides the menu bar, the application’s status bar, the Dock, and the top section of the application window (the section that includes the Close, Minimize, and Zoom buttons). OS X then expands the rest of the application window so that it takes up the entire screen. Note that not all programs are capable of switching to full-screen mode.
Run an Application Full Screen
Click View.
Click Enter Full Screen.
You can also press ++.
In applications that support Full Screen, you can also click Zoom ().
OS X expands the application window to take up the entire screen.
Note: To exit full-screen mode, move the mouse () up to the top of the screen to reveal the menu bar, click View, and then click Exit Full Screen. You can also click Zoom (), press , or ++.
Split the Screen with Two Applications
You can make your OS X desktop more convenient and more efficient by splitting the screen with two application windows. Splitting the screen means that one application window takes up the left side of the desktop, and a second application window takes up the right side of the desktop. With these windows arranged side by side, the content of both windows remains visible at all times, so you can easily refer to one window while working in the other.
Split the Screen with Two Applications
Click and hold Zoom ().
Drag the mouse () to either the left or the right side of the screen.
OS X displays a blue background to show you where the application window will reside.
Release the mouse.
OS X switches to full-screen mode and displays the application in the half of the screen you selected.
OS X displays thumbnail versions of the other open windows.
Click a window.
OS X displays the window in the other half of the screen.
Note: To exit split-screen mode, move the mouse () to the top of the screen, click View, and then click Exit Full Screen. You can also click Zoom (), press , or ++.
Search Your Mac
You can save time and make your Mac easier to use by learning how to search for the apps, settings, or files that you need.
After you have used your Mac for a while and have created many documents, you might have trouble locating a specific file. You can save a great deal of time by using OS X’s Spotlight search feature to search for your document. You can also use Spotlight to search for apps as well as information from the Internet, the iTunes Store, the App Store, and more. Alternatively, you can use Finder’s Search box to search just your Mac.
Search Your Mac
Search with Spotlight
Click Spotlight ().
You can also press +.
The Spotlight window appears.
Type a word or short phrase that represents the item or information you want to locate.
As you type, Spotlight displays the Mac and online items that match your search text.
Click the item you want to view or work with.
OS X opens the item.
Search Your Mac
Click Finder ().
If you want to search within a specific folder, open that folder.
Click inside the Search box.
Type a word or short phrase that represents the item you want to locate.
As you type, Spotlight displays the items that match your search text.
If you are searching a specific folder, you can click This Mac to switch to searching your entire Mac.
Click the item you want to work with.
OS X opens the item.
TIP
Can I remove item types from the Spotlight search results?
Yes. Spotlight supports a number of different categories, such as Applications, Documents, and Contacts. If there are categories that you never search for, such as system preferences or movies, you should remove them to make it easier to navigate the Spotlight search results.
To remove one or more categories from the Spotlight results, click System Preferences () in the Dock and then click Spotlight. In the Search Results pane, click the check box beside each category you want to remove ( changes to ).
Save a Document
After you create a document and make changes to it, you can save the document to preserve your work. When you work on a document, OS X stores the changes in your computer’s memory. However, OS X erases the contents of the Mac’s memory each time you shut down or restart the computer. This means that the changes you make to your document are lost when you turn off or restart your Mac. However, saving the document preserves your changes on your Mac’s hard drive.
Save a Document
Click File.
Click Save.
In most applications, you can also press +.
If you have saved the document previously, your changes are now preserved, and you do not need to follow the rest of the steps in this section.
If this is a new document that you have never saved before, the Save As dialog appears.
Type the filename you want to use in the Save As text box.
To store the file in a different folder, you can click the Where and then select the location that you prefer from the pop-up menu.
Click Save.
The application saves the file.
Open a Document
To work with a document that you have saved in the past, you can open it in the application that you used to create it. When you save a document, you save its contents to your Mac’s hard drive, and those contents are stored in a separate file. When you open the document using the same application that you used to save it, OS X loads the file’s contents into memory and displays the document in the application. You can then view or edit the document as needed.
Open a Document
Start the application you want to work with.
Click File.
Click Open.
In most applications, you can also press +.
The Open dialog appears.
To select a different folder from which to open a file, you can click and then click the location that you prefer.
Click the document.
Click Open.
The document appears in a window on the desktop.
Print a Document
When you need a hard copy of your document, either for your files or to distribute to someone else, you can send the document to your printer. Most applications that deal with documents also come with a Print command. When you run this command, the Print dialog appears. You use the Print dialog to choose the printer you want, as well as to specify how many copies you want to print. Many Print dialogs also enable you to see a preview of your document before printing it.
Print a Document
Turn on your printer.
Open the document that you want to print.
Click File.
Click Print.
In many applications, you can select the Print command by pressing +.
The Print dialog appears.
The layout of the Print dialog varies from application to application. The version shown here is a typical example.
If you have more than one printer, click the Printer to select the printer that you want to use.
To print more than one copy, type the number of copies to print in the Copies text box.
Click Print.
OS X prints the document. The printer’s icon appears in the Dock while the document prints.
TIP
Can I print only part of my document?
Yes, you can print either a single page or a range of pages, although the steps you use to specify what you want to print vary from one application to another. In the Pages word processing application, for example, you use the Pages pop-up menu to select what you want to print: All, Single, or Range.
If you select the Single option, use the text box (or the stepper, ) to specify the number of the page you want to print.
If you select the Range option, use the two text boxes (or their associated steppers, ) to specify the numbers of the first and last pages you want to print.
Copy a File
You can use OS X to make an exact copy of a file. This is useful when you want to make an extra copy of an important file to use as a backup. Similarly, you might require a copy of a file if you want to send the copy on a disk to another person. Finally, copying a file is also a real timesaver if you need a new file very similar to an existing file: You copy the original file and then make the required changes to the copy. You can copy either a single file or multiple files. You can also use this technique to copy a folder.
Copy a File
Locate the file that you want to copy.
Open the folder to which you want to copy the file.
To open a second folder window, click File and then click New Finder Window, or press +.
Press and hold , and then click and drag the file and drop it inside the destination folder.
The original file remains in its folder.
A copy of the original file appears in the destination folder.
You can also make a copy of a file in the same folder, which is useful if you want to make major changes to the file and you would like to preserve a copy of the original. Click the file, click File, and then click Duplicate, or press +. OS X creates a copy with the word “copy” added to the filename.
Move a File
When you need to store a file in a new location, the easiest way is to move the file from its current folder to another folder on your Mac. When you save a file for the first time, you specify a folder on your Mac’s hard drive. This original location is not permanent, however. Using the technique in this section, you can move the file to another location on your Mac’s hard drive. You can use this technique to move a single file, multiple files, and even a folder.
Move a File
Locate the file that you want to move.
Open the folder to which you want to move the file.